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Philips iSite 3.5 Administration. CONFIDENTIAL TRN-0035-03 Rev 04/12/06 2 Learning Objectives Identify the roles and responsibilities for implementing.

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Presentation on theme: "Philips iSite 3.5 Administration. CONFIDENTIAL TRN-0035-03 Rev 04/12/06 2 Learning Objectives Identify the roles and responsibilities for implementing."— Presentation transcript:

1 Philips iSite 3.5 Administration

2 CONFIDENTIAL TRN Rev 04/12/06 2 Learning Objectives Identify the roles and responsibilities for implementing and managing Philips iSite Identify and describe the five Image and Information Management Tasks of iSite Administration Identify and describe the four Configuration Management Tasks of iSite Administration

3 CONFIDENTIAL TRN Rev 04/12/06 3 Table of Contents Administration Roles and Responsibilities Data Management Tasks Configuration Management Tasks

4 CONFIDENTIAL TRN Rev 04/12/06 4 Administration Roles and Responsibilities

5 CONFIDENTIAL TRN Rev 04/12/06 5 iSite Administration Roles Philips recommends that all customer contacts assigned to the project attend all training sessions to ensure an effective implementation

6 CONFIDENTIAL TRN Rev 04/12/06 6 iSite Administration Roles Management Lead (Operations Management) Workflow Lead (Information Management) Clinical Lead (Image Management) Technical Lead (Systems Management) Training Lead (Training Management)

7 CONFIDENTIAL TRN Rev 04/12/06 7 Management Lead Responsibilities may include: –Single Point-of-Contact –Project Leadership –Policy and Procedure Management –Risk Management –Quality Management –Resource Management

8 CONFIDENTIAL TRN Rev 04/12/06 8 Workflow Lead Responsibilities may include: –Workflow Knowledge Share –HL7 (HIS/RIS) Feed Activation –HL7 (Patient Demographics/Exam) Validation –Prepare Exam Code Dictionary –Patient Record/Exam Management –Data Engine Management

9 CONFIDENTIAL TRN Rev 04/12/06 9 Clinical Lead Responsibilities may include: –DICOM (Modality) Configuration DICOM Image Store DICOM Modality Worklist –DICOM (Image) Validation –Exceptions Management –Duplicate Study Instance Unique Identifiers –Hanging Protocols Configuration –System Preferences Configuration

10 CONFIDENTIAL TRN Rev 04/12/06 10 Technical Lead Responsibilities may include: –Network Administration IP Addressing Routing and Switching Configuration VPN Access –Network Configuration Validation –Domain Authentication

11 CONFIDENTIAL TRN Rev 04/12/06 11 Training Lead Responsibilities may include: –System and workstation preparation for training –Training for internal customers, including: Image Librarians Radiologic Technologists Referring Providers

12 CONFIDENTIAL TRN Rev 04/12/06 12 Data Management Tasks

13 CONFIDENTIAL TRN Rev 04/12/06 13 Data Management Tasks ConnectR Error Worklist Merge Worklist Exceptions Handler Exam Linking Duplicate Study Instance Unique Identifiers

14 CONFIDENTIAL TRN Rev 04/12/06 14 ConnectR Error Worklist The ConnectR data engine provides an Error Worklist to manage the removal or refiling of message processing errors The purpose of the Error Worklist is to allow the iSite Administration Team to monitor and resolve processing errors that may impact workflow and patient care

15 CONFIDENTIAL TRN Rev 04/12/06 15 Patient Merge List The Merge Worklist provides an automated list of patients who may have more than one patient record Patients identified on the Merge Worklist are potential candidates for merging such records into a single, comprehensive patient record within the iSite database

16 CONFIDENTIAL TRN Rev 04/12/06 16 Exceptions Handler The Exceptions Handler provides an automated Worklist of studies (images) which do not have a corresponding exam (order) The purpose of the Exceptions Handler is to match studies to orders, which provides advanced workflow functionality as well as a single, comprehensive patient record Digital Image Management provides the capability of disassociating studies (images) from exams (orders) for incorrectly identified studies

17 CONFIDENTIAL TRN Rev 04/12/06 17 Exam Linking Linking Exams provides the ability to associate multiple exams (orders) with a single study (image acquisition) Linking Exams is necessary in an environment wherein multiple orders and multiple dictation events are created for a single image acquisition sequence Linking Exams permits the association of a single image acquisition (ex. CT Chest, Abdomen, Pelvis) with multiple exams as demonstrated on the Patient Directory and Patient History Timeline * Exam Linking is preferably performed prior to image acquisition by the performing Radiologic technologist

18 CONFIDENTIAL TRN Rev 04/12/06 18 Duplicate Study Instance Unique Identifiers A Duplicate Study Instance Unique Identifier is an event wherein a single study (as identified by a single Study Instance Unique Identifier) has more than one set of associated patient demographics Upon detection of a Duplicate Study Instance Unique Identifier, an notification is sent to the iSite Administration Team to provide immediate notice and allow for the rapid resolution of such events The Duplicate Study Instance Unique Identifiers Toolset provides several tools which may be utilized to resolve Duplicate Study Instance Unique Identifiers

19 CONFIDENTIAL TRN Rev 04/12/06 19 Configuration Management Tasks

20 CONFIDENTIAL TRN Rev 04/12/06 20 Configuration Management Tasks Dictionary Administration Security Administration Hanging Protocols Management Preferences Configuration Management

21 CONFIDENTIAL TRN Rev 04/12/06 21 Dictionary Administration Dictionaries permit the association of HL7 data (exam information) with iSite functionality (image workflow requirements) The Exam Code Dictionary entries enable iSite to associate specific exams –Exam Code Description (as seen on the Patient Directory) –Modality Type (as seen on the Patient Directory and the Patient History Timeline) –Body Parts (as seen on the Patient History Timeline) –Subspecialty (utilized for worklist Filters) –Hanging Protocol Groups (utilized for Hanging Protocols) * Dictionary Administration is a primary iSite Administration responsibility and requires extensive planning and on-going maintenance for proper implementation

22 CONFIDENTIAL TRN Rev 04/12/06 22 Security Administration Security Administration is the management of role-based access control to manage user rights or privileges by associating users with a role which directly relates to their job function Philips iSite PACS offers more than 100 Security Codes (privileges or rights) to be assigned to various roles which relate directly to job functions of system users Typical roles may include Radiologists, Technologists, Referring Physicians and System Administrators

23 CONFIDENTIAL TRN Rev 04/12/06 23 Hanging Protocols Management Hanging Protocols offer a robust feature set to manage the display of studies (series and exam level settings) for iSite Radiology Hanging Protocols enable each iSite Radiology user to create a series of protocols that dictate the sequence in which each series is displayed Examples: –Dr. Smith desires to hang (display) T1 weighted Axials adjacent to T2 weighted Axials, while he wishes to hang T1 Sagittals adjacent to T2 Sagittals for MR Brain studies

24 CONFIDENTIAL TRN Rev 04/12/06 24 Preferences Configuration Management User Preferences System Preferences Machine Level Preferences

25 CONFIDENTIAL TRN Rev 04/12/06 25 Preferences Configuration Management

26 CONFIDENTIAL TRN Rev 04/12/06 26 User Preferences General Preferences Window Width/Level Image Processing Filters Display Preferences Hanging Protocols (iSite Radiology only) Canvas Page (iSite Radiology only)

27 CONFIDENTIAL TRN Rev 04/12/06 27 System Preferences General Preferences Window Window/Center Image Processing Filters Annotations DICOM Sources Screen Overlay Paper Printing

28 CONFIDENTIAL TRN Rev 04/12/06 28 System Preferences iExport iQuery Organization Dictionary Location Dictionary Plug Ins DICOM Print Body Part Dictionary (iSite Radiology only) Hanging Protocols (iSite Radiology only)

29 CONFIDENTIAL TRN Rev 04/12/06 29 Machine Level Preferences General Machine Preferences Display Monitors Plug-Ins Local Exam Cache Scanner Preference (iSite Radiology only)

30 CONFIDENTIAL TRN Rev 04/12/06 30 For assistance, please call customer support at or


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