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How to color every other line in an Excel spreadsheet By Jim Gordon 2/15/2007.

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Presentation on theme: "How to color every other line in an Excel spreadsheet By Jim Gordon 2/15/2007."— Presentation transcript:

1 How to color every other line in an Excel spreadsheet By Jim Gordon 2/15/2007

2 The Request “ I'm wondering if there's a way to color every other line with a slight grey color, using Normal view, in such a way that even if you Sort the data on those lines, the grey banding still remains where they are. I want to do this to produce a more readable document. I've manually done this this alternative color banding, but whenever I re-sort the data, the colors get all messed up.”

3 Short Answer Visit http://cpearson.com/excel/banding.htmhttp://cpearson.com/excel/banding.htm –The following presentation is based upon Chip Pearson’s instructions Chip Pearson and Jim Gordon are Microsoft MVPs

4 Step-By-Step for Excel 2004 Excel offers 56 default colors. The default gray is probably too dark Step #1 - Create a nice shade of gray to use –Excel Menu > Preferences > Color –Select a color then click the Modify button

5 Step #2 - Set the shade of gray In the Colors picker click the Sliders button Change the pop-up to RGB Sliders Set the all three sliders to 233 Click OK –This change is global Within this workbook –Changes everything using this color Click OK to close preferences

6 Step #3 - Choose a Column Pick an empty column. –It will be filled with a formula. –Select the cell in row 1 of the column you wish to use Example: –This example uses the right-most column, IV –Select cell A1 –Hold the Control key Down and then press the Right Arrow key to move to cell IV1 (right-most top cell)

7 Step #4 - Enter Formula Type or paste this formula into the cell –=MOD(ROW()-1,2)+1<=1 Click the column header to highlight the entire column On the Edit menu choose Fill > Down –The formula populates down the column –Every other row will be TRUE or FALSE

8 Step #5 - Conditional Format Click the Select All Cells button (diamond) From the Format menu choose Conditional Formatting Change pop-up to Formula is and enter or paste the special formula we used =MOD(ROW()-1,2)+1<=1 Click the Format button Select the Patterns tab Click the nice gray shade we made Click OK

9 Step #6 - Finishing Touches While all cells are selected –Format > Cells > Border –Under Presets click Outline then Inside buttons –Click OK Click column header of the column containing the special formula cells –Format > Column > Hide Edit > GoTo > A1(you have to type A1) > OK Done!


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