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Unified e-mail management in the cloud Matthew Cleverdon IT Director.

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Presentation on theme: "Unified e-mail management in the cloud Matthew Cleverdon IT Director."— Presentation transcript:

1 Unified e-mail management in the cloud Matthew Cleverdon IT Director

2 The largest commercial law firm in Warwickshire UK, with 30 partners and over 120 lawyers Specialists in commercial property, corporate, commercial, employment and litigation teams Single office based 15 miles from Birmingham International Airport and 1 hour 15 minutes from London Euston Last year The Lawyer ranked us at 155 in the UK200 listing This year we have risen to 144 We aim to become a top 100 UK law firm In each of the last 3 years our turnover has grown organically About us…

3 International Expertise Advising international headquartered companies on acquisitions, disposals and restructures in the UK Advising international businesses on inward investment Supporting businesses in relocating employees to the UK including sponsorship of skilled workers, work permits and Worker Registration Scheme Can conduct business in French, German, Norwegian, Punjabi and Hindi (oh, and English too!)

4 Corporate client base includes Aston Martin BT plc Caparo BMW Capgemini Daimler Faceo Visteon Hilco JCDecaux Norbert Dentressangle Group UK Tradeteam


6 We had a ‘pieced together’ solution for email – Content Checking – Virus Checking – Multiple vendors – Multiple support/maintenance contracts – Multiple invoices – High cost We had no archiving as such, just backups and Exchange journals – Manual Archiving/exporting of Exchange journals – Relying on backups to ‘get things back’ (which were not always as ‘reliable’ as you’d want) – Internal staff cost/effort in supporting this solution – No “easy” searching on any historical email content – massive effort to do this restoring data etc. Didn’t fit well with our BCP/DR Plans or our service delivery – Email is arguably the #1 business tool that’s needed in the event of a DR – Didn’t meet our users’ or clients’ expectations or our service delivery to them The challenges faced before Mimecast

7 Implementation Considerations Worries we had of migration to hosted services – Possible Downtime? – Impact on users? – Complexity? – If it’s not broke, don’t fix it It was though… – Easy & quick – Excellent service and support from Mimecast/Partners – Ingestion Service – Seamless transition to a new and better world!

8 The things we about Mimecast Archive Search – quick and easy (search 10 years worth of emails – in seconds) with no restoration/waiting Integration with Outlook – seamless access for end-users (not IT) Full audit trail – useful for compliance/discovery requests Security Integrates with our AD – less admin for IT Department Useful to HR Team and Heads of Departments Core part of our DR plan Cost – lower outlay per head in budget than piecemeal solution Staff – don’t need internal resource tied up on ‘Email’ Compliance and regulatory requirements

9 Saving the bacon! Client: “I sent you the email on 15 th Feb 2009”

10 Saving the bacon…again! Our lawyers: “We sent you an email with this advice 2 weeks ago”

11 …it’s the a solution that I’ve been thanked for by the Management Team It helps me sleep at night…honest! Forms a key part of our DR plan – always available email solution We tell our clients/prospects about this service as it demonstrates our commitment to our service delivery to them Continues to saves us money – staff, time, software cost and complexity People and support at Mimecast and their Partners is 1 st class Like having another member of the team Complimentary to DM system eg. WorkSite – Contextual v’s non- contextual AV Scanning - goes through loads of engines at Mimecast – you couldn’t afford this even if you tried Multiple Data centres – Do you have these? And how much would it cost if you did? Wrapping up…

12 Put simply,

13 We

14 Questions? Thanks for your time!

15 Visit us on All PPTs and Brochures are available online Thank You!

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