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Planning for Enterprise Systems. Objectives  describe enterprise systems planning  discuss Accelerated SAP approach.

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Presentation on theme: "Planning for Enterprise Systems. Objectives  describe enterprise systems planning  discuss Accelerated SAP approach."— Presentation transcript:

1 Planning for Enterprise Systems

2 Objectives  describe enterprise systems planning  discuss Accelerated SAP approach

3 What is implementation? Working solution: Use of enterprise systems for managing information flows Opportunity: Integrate disparate systems Provide real time information Adopt proven systems Enforce standards Reengineer business processes Restructure organization

4 Critical Success Factors  commitment from top management  empowered teams with ability to make decisions  strong project management leadership  adaptable organization  defined business direction  best people = best results

5 Systems Development Life Cycle (SDLC) 1. Feasibility 6. Operations 4. Coding 5. Implementation 2. Analysis 3. Design

6 Enterprise System Implementation Phases 1. Initiation 6. Operations 4. Realization 5. Transition 2. Planning 3.Analysis & process design

7 Project Charter  mission of project (main goals)  project objectives (measurable desired outcomes)  business drivers (environmental forces driving project)  issues, barriers, or restraining forces that may inhibit the project’s success  project measures (how organization knows when project is completed and/or making progress)

8 Scoping the implementation: four types of projects  Initial implementations  no prior enterprise system  Subsequent rollouts in other areas  different business units or geographic locations  Upgrades to existing system  Enhancements  new functional areas or modules added to core system

9 Blueprinting mission objectives processes enterprise system resources MAPPING

10 Data-driven approach enterprise system resources forms & reports data elements MAPPING processes

11 Big bang  Implementing all targeted functionality at same time  Advantages:  Integrated configuration and testing  Better opportunity for changing organizational structure  Disadvantages:  Extreme change  Complex project management

12 Phased  Implementing targeted functionality in phases  By module, geography, or business unit  Advantages:  Less disruptive to business  Projects are easier to manage  Disadvantages  User buy-in wanes  More testing and integration issues


14 ASAP Implementation Project Preparation Business Blueprint Realization Final Preparation Go Live & Support Continuous Change

15 Accelerated SAP (ASAP)  An approach resulting in a quick, cost effective implementation of R/3  Minimizes the length of time between installation and production start up  Maximizes the utilization of SAP and customer resources  Incorporates a process oriented approach to training  Involves the user community  Results in a repeatable “model” that can be used with other implementations of R/3

16 implementation deliverables 2 5 413 System Performance Procedures TestCases Reports Interfaces Conversion Test Plan Train.Mat. GoLive Plan Project Plan Business Blueprint Org.structure Processes Interfaces Reports Authorizations Enhancements. Scope Baseline Scope Business Process MasterList

17 Phase 1: Project Preparation  Explain roles and procedures  Prepare the Project Charter  Define schedule, budget, and resources  Provide initial training for project team  Define technical requirements  Prepare executive kickoff meeting 1

18 Phase 2: Business Blueprint  Assess customer requirements through the interviews, questionnaires, and models of the Business Blueprint  Provide training for project team  Install development system  Review the Business Blueprint 2

19 Phase 3: Realization  Customizing  Customize the "Baseline" system, which covers 100 % of the organizational structure and 60% of all daily business operations  Check that this Customizing realizes your business processes (first integration test)  Final Integration Test  Check other business processes which may be indirectly affected  Design, develop, and test interfaces, reports, and data conversions 3

20 Phase 4: Final Preparation  Planning for the going live data  Training end users  Testing: integration, volume, and stress  Establishing an internal Help Desk  Cutover to production environment 4

21 Phase 5: Go Live and Support  Start of production operation  Setting up support  Verifying the accuracy of the production system  Measuring business benefits  Optimizing performance 5

22 Example of Project Duration PHASEPct Project Preparation12% Business Blueprint15% Realization46% Baseline12% Final Configuration13% Integration Test21% Final Preparation19% Go Live & Support8% Total100% 1 2 3 45

23 Summary  described enterprise systems planning  discussed Accelerated SAP approach

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