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PHS Commissioned Corps “Commissioned Corps Awards”

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Presentation on theme: "PHS Commissioned Corps “Commissioned Corps Awards”"— Presentation transcript:

1 PHS Commissioned Corps “Commissioned Corps Awards”
LCDR Amy Anderson FDA OMP CC Section

2 PHS Commissioned Corps
OUTLINE Process Overview Description of Different Commissioned Corps Awards Instruction on Required Paperwork General Writing Tips Resources Examples of Nominations

3 PHS Commissioned Corps
AWARDS

4 PHS Commissioned Corps
AWARDS… Designed to provide formal recognition for outstanding accomplishments and performance to the mission of the PHS or other programs Officers DO NOT compete against each other There are no minimum or maximum number of nominations Open to all officers on active duty (Reserve and Regular Corps and All Categories and Grades)

5 PHS Commissioned Corps
Processing… 2000 – 121 individual 2002 – 153 individual 2004 – 264 individual Increase – 118% 2000 – 245 unit 2002 – 360 unit 2004 – 641 unit Increase – 162%

6 FDA AWARD APPROVAL RATES
PHS Commissioned Corps FDA AWARD APPROVAL RATES FDA HONOR AWARDS COUNCIL (HAC) Total Awards Submitted = 215 Total Awards Approved = 182 % Approved = 84.7% COMMISSIONED CORPS AWARDS BOARD (CCAB) Total Awards Submitted = 37 Total Awards Approved = 30 % Approved = 81%

7 PHS Commissioned Corps
ORDER OF PRESEDENCE Individual Awards Distinguished Service Medal Meritorious Service Medal Surgeon General’s Medallion Surgeon Generals’ Exemplary Service Medal Outstanding Service Medal

8 ORDER OF PRESEDENCE CONT…..
PHS Commissioned Corps ORDER OF PRESEDENCE CONT….. Individual Awards (cont.) Commendation Medal Achievement Medal PHS Citation Group Awards Outstanding Unit Citation Unit Commendation

9 PHS Commissioned Corps
SERVICE AWARDS (1 of 5) National Emergency Preparedness Award Hazardous Duty Service Award Foreign Duty Service Award Special Assignment Service Award Isolated Hardship Service Award Smallpox Eradication Campaign Crisis Response Service Award Bicentennial Unit Commendation

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SERVICE AWARDS (2 of 5) National Emergency Preparedness Award Service in an approved activity (CCRF/D-MAT/ NDMS/OEP) minimum 2 continuous years After fully trained and deployable. If earned the Field Medical Readiness Badge (FMRB) through OFRD you qualify Bicentennial Unit Commendation 1998 to commemorate the 200th anniversary of the creation of the USPHS.

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SERVICE AWARDS (3 of 5) Hazardous Duty Service Award 180 Days or more in designated area Temporary or permanent assignment Not training Foreign Duty Service Award 30 consecutive days or 90 non-consecutive days

12 PHS Commissioned Corps
SERVICE AWARDS (4 of 5) Special Assignment Service Award Detailed 30 consecutive days or more to other federal or state agency 30 non-consecutive days to the same agency for an on-going activity. Assignments special initiatives of the SG including CPO or PAC member. Crisis Response Service Award Direct hands-on service for 7 days at the site of a problem, SG declared a crisis.

13 PHS Commissioned Corps
SERVICE AWARDS (5 of 5) Isolated Hardship Service Award 180 Days or more in designated area Temporary or permanent assignment Not training Smallpox Eradication Campaign Served 90 days or more cumulative service to CDC Bureau of Smallpox Eradication or Smallpox Laboratory from Jan.1, 1966 to Oct.26, 1977.

14 PHS Commissioned Corps
CASH AWARDS PHS commissioned officers are NOT ELIGIBLE for performance-based cash awards. They are ELIGIBLE to receive cash awards for suggestions, inventions, and scientific achievement outside the scope of their duties.

15 PHS Commissioned Corps
Hardware for Awards Medal Sets Distinguished Service Medal Meritorious Service Medal Outstanding Service Medal Commendation Medal Achievement Medal PHS Citation Ribbons Outstanding Unit Citation Unit Commendation

16 Presentation of Awards
PHS Commissioned Corps Presentation of Awards Presented at the Agency Awards Ceremony Distinguished Service Medal Meritorious Service Medal Outstanding Service Medal Units – OUC and UC Presented at the CBER Awards Ceremony Lower Level Individual Honor Awards Unit Commendation

17 PHS Commissioned Corps
TIMEFRAME Higher Level Awards DSM, MSM, OSM, OUC Center  OMP  Commissioner  OCCO  CCAB  SG Lower Level Awards CM, UC Center  OMP  Commissioner  OCCO AM, PHS CIT Center  OMP  OCCO

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19 PHS Commissioned Corps
NOMINATION FORMS PHS , Unit Honor Award Nomination PHS , Individual Honor Award Nomination HHS-171, Recommendation for Cash Award

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28 SIGNATURES REQUIRED (1 of 2)
PHS Commissioned Corps SIGNATURES REQUIRED (1 of 2) Nominator’s signature – (usually Supervisor) Endorsements Signature Line of Authority OPDIV Awards Chairperson Ms. Sylvia Lucero – PHS Citation, AM Kimberly A. Holden – CM or higher

29 SIGNATURES REQUIRED (2 of 2)
PHS Commissioned Corps SIGNATURES REQUIRED (2 of 2) Approving Authority Jesse L. Goodman, M.D., M.P.H Director, CBER – PHS Citation, AM Commissioner – CM or higher OPDIV Awards Coordinator LCDR Amy F. Anderson MSM, OSM, DSM, OUC – also requires CCAB and SG

30 PHS Commissioned Corps
EXAMPLE – CIT OR AM Nominator – usually Supervisor Endorsements Signature Line of Authority OPDIV Awards Chairperson Ms. Sylvia Lucero – CBER Awards Coordinator Approving Authority Jesse L. Goodman – Director, CBER OPDIV Awards Coordinator LCDR Amy F. Anderson, FDA CC Awards Coordinator

31 PHS Commissioned Corps
EXAMPLE – CM OR , UNIT Nominator – usually Supervisor Endorsements Signature Line of Authority OPDIV Awards Chairperson Kimberly A. Holden, Director, OMP Approving Authority Commissioner – Dr. Lester M. Crawford OPDIV Awards Coordinator LCDR Amy F. Anderson **MSM, DSM, OSM, OUC – approved by CCAB and SG

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Sample Format (1 of 2) Title Accomplishment Introduction, citation, period covered Background Conditions that existed prior to accomplishment

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Sample Format (2 of 2) Intervention What was done, impact on Public Health, qualitative, quantitative data Outcome Summary, support with statistics, examples tangible data – saved resources, money, personnel

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Additional Tips (1 of 3) No typos or white out 12 Time New Roman or Courier FDA format Citations 25 words or less Members listed alphabetically

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Additional Tips (2 of 3) Rank accompany name Two pages for the narrative Under Accomplishment, # CC and # CS Last sentence, award for civilians

36 PHS Commissioned Corps
Additional Tips (3 of 3) Career wrap-up, all previous awards, significant accomplishment Spell out all acronyms Part II B, awards history

37 Reasons Awards are not Endorsed
PHS Commissioned Corps Reasons Awards are not Endorsed Officer nominated for incorrect award Untimely award submission More than 1 individual award for per award cycle year Nomination forms filled out incorrectly or have administrative errors Award narratives are poorly written

38 Narrative Pitfalls (1 of 2)
PHS Commissioned Corps Narrative Pitfalls (1 of 2) Poorly written, unfocussed, unclear Incorrect grammar, punctuation, abbreviations Narrative doesn’t justify the level of award

39 Narrative Pitfalls (2 of 2)
PHS Commissioned Corps Narrative Pitfalls (2 of 2) Accomplishment is not yet completed Accomplishment was already recognized Time period covered does not match PHS 6342

40 PHS Commissioned Corps
LIMITATIONS… New awards cannot be based on old awards, however, a previous award can serve as part of a more senior award based on significantly greater achievement over a longer period of time. No officer can receive two individual honor awards in one award cycle (July 1 - June 30). Awards cannot be for an ongoing activity, it must be completed to show impact

41 PHS Commissioned Corps
Designation of PHS Commissioned Corps Grades and Ranks - Equivalent to the Navy DESIGNATION OF GRADE WITHIN THE PHS 0-6 Director 0-5 Senior 0-4 Full 0-3 Senior Assistant 0-2 Assistant 0-1 Junior Assistant DESIGNATION OF RANK EQUIVALENT TO THE NAVY Captain (CAPT) Commander (CDR) Lieutenant Commander (LCDR) Lieutenant (LT) Lieutenant (LTJG) Ensign (ENS)

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Designation of PHS Commissioned Corps Grades and Ranks - Equivalent to the Navy DESIGNATION OF GRADE WITHIN THE PHS Assistant Secretary for Health Surgeon General Deputy Surgeon General 0-8 Assistant Surgeon Assistant Surgeon DESIGNATION OF RANK EQUIVALENT TO THE NAVY Admiral (ADM) Vice Admiral (VADM) Rear Admiral (RADM) (lower half)

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RESOURCES… Center Awards Coordinators CC 27.1 Awards Program CCPM Pamphlet No. 67 – April 1998 FDA Intranet CCPM Pamphlet 58: A Supervisor's Guide to the CC Personnel System, 1999

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45 COMMISSIONED CORPS POINTS OF CONTACT
PHS Commissioned Corps COMMISSIONED CORPS POINTS OF CONTACT Ms. Sylvia Lucero CBER Awards Coordinator (301) LCDR Amy Anderson FDA CC Awards Coordinator (301)

46 Center Awards Coordinators
PHS Commissioned Corps Center Awards Coordinators CBER – Ms. Sylvia Lucero (301) CDER – Ms. Cassandra Shippey (301) CDRH – CAPT Howard Goldstein (240) CFSAN – Ms. Dorothy Williams (301) CVM – Ms. Linda Callahan (240) NCTR – Ms. Jeannette Coleman (870) OC – Mr. Jon-Paul Rippetoe (301) ORA – Mr. Richard Garwood (301)

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PLEASE REMEMBER…... Reward all employees, CC and CS for their accomplishments THIS IS WHY…... Increases moral, increases productivity, reduces turnover The cost of replacing an employee is high, is often more than the annual salary of the person who must be replaced SAVE TIME SAVE MONEY LOSSED PRODUCTIVITY

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SUMMARY… Overview Awards Process Different CC Awards Required Paperwork Writing Tips Resources Point of Contacts

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When You Think You Have It Bad….

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