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Skills © Paradigm Publishing, Inc. 1 Skills © Paradigm Publishing, Inc. 1.

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Presentation on theme: "Skills © Paradigm Publishing, Inc. 1 Skills © Paradigm Publishing, Inc. 1."— Presentation transcript:

1 Skills © Paradigm Publishing, Inc. 1 Skills © Paradigm Publishing, Inc. 1

2 Skills © Paradigm Publishing, Inc. 2 Skills © Paradigm Publishing, Inc. 2 SECTION 1 SKILLS Analyzing Data Using Excel 1.1Start Microsoft Excel 2013Start Microsoft Excel The Excel ScreenThe Excel Screen 1.1Open a WorkbookOpen a Workbook 1.1Save a WorkbookSave a Workbook 1.1Print a WorkbookPrint a Workbook 1.2Start a New WorkbookStart a New Workbook 1.2Enter Labels and ValuesEnter Labels and Values 1.2Use Fill OptionsUse Fill Options 1.3Perform Calculations Using FormulasPerform Calculations Using Formulas CHECKPOINT 1 1.4Use the SUM FunctionUse the SUM Function 1.5Copy FormulasCopy Formulas 1.6Test the WorksheetTest the Worksheet 1.6Improve the Worksheet AppearanceImprove the Worksheet Appearance 1.6SortSort CHECKPOINT 2 1.7Use HelpUse Help 1.8Preview a WorksheetPreview a Worksheet 1.8Change Page OrientationChange Page Orientation 1.8Print a WorksheetPrint a Worksheet 1.9Display FormulasDisplay Formulas 1.9Navigate a WorksheetNavigate a Worksheet CHECKPOINT 3

3 Skills © Paradigm Publishing, Inc. 3 Start Microsoft Excel 2013 To open Microsoft Excel 2013: 1. At the Windows 8 Start screen, click the Excel 2013 tile. Excel 2013 tile

4 Skills © Paradigm Publishing, Inc. 4 The Excel Screen Quick Access toolbar ribbon Name box worksheet area Status bar sheet tabs row active cell tabs Formula bar dialog box launcher Title bar column group Collapse the Ribbon button scroll box cell pointer horizontal scroll bar vertical scroll bar

5 Skills © Paradigm Publishing, Inc. 5 Excel Screen Features

6 Skills © Paradigm Publishing, Inc. 6 Excel Screen Features…continued

7 Skills © Paradigm Publishing, Inc. 7 Excel Screen Features…continued

8 Skills © Paradigm Publishing, Inc. 8 Open a Workbook To open a workbook: 1. Click the FILE tab. 2. Click the Open option. 3. Click the desired location in middle panel of backstage area. 4. Click the Browse button. 5. At the Open dialog box, navigate to the desired folder. 6. Double-click the desired file. Navigation pane Content pane

9 Skills © Paradigm Publishing, Inc. 9 Save a Workbook To save a workbook with a new name: 1. Click the FILE tab. 2. Click the Save As option. 3. Click the desired folder in the Save As backstage area. 4. Type the new workbook name. 5. Click Save or press Enter. Save As dialog box

10 Skills © Paradigm Publishing, Inc. 10 Print a Workbook To print a workbook: 1. Click the FILE tab. 2. Click the Print option. 3. Click the Print button. Print button

11 Skills © Paradigm Publishing, Inc. 11 Start a New Workbook To start a new workbook: 1. Click the FILE tab. 2. Click the New option. 3. Click the Blank workbook template. Blank workbook template

12 Skills © Paradigm Publishing, Inc. 12 Enter Labels and Values  A label is an entry in a cell that helps the reader relate to the values in the corresponding column or row.  Labels are generally entered first when creating a new worksheet since they define the layout of the data in the columns and rows.  By default, Excel aligns labels at the left edge of the column.  A value is a number, formula, or function that can be used to perform calculations in the worksheet.  By default, Excel aligns values at the right edge of the column.  Take a few moments to plan or sketch out the layout of a new worksheet before entering labels and values.  Decide the calculations you will need to execute and how to display the data so that it will be easily understood and interpreted.

13 Skills © Paradigm Publishing, Inc. 13 Enter Labels and Values…continued Cancel button Enter button Entry appears in the Formula bar and in the active cell.

14 Skills © Paradigm Publishing, Inc. 14 Enter Labels and Values…continued long label

15 Skills © Paradigm Publishing, Inc. 15 Use Fill Options To use the fill handle: 1. Click the desired cell to make the cell active. 2. Point at the fill handle. The cell pointer changes from the large white cross to a thin black cross. 3. Hold down the left mouse button. 4. Drag the pointer as desired. 5. Release the left mouse button. fill handle

16 Skills © Paradigm Publishing, Inc. 16 Use Fill Options…continued Auto Fill Options button

17 Skills © Paradigm Publishing, Inc. 17 Use Fill Options…continued Auto Fill Options button

18 Skills © Paradigm Publishing, Inc. 18 Use Fill Options…continued To use the fill feature on a range: 1. Select the desired range. 2. Click the HOME tab. 3. Click the Fill button in the Editing group. 4. Click the desired option at the drop-down list. Fill button selected range

19 Skills © Paradigm Publishing, Inc. 19 Perform Calculations Using Formulas  A formula is entered into a cell to perform mathematical calculations in a worksheet.  All formulas in Excel begin with the equals sign (=) as the first character.  After the equals sign, the cell addresses that contain the values you want to calculate are entered between mathematical operators.  The mathematical operators are:  + (addition)  – (subtraction)  * (multiplication)  / (division)  ^ (exponentiation)

20 Skills © Paradigm Publishing, Inc. 20 Perform Calculations Using Formulas…continued To enter a formula: 1. Activate the cell in which you want the result placed. 2. Type =. 3. Type the first cell address. 4. Type the operator symbol. formula 5. Type the second cell address. 6. Continue Steps 3-5 until finished. 7. Press Enter or click the Enter button.

21 Skills © Paradigm Publishing, Inc. 21 Perform Calculations Using Formulas…continued To enter a formula using the pointing method: 1. Activate the cell in which you want the result placed. 2. Type =. 3. Click the first cell. 4. Type the operator symbol. 5. Click the second cell. 6. Continue Steps 3-5 until finished. 7. Press Enter or click the Enter button. marquee

22 Skills © Paradigm Publishing, Inc. 22 CHECKPOINT 1 1)This is what the intersection of a column with a row is called. a.fill handle b.pointer c.insertion point d.cell 1)This is what the intersection of a column with a row is called. a.fill handle b.pointer c.insertion point d.cell 3)This is the name of the small green square that displays at the bottom right corner of the active cell. a.fill handle b.pointer c.insertion point d.cell 3)This is the name of the small green square that displays at the bottom right corner of the active cell. a.fill handle b.pointer c.insertion point d.cell 2)By default, values are aligned at what edge of the column? a.left b.right c.top d.bottom 2)By default, values are aligned at what edge of the column? a.left b.right c.top d.bottom 4)Always type this symbol before entering a formula. a.asterisk (*) b.plus sign (+) c.equals sign (=) d.minus sign (-) 4)Always type this symbol before entering a formula. a.asterisk (*) b.plus sign (+) c.equals sign (=) d.minus sign (-) Next Question Next Slide Answer

23 Skills © Paradigm Publishing, Inc. 23 Use the SUM Function To enter the SUM function: 1. Activate the cell in which you want the result placed. 2. Click the AutoSum button in the Editing group on the HOME tab. 3. Press Enter, or drag to select the correct range and press Enter. OR 1. Drag to select the range of cells to be summed, including the result cell. 2. Click the AutoSum button. SUM function

24 Skills © Paradigm Publishing, Inc. 24 Copy Formulas To copy a formula: 1. Activate the source cell. 2. Click the Copy button. 3. Select the destination cell(s). 4. Click the Paste button. marquee Paste Options button

25 Skills © Paradigm Publishing, Inc. 25 Copy Formulas…continued fill handle

26 Skills © Paradigm Publishing, Inc. 26 Test the Worksheet To test the worksheet: 1. Enter proof formulas. proof formula

27 Skills © Paradigm Publishing, Inc. 27 Improve the Worksheet Appearance Decimal places are not consistent. Labels do not align directly over values.

28 Skills © Paradigm Publishing, Inc. 28 Improve the Worksheet Appearance…continued To format a range to the accounting number format: 1. Select the desired range. 2. Click the Accounting Number Format button in the Number group on the HOME tab. Accounting Number Format button ScreenTip

29 Skills © Paradigm Publishing, Inc. 29 Improve the Worksheet Appearance…continued To align labels at the right: 1. Select the desired range. 2. Click the Align Right button in the Alignment group on the HOME tab. 3. Click in any cell to deselect the range. Align Right button

30 Skills © Paradigm Publishing, Inc. 30 Improve the Worksheet Appearance…continued To rotate text in cells: 1. Select the desired range. 2. Click the Orientation button in the Alignment group on the HOME tab. 3. Select the desired option. Orientation button

31 Skills © Paradigm Publishing, Inc. 31 Sort To sort a range: 1. Select the range. 2. Click the Sort & Filter button in the Editing group on the HOME tab. 3. Click Custom Sort at the drop-down list. 4. At the Sort dialog box, click the down-pointing arrow at the right of Sort by in the Column section and then select the desired column at the drop-down list. Sort & Filter button Sort dialog box

32 Skills © Paradigm Publishing, Inc. 32 CHECKPOINT 2 1)Use this built-in function to add a range of values. a.ADD function b.SUM function c.TOTAL function d.RANGE function 1)Use this built-in function to add a range of values. a.ADD function b.SUM function c.TOTAL function d.RANGE function 3)Excel uses up to how many decimal places when calculating values? a.1 b.5 c.10 d.15 3)Excel uses up to how many decimal places when calculating values? a.1 b.5 c.10 d.15 2)This is a temporary storage location used when copying. a.Clipboard b.Copyboard c.Storageboard d.Tempboard 2)This is a temporary storage location used when copying. a.Clipboard b.Copyboard c.Storageboard d.Tempboard 4)This button is used to rotate text within cells. a.Orientation b.Rotate c.Angle d.Text 4)This button is used to rotate text within cells. a.Orientation b.Rotate c.Angle d.Text Next Question Next Slide Answer

33 Skills © Paradigm Publishing, Inc. 33 Use Help To use Help with F1: 1. Point to a button. 2. Press the F1 function key. 3. Scroll down the Help window and click the subtitles to read the information available. 4. Close the Excel Help window. ScreenTip Help window Help subtitles

34 Skills © Paradigm Publishing, Inc. 34 Use Help…continued To use Help with the Help button: 1. Click the Microsoft Excel Help button. 2. Type a word or phrase in the Search text box. 3. Click the Search button or press Enter. 4. Click the desired hyperlink. 5. Read the information that displays in the window. 6. Close the Excel Help window. Search text box

35 Skills © Paradigm Publishing, Inc. 35 Use Help…continued Home Back Forward Print Keep Help on Top Use Large Text

36 Skills © Paradigm Publishing, Inc. 36 Preview a Worksheet To preview a worksheet: 1. Click the FILE tab. 2. Click the Print option. Pages indicator

37 Skills © Paradigm Publishing, Inc. 37 Change Page Orientation To change the page orientation: 1. Click the FILE tab. 2. Click the Print option. 3. Click the orientation gallery in the Settings category. 4. Click the desired orientation. Page Orientation gallery

38 Skills © Paradigm Publishing, Inc. 38 Print a Worksheet To print a worksheet: 1. Click the FILE tab. 2. Click the Print option. 3. Click the Print button. Print button

39 Skills © Paradigm Publishing, Inc. 39 Display Formulas To display formulas: 1. Click the FORMULAS tab. 2. Click the Show Formulas button in the Formula Auditing group. Show Formulas button

40 Skills © Paradigm Publishing, Inc. 40 Navigate a Worksheet To go to a specific cell: 1. Click the Find & Select button. 2. Click Go To. 3. Type the cell address at the Go To dialog box. 4. Click OK. Find & Select button Go To dialog box

41 Skills © Paradigm Publishing, Inc. 41 Navigate a Worksheet…continued

42 Skills © Paradigm Publishing, Inc. 42 CHECKPOINT 3 1)Pressing this function key is one way to access the Help window. a.F1 b.F2 c.F3 d.F4 1)Pressing this function key is one way to access the Help window. a.F1 b.F2 c.F3 d.F4 3)To display formulas, click the Show Formulas button on this tab. a.FORMULAS b.HOME c.INSERT d.VIEW 3)To display formulas, click the Show Formulas button on this tab. a.FORMULAS b.HOME c.INSERT d.VIEW 2)In this orientation, the page is printed on paper taller than it is wide. a.scenic b.landscape c.portrait d.design 2)In this orientation, the page is printed on paper taller than it is wide. a.scenic b.landscape c.portrait d.design 4)Pressing these keys will move the insertion point to A1. a.Alt + Page Down b.Alt + Page Up c.Ctrl + End d.Ctrl + Home 4)Pressing these keys will move the insertion point to A1. a.Alt + Page Down b.Alt + Page Up c.Ctrl + End d.Ctrl + Home Next Question Next Slide Answer


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