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Return To Index Excel 11 - 1 Microsoft Excel Basics Lesson 11 Protecting Worksheets Cell & Worksheet ProtectionCell & Worksheet Protection - 2 Workbook.

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Presentation on theme: "Return To Index Excel 11 - 1 Microsoft Excel Basics Lesson 11 Protecting Worksheets Cell & Worksheet ProtectionCell & Worksheet Protection - 2 Workbook."— Presentation transcript:

1 Return To Index Excel Microsoft Excel Basics Lesson 11 Protecting Worksheets Cell & Worksheet ProtectionCell & Worksheet Protection - 2 Workbook Protection - 13 Hiding Worksheets - 14 Un-protect - 17 Workbook Protection Hiding Worksheets Un-protect

2 Return To Index Excel Cell & Worksheet Protection Excel allow us to set protection at the cell level, worksheet level, and workbook level. This method is far superior to the color coding method discussed earlier; however, the color coding method has many readability advantages. Let’s bring back a familiar spreadsheet F03 as an example and learn how to set protection for cells.

3 Return To Index Excel First, it is a good idea to set the protection for all cells in the worksheet to on, then set the protection for those cells which can change to off. To set protection for all cells in the worksheet to on … Place the mouse pointer over the box at the intersection of the rows and columns then right click

4 Return To Index Excel This activates the whole worksheet and brings up the pop- up options. Left click Format Cells

5 Return To Index Excel Left click the Protection Tab, left click Locked option until it is checked with a white background, OK

6 Return To Index Excel Now, set the protection off for the changeable cells C7 to F7. Hilight C7:F7, Right click cell F7, Format Cells

7 Return To Index Excel Left click the Protection Tab, left click Locked option until it is blank, OK

8 Return To Index Excel Now the protection level for each cell has been set … but before it will work we must activate Worksheet Protection

9 Return To Index Excel Tools, Protection, Protect Sheet

10 Return To Index Excel Unless you need password protection, I recommend this optional field be left blank. I always have a hard time remembering my password. OK to activate Worksheet Protection.

11 Return To Index Excel Now, we have a fully protected worksheet. Try to type a number in cell B7. Note : The Icons seem to have disappeared! This is because the worksheet is now protected from undesired change.

12 Return To Index Excel This message indicates that you are trying to change a protected cell. Notice what happens when you type a number in one of the green cells.

13 Return To Index Excel Workbook Protection Excel allow us to set protection at the cell level, worksheet level, and workbook level. The previous method sets protection at the cell, worksheet level. You will notice that there are more worksheets in this spreadsheet. Each worksheet can be protected using the previous method. The workbook level protection level protects the workbook from being modified. This is especially helpful when you may have worksheets hidden which contain sensitive information. Let’s look at how to hide the other worksheets and protect the workbook.

14 Return To Index Excel We have two other worksheets in the workbook. We can hide these sheets by the following procedure. Left click Sheet 2

15 Return To Index Excel Note:We are in active Sheet 2. To hide the sheet. Repeat to hide Sheet 3. Format, Sheet, Hide

16 Return To Index Excel Now we can protect the workbook. Again a password is optional. Tools, Protection, Protect Workbook

17 Return To Index Excel Un-protection Un-protecting workbooks, worksheets, and cells works in a similar manner. Caution : If you password protect a worksheet and/or workbook, be sure to write your password down or choose one that only you will know and remember.


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