Presentation is loading. Please wait.

Presentation is loading. Please wait.

AzEIP Process From Referral Through Exit. Objectives To understand the process of referral through exit within the AzEIP system – Flow Chart – Forms Handout.

Similar presentations


Presentation on theme: "AzEIP Process From Referral Through Exit. Objectives To understand the process of referral through exit within the AzEIP system – Flow Chart – Forms Handout."— Presentation transcript:

1 AzEIP Process From Referral Through Exit

2 Objectives To understand the process of referral through exit within the AzEIP system – Flow Chart – Forms Handout

3 Referral Potentially eligible based on records Records are available Records are not available Potentially eligible based on delay (need evaluation) Family has concerns

4 Referral Potentially eligible based on records Records are available a. Medical condition b. % delay Eligibility Determination Initial Visit

5 Activities Explanation of Early Intervention: 7 Key Principles Discuss Eligibility Conduct Vision and Hearing Screening Discuss family rights Forms Key Principles and Mission Card PWN of eligibility Vision Screen Checklist Hearing Screening Tracking form Child and Family Rights in AzEIP SC visits within 10 days ; AzEIP SC or ASDB SC

6 Initial Visit (cont) Activities Discussion of all funding sources Explanation of consents, as appropriate Explanation of Child and Family Assessment Forms Family Guide for Funding Consent for Insurance Financial Information Form Percent to Pay Table Hardship Rate Sheet Consent to Obtain Information Consent to Share Information Authorization to Disclose Protected Health Information Consent for Child Assessment Child and Family Assessment Guide for Families

7 New Path Referral Potentially eligible based on records Records are available Records are not available Potentially eligible based on delay (need evaluation) Family has concerns

8 Referral Potentially eligible based on records Records are not available and/or cannot get in time

9 Records are not available Initial Visit Records become available Eligibility determination by record review Evaluation No Yes

10 New Path Referral Potentially eligible based on records Records are available Records are not available Potentially eligible based on delay (need evaluation) Family has concerns

11 Referral Initial Visit Evaluation Child potentially eligible based on % delay Family concerns No records Records indicate child is not eligible

12 Initial Visit Activities Explanation of Early Intervention: 7 Key Principles Conduct Developmental Screening, if appropriate Conduct Vision and Hearing Screening Discuss Eligibility, need for evaluation Provide and explain child and family rights Forms Key Principles and Mission Card Consent for Screening/PWN Screening tool Vision Screen Checklist Hearing Screening Tracking form Consent to evaluate -PWN PWN Refuse to Evaluate Child and Family Rights AzEIP SC visits within 10 days

13 Initial Visit (cont) Activities Discuss all funding sources Explain consents, as appropriate Forms Family Guide for Funding Financial Information Form Percent to Pay Table Hardship Rate Sheet Consent for Insurance Consent to Obtain Information Consent to Share Information Authorization to Disclose Information

14 Evaluation Activities 2 team members conduct the evaluation using AzEIP approved test instruments DDD and/or ASDB eligibility simultaneously addressed All evaluations include the use of Informed Clinical Opinion Team members come to consensus regarding eligibility Evaluation cannot be combined with Assessment Forms AzEIP approved evaluation instrument AzEIP Developmental Evaluation Report Conducted by 2 (PT, OT, SLP, VI, HI, SW, Psych, DSI)

15 Evaluation (cont.) Activities If eligible: Explain Child and Family Assessment Address financial matters Discuss PWN, eligible Offer copy of family rights If not eligible: Discuss community resources Process for re-referral Discuss PWN, not eligible Offer copy of family rights. Forms Consent for Child Assessment Child and Family Assessment Guide for Families Financial Information Form Child and Family Rights in AzEIP PWN Eligible PWN Not Eligible

16 Referral Initial Assessment Eligibility

17 Initial Assessment SC from AzEIP (or in some cases ASDB) schedules and participates in the Child and Family Assessment with the family and: – If eligible based on record review: 2 core team members ( PT, OT, SLP, VI, HI, SW, Psych, DSI) – If eligible based on evaluation: 1 team member (PT, OT, SLP, VI, HI, SW, Psych, DSI) If ASDB is conducting the assessment, 2 team members, one of whom may be certified vision or hearing professional with ASDB The Initial Assessment must be completed prior to the Initial IFSP Meeting

18 Initial Assessment Activities Explain Early Intervention: 7 principles Explain Assessment process Obtain Consent for Assessment SC and team members facilitate Assessment discussion Complete Child Indicators Forms Consent for Child Assessment Child and Family Assessment Guide for Families IFSP Child and Family Assessment pages Child Entry Indicator Summary Rating Definitions Decision Making Tree AzEIP SC (or in some cases ASDB SC)

19 Referral Eligibility Initial Assessment Initial IFSP

20 Activities Review Family Priorities from Assessment Complete IFSP - Discuss all funding sources - Discuss family rights and complete needed Consents and PWN Forms IFSP Consent for Insurance Consent to Share Consent to Obtain Information Financial Information Form Rate Sheet Percent to Pay Table Hardship Request Child and Family Rights AzEIP Child Data Forms Ongoing SC and at least one team member from eval/assessment

21 ReferralEligibilityInitial AssessmentInitial IFSPImplement IFSP 6 month or other update

22 6 month or other review IFSP Activities Update IFSP pages, as appropriate Consents, as needed Address upcoming transition, if appropriate Update data form Update data base Forms Child’s current IFSP IFSP Addendum pages AzEIP Child Data Forms If needed, Consent to Share information Consent to Obtain Information SC and all IFSP team members

23 Initial IFSP 6 month or other review Annual Assessment Annual IFSP

24 Annual Assessment Activities Prior to, provide family a copy of Assessment Guide for Families ; ensure they have a copy at assessment. Review 7 Key Principles Obtain Consent for Child Assessment Document Assessment discussion on NEW IFSP pages Conduct vision and hearing screening Forms 7 Key Principles card Child and Family Assessment Guide for Families Consent for Child Assessment IFSP Child and Family Assessment pages Vision Screening Checklist Hearing Screening Tracking form SC and at least one IFSP team member

25 Annual IFSP Activities Complete new IFSP – Transition Activities, as appropriate Annual consents as appropriate Explain and provide Family Survey Update data Forms New IFSP form – Child and Family Assessment pages – Transition IFSP pages – PEA Notification/Referral Consent to Share Information Consent to Obtain Information Consent for Insurance AzEIP Family Survey AzEIP Child Data Form SC and all IFSP team members

26 Referral Eligible Initial Assessment Initial IFSP 6 month review Annual Assessment & IFSP Transition

27 Activities Transition planning at IFSP closest to child’s 2 nd Birthday Document transition steps on IFSP IFSP Transition Planning Meeting Coordinate, schedule and facilitate Transition Conference prior to age 2.9 Send PEA Notification/Referral Form Attend IEP, if requested by the family Forms IFSP Transition Plan Page IFSP Transition Timeline Page Invitation to the Transition Conference Transition Conference Summary PEA Notification/Referral Form Consent to Share Information SC, all IFSP service providers, and all persons involved in evaluation or assessment (depending on the child’s age)

28 Referral Eligible Initial Assessment Initial IFSP Annual IFSP Transition Exit Annual Assessment

29 Exit Activities Coordinate with ASDB and DDD, as appropriate Complete Child Indicators Exit Summary Provide family with Family Survey Offer family copy of record Update AzEIP Child Data Form Update I-TEAMS Forms Child Indicators Exit Summary Family Survey Postage-paid AzEIP envelope AzEIP Child Data Form SC coordinates and documents the child’s exit from AzEIP

30 Resources AzEIP SC Video Team Based EI Overview video PWN Table Eligibility video 7 Key principles of Early Intervention Screening video Procedural Safeguards video Family Guide to Funding Data Form Guidance AzEIP List of Approved Tools Explanation of funding/FCP forms sent to families Hearing Screen Resources Child and Family Rights Eligibility Video Assessment video IFSP video Guidelines for Requesting EPSDT Services Transition video Transition Activities Table

31 Questions


Download ppt "AzEIP Process From Referral Through Exit. Objectives To understand the process of referral through exit within the AzEIP system – Flow Chart – Forms Handout."

Similar presentations


Ads by Google