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Instructor: Tina Tian. Creating a Basic Worksheet The grid divides your worksheet into rows (1, 2, 3...) and columns (A, B, C...). The smallest unit in.

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Presentation on theme: "Instructor: Tina Tian. Creating a Basic Worksheet The grid divides your worksheet into rows (1, 2, 3...) and columns (A, B, C...). The smallest unit in."— Presentation transcript:

1 Instructor: Tina Tian

2 Creating a Basic Worksheet The grid divides your worksheet into rows (1, 2, 3...) and columns (A, B, C...). The smallest unit in your worksheet is cell (C2, F6...). A worksheet can span an eye-popping 16,000 columns and 1 million rows.

3 Starting a New Workbook A workbook is a collection of one or more worksheets. When you fire up Excel, it opens a new workbook. To create another workbook: File->New->Blank workbook Switch between workbooks: View->Switch Windows View multiple workbooks: View->Arrange All -> Horizontal/Vertical Double-click the workbook to restore

4 Adding the Column Titles A worksheet that stores a mailing list

5 Adding Data Michael DeFrance, 3 Balding Pl., Gary, IN Johnson Whit, Bigge Rd., Menlo Park, CA Anne Ringer, 67 Seventh Av., Salt Lake City, UT Make the column titles bold Adjust the width of the columns to fit content

6 Editing Data Move to the cell you want to edit and double-click it. Or edit in the formula bar Clear a cell: select the cell and press delete. Move around the grid: click the cell with the mouse, Or use the arrow keys and tab key.

7 Some shortcuts Arrow keys Tab Use Page Up and Page Down for large data. Ctrl + Home: Move to A1 Ctrl + arrow key: Jump to the edges of your data

8 Simple Sort Home -> Sort&Filter ->

9 Saving Files File->Save or Ctrl+S Save As.xlsx files (Excel 2007 and 2010) more compact.xls files (Excel 2003 and before) Open existing files: File->Open

10 Exercise Let’s try to build a simple expense worksheet. Date PurchasedItemPrice 7/7/2012Textbook$ /7/2012Fresh Fruit$3.50 7/10/2012Laptop$750.00

11 By default, numbers are right-aligned, while text is left-aligned. But you can always change these. Find command: Home->Editing->Find&Select->Find Or Ctrl+F

12 Save with a Password File->Save As Tools->General Options

13 Protected View

14 AutoFill Creates a whole column or row of values based on one or two cells. 1, 2, 3, 4,... 5, 10, 15,... CMPT , CMPT ,... January, February, March,... Sun, Mon, Tue,...

15 AutoFit Automatically enlarges or shrinks a column to fit its content Fit the widest entry: Double-click the right edge of a column header Fit the content in the current cell: Home->Cell- >Format->AutoFitColumn

16 Undo and Redo Excel tracks the last 100 actions you made. Mega-undo operation

17 AutoRecover


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