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HUG 2005 halFILE Users Conference Welcome to San Antonio.

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Presentation on theme: "HUG 2005 halFILE Users Conference Welcome to San Antonio."— Presentation transcript:

1 HUG 2005 halFILE Users Conference Welcome to San Antonio

2 halFILE Users Get Smarter Mission statement Our mission is straightforward and effective: To continuously educate our members, facilitate networking among colleagues and hal Systems representatives, and influence future hal Systems products. Our mission is straightforward and effective: To continuously educate our members, facilitate networking among colleagues and hal Systems representatives, and influence future hal Systems products.

3 This Conference is about YOU

4 Special Guest Speakers Doug Bello - D. Bello Associates Doug Bello - D. Bello Associates Featured speaker – ‘Offshore data entry’Featured speaker – ‘Offshore data entry’ Pasadena, CaliforniaPasadena, California Mark Storey – Extract Systems Mark Storey – Extract Systems Featured Speaker – ‘OCR magic’Featured Speaker – ‘OCR magic’ Middleton, WisconsinMiddleton, Wisconsin Pat Mann – SoftPro Corporation Pat Mann – SoftPro Corporation Largest Title Closing & AutomationLargest Title Closing & Automation software company software company Raleigh, North CarolinaRaleigh, North Carolina

5 Welcome & Thanks to our Vendors Fujitsu – Rob Turner Fujitsu – Rob Turner (scanners, printers)(scanners, printers) and our Imaging products Distributor and our Imaging products Distributor Cranel – Hope Theis Cranel – Hope Theis (Fujitsu, Kofax, Monitors, scanners, printers) (Fujitsu, Kofax, Monitors, scanners, printers) Visit their display tables outside the Ballroom Ask them about your ‘hardware’

6 Some of our Resellers are here: RIT Group RIT Group McKinney, TXMcKinney, TX David DowntainDavid Downtain TDMS – Texas Document Management Systems TDMS – Texas Document Management Systems Denison TexasDenison Texas Mike Hathaway & Lucia HathawayMike Hathaway & Lucia Hathaway Extract Systems Extract Systems Wisconsin & FloridaWisconsin & Florida Mark StoreyMark Storey And soon to be reseller – Cass Systems, Dallas TX And soon to be reseller – Cass Systems, Dallas TX Carl Riewerts & Ingrid Nunez-RiewertsCarl Riewerts & Ingrid Nunez-Riewerts

7 hal Systems Staff 20+ year employees: Richard Hahn – Product Development Richard Hahn – Product Development Karen Duncan - Administration Karen Duncan - Administration Tom Hokanson – Software Development Tom Hokanson – Software Development Jimmy Dean – Support Services Jimmy Dean – Support Services Heda Elmendorf – Accounting Heda Elmendorf – Accounting and myself and myself 6 of 14 employees with 158 years of ‘hal’ experience

8 Christopher Smith – SW Development- Austin Christopher Smith – SW Development- Austin James Tabor – Support – Austin James Tabor – Support – Austin Dave Persful – Sales/Marketing - Dallas Dave Persful – Sales/Marketing - Dallas Kathy Taylor – Sales/Marketing – Denver Kathy Taylor – Sales/Marketing – Denver James Martin – Marketing – Dallas James Martin – Marketing – Dallas And home minding the fort – Linda Goad, Hana Malick & Heda Elmendorf And home minding the fort – Linda Goad, Hana Malick & Heda Elmendorf hal Systems Staff

9 Beginnings …… 1974 ………. Almost a garage...Austin 6th street 1981 From the Oil Industry ….. Petroleum Accounting Software Products

10 …….….. To Present Day. To Document Imaging ….. Document Imaging Software Products 1992-present

11 Software Products halFILE TM - Document Manager halFILE TM - Document Manager halCOLD TM - Report Manager (our 1st Imaging product) halCOLD TM - Report Manager (our 1st Imaging product) halFILE CountyCashier TM (County Recorders) halFILE CountyCashier TM (County Recorders) e.halFILE TM - Internet Document Manager e.halFILE TM - Internet Document Manager halTRACK TM - Title Order Manager halTRACK TM - Title Order Manager CountyRecords.com - Internet portal with CountyRecords.com - Internet portal with e-commerce (for the sale of documents & images over the web) Document Imaging Applications

12 Our Customer Base Title Industry–Abstractors, agents Title Industry–Abstractors, agents Government-(County, State & City) - 39 Government-(County, State & City) - 39 Education-(colleges, K-12 districts) - 9 Education-(colleges, K-12 districts) - 9 Financial & Insurance -(bank, actuarial, insurance, foundation)-16 Financial & Insurance -(bank, actuarial, insurance, foundation)-16 Oil & Gas-(exploration, service companies) - 17 Oil & Gas-(exploration, service companies) - 17 Human Resource & Accounting Departments - 5 Human Resource & Accounting Departments - 5 Service & Other-25 Service & Other-25 Auto dealershipAuto dealership Drug store chainDrug store chain PublisherPublisher Doctors & Health centers - 4Doctors & Health centers - 4

13 Title Industry Title Industry some use halFILE as a Title Plant, others use it to store Policy Filessome use halFILE as a Title Plant, others use it to store Policy Files some do bothsome do both some use e.halFILE to access them over the internet & sell these documents to otherssome use e.halFILE to access them over the internet & sell these documents to others Some use halTRACK to receive and trackSome use halTRACK to receive and track orders for Insurance or applications orders for Insurance or applications Title Industry Customers

14 Government Customers County Clerks /Recorders use CountyCashier to receive/scan document filings and prepare invoices for feesCounty Clerks /Recorders use CountyCashier to receive/scan document filings and prepare invoices for fees County Assessors use halFILE to access Land RecordsCounty Assessors use halFILE to access Land Records County Courts use halFILE to manage case filesCounty Courts use halFILE to manage case files State Health & Human Services Departments use halFILE to manage purchase orders, invoices, medical records & personnel filesState Health & Human Services Departments use halFILE to manage purchase orders, invoices, medical records & personnel files some use e.halFILE to let the public access their documents using e.halFILEsome use e.halFILE to let the public access their documents using e.halFILE

15 Customers/Industries Education Education Colleges - Admissions, AdministrationColleges - Admissions, Administration Independent School Districts - AdministrationIndependent School Districts - Administration Oil & Gas Industry Oil & Gas Industry Exploration, ServiceExploration, Service Insurance Companies Insurance Companies Financial Industry Financial Industry Banks, Trust, Mortgage, Foundations, Actuarial Others Others Publishing Co, Hospital, Medical, Auto Dealership

16 Meet some of our clients here today from the farthest away - Alaska from the farthest away - Alaska Fairbanks Title Agency (at HUG 4 years)Fairbanks Title Agency (at HUG 4 years) several are from Washington state,several are from Washington state, California, and Florida California, and Florida oldest clients (have run halFILE the longest) oldest clients (have run halFILE the longest) Jackson County Clerk - Edna, TXJackson County Clerk - Edna, TX halFILE site #3 (1993) halFILE site #3 (1993) Texas Title (spin off - Coastal Title)–Victoria & Port Lavaca TXTexas Title (spin off - Coastal Title)–Victoria & Port Lavaca TX halFILE site # 8 (1993) halFILE site # 8 (1993) National Teachers Associates InsuranceNational Teachers Associates Insurance Dallas (1995) – halFILE site #31 Dallas (1995) – halFILE site #31

17 HUG Veterans – 4 years Elizabeth Modisette – Central Title Company, Longview Texas Elizabeth Modisette – Central Title Company, Longview Texas Sheree Gibbs – Guardian Title Co., Decatur Texas Sheree Gibbs – Guardian Title Co., Decatur Texas Sandy McCarver – Southern National Bank, Sugarland Texas Sandy McCarver – Southern National Bank, Sugarland Texas Staci Hines – Wise County Title, Decatur Texas Staci Hines – Wise County Title, Decatur Texas Fairbanks Title – all the way from Alaska Fairbanks Title – all the way from Alaska

18 2005 Accomplishments Made our 378 th halFILE sale Made our 378 th halFILE sale Reached 4,870 halFILE user seats Reached 4,870 halFILE user seats Released halFILE V2.2, e.halFILE V2.2 & CountyCashier V2.2 Released halFILE V2.2, e.halFILE V2.2 & CountyCashier V2.2 Upgraded 118 clients to Ver 2.2 Upgraded 118 clients to Ver 2.2 Added 5 new counties to CountyRecords.com (17 total) Added 5 new counties to CountyRecords.com (17 total) And we are holding our 4 th Annual HUG conference! And we are holding our 4 th Annual HUG conference!

19 2005 Million Image Awards 18 new ‘Million Image Award winners 18 new ‘Million Image Award winners 1 client hit 50 million images being managed by halFILE 1 client hit 50 million images being managed by halFILE 1 client hit 25 million images 1 client hit 25 million images We hit 20 million images on our e- commerce site – CountyRecords.com We hit 20 million images on our e- commerce site – CountyRecords.com

20 halFILE now Manages are under halFILE management, by our clients and ourselves (best estimate).are under halFILE management, by our clients and ourselves (best estimate). Over 400,000,000 pages!

21 Fun & Games We will be drawing tickets at the beginning of each session We will be drawing tickets at the beginning of each session The lucky winners get hal t-shirts or caps, Texas wine, San Antonio t-shirts and other fun gifts The lucky winners get hal t-shirts or caps, Texas wine, San Antonio t-shirts and other fun gifts

22 ……Dinner tonight! at the Rio Rio Cantina on the River….. Top floor….Authentic upscale Mexican restaurant at the Rio Rio Cantina on the River….. Top floor….Authentic upscale Mexican restaurant about 100 yards down to the right, across the riverabout 100 yards down to the right, across the river RSVP with Karen at the registration deskRSVP with Karen at the registration desk

23 Housekeeping items Please fill out the session evaluations Please fill out the session evaluations Vote for where to have Hug 2006 Vote for where to have Hug 2006 If you need assistance with anything, see Karen or the Hilton concierge. If you need assistance with anything, see Karen or the Hilton concierge. Free wireless access on the ground and Free wireless access on the ground and 1 st floor of the Hotel.

24 Special Awards for our early adopters – halFILE Pioneers

25 halFILE Pioneer Award Colorado Record Data Denver Colorado Installed halFILE in September 2003 Just 24 months later…… they have 50 Million Pages from 11 counties available on the WEB using halFILE & e.halFILE e-commerce (Chris Broekema accepting)

26 halFILE Pioneer Award Stewart Title Guaranty – Employee Services Houston Texas Houston Texas Installed halFILE in September 2003 First employee/benefits department of a major corporation Over 7,000+ Active Employees (Blythe Smith accepting)

27 halFILE Pioneer Award Southern Title, Inc. Harvey, New Orleans Installed halFILE in August 1999 Hurricane Katrina Survivor Used halfile for immediate disaster recovery in another city in another city Over a dozen databases from Closed Files, to Accounting to Tax Documents-they scan everything (Sandy Tribadeux accepting)

28 50 MILLION IMAGES Colorado Record Data Denver Colorado

29 25 MILLION IMAGES mercury companies, inc Denver, Colorado (Better known as Security Title Guaranty) Bought halFILE in 1996, e.halFILE in 2001 Bought halFILE in 1996, e.halFILE in 2001 Have 28,000,000 pages under halFILE management Have 28,000,000 pages under halFILE management 12 Databases, 38 scanners, two major applications (Title plant & policy, Human Resources) 12 Databases, 38 scanners, two major applications (Title plant & policy, Human Resources)

30 20 MILLION IMAGES hal Systems Corporation Austin, Texas CountyRecords.com web site 17 counties in 5 states (TX,WA,IA,MN,OK)17 counties in 5 states (TX,WA,IA,MN,OK) 20 million pages under e.halFILE20 million pages under e.halFILE

31 1 MILLION IMAGE AWARDS Abbey Title Co. – Joplin Missouri Abbey Title Co. – Joplin Missouri First National Title – Little Rock, Arkansas First National Title – Little Rock, Arkansas Central Title Co. – Longview, Texas Central Title Co. – Longview, Texas Pioneer Abstract Co. – McAlester, Texas Pioneer Abstract Co. – McAlester, Texas Title Midwest-Data Center – Topeka, Kansas Title Midwest-Data Center – Topeka, Kansas Guardian Title Co. – Decatur, Texas Guardian Title Co. – Decatur, Texas

32 1 MILLION IMAGE AWARDS Barker Title Co. – Sherman, Texas Barker Title Co. – Sherman, Texas Corporate Title & Escrow Co. – Traverse City, Michigan Corporate Title & Escrow Co. – Traverse City, Michigan Universal Title of North Texas – Hurst, Texas Universal Title of North Texas – Hurst, Texas Standard Land Title Co. – Decatur, Texas Standard Land Title Co. – Decatur, Texas LandAmerica Commonwealth Title of Ft. Worth, Texas LandAmerica Commonwealth Title of Ft. Worth, Texas Blue Star Title Co. – Ft. Worth, Texas Blue Star Title Co. – Ft. Worth, Texas Trinity Valley Title – Athens, Texas Trinity Valley Title – Athens, Texas Colonial Title Co. – Athens, Texas Colonial Title Co. – Athens, Texas American Title Co. of East Texas – Mesquite, Texas American Title Co. of East Texas – Mesquite, Texas LandAmerica Production Center – Mesquite, Texas LandAmerica Production Center – Mesquite, Texas Stewart Title Guaranty – Tampa, Florida Stewart Title Guaranty – Tampa, Florida Goodhue County Abstract – Red Wing, Minnesota Goodhue County Abstract – Red Wing, Minnesota

33 and Remember: “There's no such thing as a bad hug, only good ones and great ones.” HUGS halFILE Users Get Smarter Now on with the Conference……. Session I – halFILE V2.2 enhancements


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