Presentation on theme: "Excel application for accounting principles. Contents (1) The content of Excel screen. (2) The Excel ribbon. (3) How to create new workbooks. (4) Excel."— Presentation transcript:
Contents (1) The content of Excel screen. (2) The Excel ribbon. (3) How to create new workbooks. (4) Excel file formats. (5) What is the function of the office button. (6) The save as command. (7) Using the compatibility checker. (8) Changing the view.
Excel Screen The Office Button The Ribbon The Status Bar View and Zoom The Formula Bar
The Ribbon The Ribbon is the control centre of Excel. Instead of menus, you can use the tabs on the Ribbon to access commands categorised into groups.
The Office Button Use the Office Button to perform file management functions such as saving, opening, closing, printing, etc.
The Status Bar The Status Bar appears at the bottom of the Excel window. Information in the Status Bar will appear from time to time, depending on what you are working with in Excel.
View and Zoom Use these buttons to change the view or to increase/decrease the zoom ratio for your document.
The Formula Bar The Formula Bar appears at the top of the screen. It is used to enter and edit formulas and perform calculations upon your worksheet data.
The Office Button The Formula Bar The Ribbon The Status Bar View and Zoom Worksheet cell
T HE E XCEL R IBBON The Home Tab The Home tab contains groups of commands that can be used when creating, editing and formatting a worksheet.
The Insert Tab The Insert tab can be used when you want to add particular elements to your worksheet, such as ClipArt, Shapes, Charts, Tables, Hyperlinks, Text Boxes, Headers and Footers, etc.
The Page Layout Tab The Page Layout tab contains commands for changing the page settings, selecting a theme for a worksheet, and the Sheet Options group which helps you to control how your worksheet appears.
The Formulas Tab The Formulas tab contains all the commands that you need to help you build, analyse and manage formulas within your worksheet.
The Data Tab The Data tab contains commands that will help you work with and manage data lists.
The Review Tab The Review tab contains commands that help you to proof your worksheet as well as annotating it with comments.
The View Tab The View tab contains commands for modifying and managing the worksheet display.
Creating New Workbooks You can create a workbook based on the Blank Workbook template (which is the most frequently used) or you can choose from an extensive list of installed or online templates.
To create a new workbook by using online templates (1) Click on the Office Button and select New. (2) In the Microsoft Office Online category, select Lists. (3) Scroll through the available templates and then click on the required template. (4) Click on [Download] and, if asked, click [Continue].
Excel File Formats Fortunately, Excel has no problem allowing you to open and work with Excel files created in previous versions
The Save As Command (1) Under the Office Button, you can select the Save As command, which activates a list of sub-options from which you can choose. (2) The default option is Excel Workbook which would mean that your file would have the.xlsx format.
Using the Compatibility Checker If you want to save a file for use in a previous version of Excel, you may first wish to check for any compatibility issues that could cause a loss of functionality.
Using the Compatibility Checker (1) Click on the Office Button and select Prepare. (2) Click on the Run Compatibility Checker option. (3) Use the directions on the dialog box to help you resolve any issues.
Changing the View (1) Click on the Page Layout button in the lower right corner of the Status Bar. (2) Click on the Page Layout, then click on the Orientation button and choose Landscape. (3) Now click on the Margins button and select Narrow. (4) Click in the Click here to add header box, type the text.
MCQs (1) The ribbon is one of the main components of Excel screen. (a) True (b) False. (2) You can not open any file saved by previous version in Excel 2007. (a) True (b) False. (3) The only way to open a new worksheet is by using a blank Workbook template. (a) True (b) False.
(4) The Insert tab can be used when you want to add particular elements to your worksheet. (a) True (b) False. (5) To use the compatibility checker, you should use the home menu. (a) True (b) False. (6) The default option in saving a file in Excel 2007 is.xlsx format. (a) True (b) False.
(7) The Formula Bar appears at the bottom of the screen. (a) True (b) False. (8) Information in the Status Bar will appear from time to time, depending on what you are working with in Excel. (a) True (b) False.
(9) Use the........ to perform file management functions such as saving, opening, closing and printing. (a) status bar (b) office button. (c) ribbon. (d) formula bar. (10) When changing the view,............ button should be used. (a) office. (b) insert. (c) orientation. (d) compatibility checker
(11) The............. is used to perform calculations upon your worksheet data. (a) formula bar. (b) the Status bar. (c) the ribbon. (d) the office button. (12) The......... tab contains groups of commands that can be used when creating, editing and formatting a worksheet. (a) data. (b) page layout. (c) review. (d) home.
(12) The......... tab contains commands that help you to proof your worksheet. (a) data. (b) page layout. (c) review. (d) home. (13) When creating a new workbook by using online templates,........ option can be used. (a) display. (b) list. (c) view. (d) calculate.