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© 2010 Fuji Xerox Co., Ltd. All rights reserved. ApeosWare My Document Portal v3 PRO Copy rights of Fuji Xerox 2010 Fuji Xerox (Hong Kong) Ltd.

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Presentation on theme: "© 2010 Fuji Xerox Co., Ltd. All rights reserved. ApeosWare My Document Portal v3 PRO Copy rights of Fuji Xerox 2010 Fuji Xerox (Hong Kong) Ltd."— Presentation transcript:

1 © 2010 Fuji Xerox Co., Ltd. All rights reserved. ApeosWare My Document Portal v3 PRO Copy rights of Fuji Xerox 2010 Fuji Xerox (Hong Kong) Ltd.

2 2 1.Voice of Customers in Handling Office Documents 2.Solution: AMDPv3 3.Roadmap of AMDP 4.News Clip of AMDPv3 5.AMDPv3 Features & Benefits 6.Infrastructure Design 7.AMDPv3 Comparison with Uniflow Agenda:

3 3 Voice of Customers in handling Office Documents

4 Solution : AMDPv3 AMDPv3 is Fuji Xerox flagship suite of software solutions, which is the Only All-in-one solution in the market covering: -Devices management -Cost recovery -Scan & printing workflow Cost Recovery COPY Usage Management Scan & Distribution Printing Workflow User & Document Security Device monitor & Usage Report 3 rd Application Integration

5 5 Roadmap of AMDP

6 © 2010 Fuji Xerox Co., Ltd. All rights reserved. 6 News Clip of AMDPv3 with ApeosPort-IV series Future officeEconomic TimesPC Market

7 7 AMDPv3 Features & Benefits: Usage & Devices Management PC Printer FAX Information SecurityAutomated Documents & Workflow

8 8 AMDPv3 Features & Benefits: Usage & Devices Management PC Printer FAX Information SecurityAutomated Documents & Workflow

9 9 Cost Recovery – Project Code Search for Copy & Print Functions & Features  All copy and print jobs are captured with user ID, department code, project code/matter code (last 15 project codes will be shown)  Charge back report can be generated periodically Benefits  Save manpower for consolidating charge back report  Less human error on report generation  Shorten duration of backend process by directly generating data in excel format. AMDP Server Copy Project code search Print

10 10 Usage Management – Permission & Quota Control Functions & Features  Assign permission or quota  Assign user’s access right to specific printer or printer group  Support individual setting on copy/ print with colour and B/W Benefits  Flexible control on print and copy access right through permission or quota  Avoid abuse use of colour Administrator assign permission / quota AMDP Server COPY Print Job Copy

11 11 Device Monitor & Usage Report – Device Status Monitor Functions & Features  Support MFD and 3 rd party printer(SNMPv3)  Monitor status including paper tray, toner level and connection status  Support alert for proactive maintenance  Web base interface Benefits  Single interface for monitoring device status  Minimize downtime by alert for proactive maintenance  Monitor device anytime and anywhere through web browser AMDP Server Log data

12 12 Device Monitor & Usage Report – Usage Report Functions & Features  Support event of scheduled report generation  Automatically log gathering from all registered MFDs and printers  Various format of reports are available : user, user group, device, project code  Support excel format of report  Include charging amount in each log Benefits  Easy to keep track the usage by user or user group report  Easy to analyze the device utilization by device report  Save time and manpower on calculation of charging amount based on project code report

13 Device Monitor & Usage Report – User Summary Report Sample

14 Device Monitor & Usage Report – Project Code Summary Report Sample

15 Device Monitor & Usage Report – Device Summary Report Sample

16 16 AMDPv3 Features & Benefits: Usage & Devices Management PC Printer FAX Information SecurityAutomated Documents & Workflow

17 17 Scan & Distribution – Scan with OCR & Barcode Functions & Features  Support image recognition i.e. OCR (Trad. Chi. /Simp. Chi. / Eng.), 1D Barcode and 2D Barcode  Output format can be Searchable PDF, Word or Excel  File name and simple index (SharePoint index) can be typed in MFD  Support scanning to multiple destination through one shortcut Benefits  Quickly and accurately extract the document content  Simplify document distribution process through clicking shortcut Electronic file Windows folder Image Recognition & Routing Document Scan Scanned image OCR File Paper documen t

18 18 Printing Workflow – Follow-You Printing Functions & Features  Retrieve your print Job anywhere by attending your card in MFD  Reprint in PC is no longer required if the print device is not available Benefits  Less IT administration as no need to manage different print drivers  Minimize paper wastage and information leakage by avoiding unattended print outs  Reduce abuse of use of printers Print Server AMDP Server Retrieve Your Print Jobs Anywhere By Card authentication Print Job Print job

19 19 Printing Workflow – My Doc (Print-on Demand) Functions & Features  Support JPEG and PDF document  Support project code input before getting the printed document  Support private and public folder for personal and corporate use Benefits  Eliminate pre-printed Forms, Catalogs in pigeon hole  Take the required document anywhere  Save storage space on storing hardcopy  Minimize cost and paper wastage of out-dated hardcopy Administrator upload document AMDP Server Access and print required document Anywhere By Card authentication FormsCatalo g Data Sheet Pre-printed documents

20 20 3 rd Party Application Integration Functions & Features  Support online authentication with backend system  Support access right which is defined in backend system  User can select folder or subfolder as scanning destination  Support document index field defined in backend system Benefits  Simplify the scan and upload process through scanning connector  No PC as scanning client is required  Less IT administration work as no separate user account and access right maintenance AMDP Server MFD Scanning Backend System Group

21 21 3 rd Party Application Integration – Microsoft SharePoint Functions & Features  Support searchable PDF format  Online authentication to SharePoint server  Support document name and index value input in MFD AMDP Server MFD Scanning Destinated folder selection Index value input Scanning option such as file format

22 22 3 rd Party Application Integration – SAP Functions & Features  Sign on into SAP directly in FX MFD  Signed quotation, invoices & other ERP related documents can be scanned in FX MFD and store into a destinated DMS  Image records and metadata will be stored in SAP & related DMS. Metadata can be input in the MFD panel or auto recognized through OCR for SAP Accounts Dept LDN28 8 Vendor Invoice AMDP Server TKY11LDN288 TKY11 Signed Quotation Fuji Xerox ApeosPort MFD SAP A1 Server A-MT223 Sales Quotation Purchasing AP Invoice Stock Item Master DMS AP InvoiceQuotation Product Document Hyperlink Meta Data TKY11 LDN288 A-MT223

23 23 AMDPv3 Features & Benefits: Usage & Devices Management PC Printer FAX Information SecurityAutomated Documents & Workflow

24 24 User and Document Security – Smart Card Authentication Functions & Features AMDP Server Authentication Server AD Account ID Card no. AD Account ID Card no.  On-line authentication to authentication server  Support Active Directory / Open LDAP / Apple LDAP authentication server  User Delegation possible Benefits  No external PC for solution  No additional maintenance of account management. i.e. maintenance on authentication server only Delegation Possible

25 25 User and Document Security – Encryption on Scanned Doc. Functions & Features  Scanning confidential document by individual user Card Authentication. The PDF is routed to the secured destination using the AD logon credentials  PDF is 128 bit encrypted & the network connection is secured  Only the user and authorized personnel can access the file in the destinated folder Benefits  Minimize risk of information leakage by accidentally scanning to wrong folder  Simplified scanning process by creating shortcut in personal folder HR Folder – Jon Chung AMDP Server Scanned image Appraisal Form Electronic file Jon Chung Secured tunnel Encrypted PDF

26 26 AMDPv3 Features and Benefits Summary

27 Functions Group FunctionsFeaturesBenefits User & Document Security Smart Card Authentication  On-line authentication to authentication server  Support Active Directory / Open LDAP / Apple LDAP authentication server  No external PC for solution  No additional maintenance of account management. i.e. maintenance on authentication server only Encryption on Scanned Document  Scanning confidential document by individual user Card Authentication. The PDF is routed to the secured destination using the AD logon credentials  PDF is 128 bit encrypted & the network connection is secured  Only the user and authorized personnel can access the file in the destinated folder  Minimize risk of information leakage by accidentally scanning to wrong folder  Simplified scanning process by creating shortcut in personal folder Cost Recovery Project Code Search in Copy & Print  All copy and print jobs are captured with user ID, department code, project code/matter code (last 15 project codes will be shown)  Charge back report can be generated periodically  Save manpower for consolidating charge back report  Less human error on report generation  Shorten duration of backend process by directly generating data in excel format Scan & Distribution Scan with OCR  Support image recognition i.e. OCR (Trad. Chi. /Simp. Chi. / Eng.), 1D Barcode and 2D Barcode  Output format can be Searchable PDF, Word or Excel  File name and simple index (SharePoint index) can be typed in MFD  Support scanning to multiple destination through one shortcut  Quickly and accurately extract the document content  Simplify document distribution process through clicking shortcut Printing Workflow Follow-You Printing  Retrieve your print Job anywhere by attending your card in MFD  Reprint in PC is no longer required if the print device is not available  Less IT administration as no need to manage different print drivers  Minimize paper wastage and information leakage by avoiding unattended print outs  Reduce abuse of use of printers My Doc (Print-on Demand)  Support JPEG and PDF document  Support project code input before getting the printed document  Support private and public folder for personal and corporate use  Eliminate pre-printed Forms, Catalogs in pigeon hole  Take the required document anywhere  Save storage space on storing hardcopy  Minimize cost and paper wastage of out-dated hardcopy

28 AMDPv3 Features and Benefits Summary (con’t) Functions Group FunctionsFeaturesBenefits Usage Management Permission & Quota Control  Assign permission or quota  Assign user’s access right to specific printer or printer group  Support individual setting on copy/ print with colour and B/W  Flexible control on print and copy access right through permission or quota  Avoid abuse use of colour Device monitor & Usage Report Device Status Monitor  Support MFD and printer(SNMPv3)  Monitor status including paper tray, toner level and connection status  Support alert for proactive maintenance  Web base interface  Support mobile device(IPAD, IPhone) for remote monitoring (available in next release  Single interface for monitoring device status  Minimize downtime by alert for proactive maintenance  Monitor device anytime and anywhere through web browser Usage Report  Support event of scheduled report generation  Automatically log gathering from all registered MFDs and printers  Various format of reports are available : user, user group, device, project code  Support excel format of report  Include charging amount in each log  Easy to keep track the usage by user or user group report  Easy to analyze the device utilization by device report  Save time and manpower on calculation of charging amount based on project code report 3 rd Application Integration Integration with SharePoint, Hummingbird, SAP, WorkSite, and DocuShare, etc  Support online authentication with backend system  Support access right which is defined in backend system  User can select folder or subfolder as scanning destination  Support document index field defined in backend system  Simplify the scan and upload process through scanning connector  No PC as scanning client is required  Less IT administration work as no separate user account and access right maintenance

29 29 AMDPv3 Infrastructure Design -Centralized Model -Distributed Model

30 30 AMDPv3 Deployment – Centralized Model Functions & Features  Suitable for single site deployment  Low investment cost and easy to deployment  Recommend to handle less than 50 users and 10 devices AMDP server including Authentication server, Follow-you print server, Log server Print client MFD / Printers LAN

31 31 AMDPv3 Deployment – Distributed Model Functions & Features  Suitable for multiple sites deployment through WAN connection  Multiple server’s deployment for load sharing  Design is capable to handle more than 1000 users and 10 0 devices Follow-you print server Printers Master Log server AMDP authentication server Log Authentication Follow-you print server Printers AMDP authentication server Print Client Log Print Client Follow-you print server Printers AMDP authentication server Print Client Log Shenzhen Site Shanghai Site Hong Kong Site WA N LINK

32 © 2010 Fuji Xerox Co., Ltd. All rights reserved. 32


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