Presentation on theme: "Pivot Tables ABDUL HAMEED"— Presentation transcript:
Pivot Tables ABDUL HAMEED HTTP://IFORMATIONTECHNOLOGY.PK
What are Pivot Tables? A pivot table gives you a way to group, summarize and compare data from a spreadsheet You can do some of the same tasks with COUNTIFs and SUMIFs, but they are much easier with pivot tables John Walkenbach says, “Excel’s pivot table feature is, arguably, its most innovative and powerful feature.” [pg. 565]
Getting Started We’ll start with a small example created with the RealEstateLoops application. In reality pivot tables really shine when applied to large file, but this will let us see everything in action. [Note.. These examples were created on a Windows computer. We’ll briefly show the Mac version as well. The examples transferred over to the Mac with no problem.]
About the Data Your data should be in a contiguous rectangular table and every column should have a heading Get rid of any blank rows or columns within the data before you start Highlight your data range and then you are ready to start (although if you just select the upper left corner, and your data is surrounded by blank rows and columns, Excel will figure things out; useful for very large tables)
And here it is broken down by Area for each agent
The final result, with formatting added for the dollar amounts.
Another Approach Instead of clicking the boxes by the field names, you can drag them to the boxes at the bottom On the next slide, I dragged Agent and then Area to the Row Labels box, and then Sales and then Commission to the Values box.
Filters You can apply a filter to your data to only see selected items For example, you might want to only see entries greater than or less than a certain number, or the top 10 values, or something similar
To Add a Value Filter… First, click the drop- down arrow next to the Row Labels heading and choose Value Filters
Bottom Line Pivot tables are a very useful and powerful tool You can do everything with programming that you can do with pivot tables, and more But if a pivot table takes care of what you need, then it’s much quicker to use Playing with the pivot tables for a bit will help you learn how to use them