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1.Run the Audio Wizard Tools Menu > Audio > Audio Setup Wizard 2.If you do not have a headset: Use a microphone and headphones/ear buds 3. If no headphone.

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Presentation on theme: "1.Run the Audio Wizard Tools Menu > Audio > Audio Setup Wizard 2.If you do not have a headset: Use a microphone and headphones/ear buds 3. If no headphone."— Presentation transcript:

1 1.Run the Audio Wizard Tools Menu > Audio > Audio Setup Wizard 2.If you do not have a headset: Use a microphone and headphones/ear buds 3. If no headphone or ear buds: Go to Tools > Audio > Speaker Settings > Check box “Mute speakers when Talk is pressed” 4.If no microphone (or audio problems) dial: enter PIN then press # Welcome! Your Moderator: (your name)

2 Recommended Devices Audio headsets elminates echos and background noise Headphones/earbuds with USB microphones reduce echos but may still pick up background noise.

3 “Talk” turns your microphone on and off. Sound levels may need adjusting Test Your Audio

4 Audio Workarounds Go to Tools > Audio > Speaker Settings > Check Box Mute speakers when “Talk” is pressed” Use the phone and participate via teleconference then enter PIN: and press # Use CHAT whenever possible to ask questions

5 Page Layout

6 Moderator Setup 1.Run Audio Wizard 2.Activate Teleconference 3.Customize the A/V Options 4.Assign Participant Permissions 5.Load Content 6.Have your web page workaround ready 7.Start recording

7 Start Teleconference Moderators activate the phone before the session Teleconference will display as a single participant for all phone users

8 Teleconferencing Participants DO NOT click TALK, their voice is always active and they may need to mute their phones when not speaking The teleconference line is shared among attendees Moderator can mute the audio for teleconference but this is not recommended. No loss of functionality since participants also logon and appear in the Participants Panel

9 Audio Visual Options and Participant Permissions

10 Help Your Attendees 1. them ahead of time with some introductory slides and logon information 2.Let them know the logon url and teleconference phone number are permanent and do not change 3.Tell participants the session will be recorded and any slides will be available for review after the session 4.Create a welcome slide to run the audio setup wizard and test as quickly as possible. Avoid spending too much time on technical problems. 5.Give a brief overview of Collaborate and focus on the features you want to use for your meetings

11 Prompt when starting Collaborate--ignore When ready, click Record in upper right Click again to pause Recording ends program is exited but will continue if moderator logs back in within 5 minutes Recordings available at Record Your Session

12 Participant Panel 1.Raise your hand when you wish to speak 2.If you leave, click “Step away…” 3.Moderator may need polling responses 4.Use chat to ask questions Feedback Tools

13 Keep an Eye on Indicators

14 Moderator Permissions You can change all participants permissions by clicking on the icons in the Main Room (audio; camera; chat; whiteboard; etc.) You can change permissions for each participant by hovering over their name and clicking on menu option NOTE: A maximum of 6 people can TALK via microphones at ONCE.

15 Whiteboard Tools for collaborative notes, pointing and other effects. …then click arrow to reset cursor and be able to edit the text box

16 Polling Set the polling type Lock Responses: If you don't want to accept any more responses or don't wish them changed Visible/Not visible Publish to whiteboard

17 Web Tour Has most potential for sharing websites View ALA Connect documents (that are public) Share Google docs (best when made public) Useful for showing URLs from a PowerPoint

18 * Any participant can check “Follow Me” Open URL in Browser is a web push Web page opens in each attendee’s default browser and is not shared in the whiteboard Web Tour Web Tour

19 Loading Content Powerpoint slides are flattened and the links to web content will not work Multimedia (.mp3,.wmv,.mpeg,.mpeg4, QuickTime and Flash) but these files must first be uploaded into their multimedia library No Word documents (but there are workarounds)

20 Loading a PowerPoint PowerPoint program will need to be closed Click Load Content button at upper right When you select the file to be opened, PowerPoint will open and it will appear as if your content is disappearing. Don’t worry. It’s not. It’s a nifty spectacle, though. When file is loaded, it has been flattened into an image, so no links will be active. Workaround will be presented! You can close the Page Explorer that opens.

21 Links to Webpages in PPT Both Blackboard Collaborate AND Adobe Connect flatten PPTs, so links are not active Workarounds: o Have a Word document open with URLs, paste in Web Tour when needed o Use Application Sharing – Share Desktop instead of loading PPT NOTE: Participants will have less interactive capability o With Web Tour, they can independently tour webpages, until you bring them back (“Follow Me”)

22 Navigating Power Point Navigating Power Point Check “Follow Me” to have participants always see the slides in the order you wish

23 After you load a PPT to the whiteboard, the Page Explorer appears. You can use this to re-order, delete slides, or select slides to view. You can close it and re-open it at any time. Once you close it, it will appear in the upper left.

24 Multimedia (.mp3,.wmv,.mpeg,.mpeg4, QuickTime and Flash) files will be loaded into the Multimedia Library.

25 Application Sharing Participants see the contents of your computer View and edit restricted content (ALA Connect, Google Docs) Display your Powerpoint and links to web content within the presentation Co-edit Word documents

26 Do not use Sharing when… You want to view an online video. Too much lag when trying to broadcast a video on your computer via application sharing. Use Web Tour instead.

27 Begin Application Sharing 1.Click on the icon to “Begin Sharing” 2.Select “Share Desktop 3.Yellow frame appears—minimize your programs until this displays—anything within yellow frame is shared 4.Resize yellow frame to focus on content to be shared and move the Audio Visual panal outside of frame

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30 Uhoh, can’t see chat!

31 Always check in with your participants, to make sure they can see what you want them to see! You may need to make your text larger on your screen!

32 Application Sharing to Co-Edit You may have a need to co-edit a document with another participant. FIRST: Share the application in Application Sharing. THEN: 1.Access Collaborate Participants panel. 2.Click on participant. Go to Tools > Application Sharing > Give Control of Shared Applications 1 2

33 Co-Edit Word Docs

34 Stop Application Sharing Click “Stop Sharing” on menu Use button in yellow frame Or from menu bar: Tools > Application Sharing > Stop Sharing

35 Ending the Session End recording Save chat Save whiteboard as PDF if desired; selected or all

36 Schedule Your Session During this transition, Liane Taylor is scheduler o if you want to schedule a session Availability is posted on a Google calendar, Liane will send you a link so you can see what’s available https://sites.google.com/site/asclarusa/ https://sites.google.com/site/asclarusa/ In the fall, we will move to a scheduling team and will have supporting resources on the RUSA site…stay tuned!

37 Confirming a Session After meeting is confirmed, session information sent via Moderator URL (for session moderator) Attendees URL (send prior to the meeting) Teleconference number and PIN URL to access recording o Available about 10 minutes after session o Click on that URL to access a list of recordings for that room o Find your date/time o Copy the URL for your particular recording to send to your attendees

38 Ready to Practice? ROOM 3 reserved for Practice Moderator: Attendee: Teleconference: PIN: # Recordings URL:


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