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ApeosWare My Document Portal v3 PRO

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Presentation on theme: "ApeosWare My Document Portal v3 PRO"— Presentation transcript:

1 ApeosWare My Document Portal v3 PRO
Copy rights of Fuji Xerox 2010 Fuji Xerox (Hong Kong) Ltd.

2 Agenda: Voice of Customers in Handling Office Documents Solution: AMDPv3 Roadmap of AMDP News Clip of AMDPv3 AMDPv3 Features & Benefits Infrastructure Design AMDPv3 Comparison with Uniflow

3 Voice of Customers in handling Office Documents
Lack of Scanning Workflows, data capturing function like OCR, Barcode, etc Hard to manage diff brands of printers, copiers, faxes and multi-function devices Time consuming on Report usage to management, billing & order consumables Printed document is not secured, always taken by other people Too many fax lines attached to all Multi-function machines

4 Solution : AMDPv3 AMDPv3 is Fuji Xerox flagship suite of software solutions, which is the Only All-in-one solution in the market covering: Devices management Cost recovery Scan & printing workflow Scan & Distribution Cost Recovery User & Document Security Printing Workflow Device monitor & Usage Report 3rd Application Integration COPY Usage Management

5 Roadmap of AMDP

6 News Clip of AMDPv3 with ApeosPort-IV series
Future office Economic Times PC Market © 2010 Fuji Xerox Co., Ltd. All rights reserved.

7 AMDPv3 Features & Benefits:
Usage & Devices Management PC Printer FAX Automated Documents & Workflow Information Security

8 AMDPv3 Features & Benefits:
Usage & Devices Management PC Printer FAX Automated Documents & Workflow Information Security

9 Cost Recovery – Project Code Search for Copy & Print
AMDP Server Project code search Functions & Features Print All copy and print jobs are captured with user ID, department code, project code/matter code (last 15 project codes will be shown) Charge back report can be generated periodically Benefits Save manpower for consolidating charge back report Less human error on report generation Shorten duration of backend process by directly generating data in excel format.

10 Usage Management – Permission & Quota Control
COPY Copy Functions & Features Print Job Administrator assign permission / quota AMDP Server Assign permission or quota Assign user’s access right to specific printer or printer group Support individual setting on copy/ print with colour and B/W Flexible control on print and copy access right through permission or quota Avoid abuse use of colour Benefits

11 Device Monitor & Usage Report – Device Status Monitor
Functions & Features Log data AMDP Server Support MFD and 3rd party printer(SNMPv3) Monitor status including paper tray , toner level and connection status Support alert for proactive maintenance Web base interface Single interface for monitoring device status Minimize downtime by alert for proactive maintenance Monitor device anytime and anywhere through web browser Benefits

12 Device Monitor & Usage Report – Usage Report
Functions & Features Support event of scheduled report generation Automatically log gathering from all registered MFDs and printers Various format of reports are available : user, user group, device, project code Support excel format of report Include charging amount in each log Easy to keep track the usage by user or user group report Easy to analyze the device utilization by device report Save time and manpower on calculation of charging amount based on project code report Benefits

13 Device Monitor & Usage Report – User Summary Report Sample

14 Device Monitor & Usage Report – Project Code Summary Report Sample

15 Device Monitor & Usage Report – Device Summary Report Sample

16 AMDPv3 Features & Benefits:
Usage & Devices Management PC Printer FAX Automated Documents & Workflow Information Security

17 Scan & Distribution – Scan with OCR & Barcode
Windows folder Paper document Scanned image Electronic file OCR File Functions & Features Image Recognition & Routing Document Scan Support image recognition i.e. OCR (Trad. Chi. /Simp. Chi. / Eng.), 1D Barcode and 2D Barcode Output format can be Searchable PDF, Word or Excel File name and simple index (SharePoint index) can be typed in MFD Support scanning to multiple destination through one shortcut Quickly and accurately extract the document content Simplify document distribution process through clicking shortcut Benefits

18 Printing Workflow – Follow-You Printing
Functions & Features Print Job Retrieve Your Print Jobs Anywhere By Card authentication Print job Print Server AMDP Server Retrieve your print Job anywhere by attending your card in MFD Reprint in PC is no longer required if the print device is not available Less IT administration as no need to manage different print drivers Minimize paper wastage and information leakage by avoiding unattended print outs Reduce abuse of use of printers Benefits

19 Printing Workflow – My Doc (Print-on Demand)
Pre-printed documents Forms Catalog Data Sheet Functions & Features Access and print required document Anywhere By Card authentication AMDP Server Administrator upload document Support JPEG and PDF document Support project code input before getting the printed document Support private and public folder for personal and corporate use Eliminate pre-printed Forms, Catalogs in pigeon hole Take the required document anywhere Save storage space on storing hardcopy Minimize cost and paper wastage of out-dated hardcopy Benefits

20 3rd Party Application Integration
Scanning Functions & Features AMDP Server MFD Backend System Group Support online authentication with backend system Support access right which is defined in backend system User can select folder or subfolder as scanning destination Support document index field defined in backend system Simplify the scan and upload process through scanning connector No PC as scanning client is required Less IT administration work as no separate user account and access right maintenance Benefits

21 3rd Party Application Integration – Microsoft SharePoint
Index value input Destinated folder selection Scanning Functions & Features AMDP Server MFD Scanning option such as file format Support searchable PDF format Online authentication to SharePoint server Support document name and index value input in MFD

22 3rd Party Application Integration – SAP
Accounts Dept LDN288 Vendor Invoice AMDP Server TKY11 Signed Quotation Fuji Xerox ApeosPort MFD SAP A1 Server A-MT223 Sales Quotation Purchasing AP Invoice Stock Item Master DMS Product Document Hyperlink Meta Data Functions & Features Sign on into SAP directly in FX MFD Signed quotation, invoices & other ERP related documents can be scanned in FX MFD and store into a destinated DMS Image records and metadata will be stored in SAP & related DMS. Metadata can be input in the MFD panel or auto recognized through OCR for SAP

23 AMDPv3 Features & Benefits:
Usage & Devices Management PC Printer FAX Automated Documents & Workflow Information Security

24 User and Document Security – Smart Card Authentication
Delegation Possible AMDP Server Authentication Server Functions & Features AD Account ID AD Account ID Card no. Card no. On-line authentication to authentication server Support Active Directory / Open LDAP / Apple LDAP authentication server User Delegation possible Benefits No external PC for solution No additional maintenance of account management. i.e. maintenance on authentication server only

25 User and Document Security – Encryption on Scanned Doc.
Appraisal Form HR Folder – Jon Chung Jon Chung Electronic file Functions & Features Scanned image Encrypted PDF Secured tunnel AMDP Server Scanning confidential document by individual user Card Authentication. The PDF is routed to the secured destination using the AD logon credentials PDF is 128 bit encrypted & the network connection is secured Only the user and authorized personnel can access the file in the destinated folder Minimize risk of information leakage by accidentally scanning to wrong folder Simplified scanning process by creating shortcut in personal folder Benefits

26 AMDPv3 Features and Benefits Summary

27 AMDPv3 Features and Benefits Summary
Functions Group Functions Features Benefits User & Document Security Smart Card Authentication On-line authentication to authentication server Support Active Directory / Open LDAP / Apple LDAP authentication server No external PC for solution No additional maintenance of account management. i.e. maintenance on authentication server only Encryption on Scanned Document Scanning confidential document by individual user Card Authentication. The PDF is routed to the secured destination using the AD logon credentials PDF is 128 bit encrypted & the network connection is secured Only the user and authorized personnel can access the file in the destinated folder Minimize risk of information leakage by accidentally scanning to wrong folder Simplified scanning process by creating shortcut in personal folder Cost Recovery Project Code Search in Copy & Print All copy and print jobs are captured with user ID, department code, project code/matter code (last 15 project codes will be shown) Charge back report can be generated periodically Save manpower for consolidating charge back report Less human error on report generation Shorten duration of backend process by directly generating data in excel format Scan & Distribution Scan with OCR Support image recognition i.e. OCR (Trad. Chi. /Simp. Chi. / Eng.), 1D Barcode and 2D Barcode Output format can be Searchable PDF, Word or Excel File name and simple index (SharePoint index) can be typed in MFD Support scanning to multiple destination through one shortcut Quickly and accurately extract the document content Simplify document distribution process through clicking shortcut Printing Workflow Follow-You Printing Retrieve your print Job anywhere by attending your card in MFD Reprint in PC is no longer required if the print device is not available Less IT administration as no need to manage different print drivers Minimize paper wastage and information leakage by avoiding unattended print outs Reduce abuse of use of printers My Doc (Print-on Demand) Support JPEG and PDF document Support project code input before getting the printed document Support private and public folder for personal and corporate use Eliminate pre-printed Forms, Catalogs in pigeon hole Take the required document anywhere Save storage space on storing hardcopy Minimize cost and paper wastage of out-dated hardcopy

28 AMDPv3 Features and Benefits Summary (con’t)
Functions Group Functions Features Benefits Usage Management Permission & Quota Control Assign permission or quota Assign user’s access right to specific printer or printer group Support individual setting on copy/ print with colour and B/W Flexible control on print and copy access right through permission or quota Avoid abuse use of colour Device monitor & Usage Report Device Status Monitor Support MFD and printer(SNMPv3) Monitor status including paper tray , toner level and connection status Support alert for proactive maintenance Web base interface Support mobile device(IPAD, IPhone) for remote monitoring (available in next release Single interface for monitoring device status Minimize downtime by alert for proactive maintenance Monitor device anytime and anywhere through web browser Support event of scheduled report generation Automatically log gathering from all registered MFDs and printers Various format of reports are available : user, user group, device, project code Support excel format of report Include charging amount in each log Easy to keep track the usage by user or user group report Easy to analyze the device utilization by device report Save time and manpower on calculation of charging amount based on project code report 3rd Application Integration Integration with SharePoint, Hummingbird, SAP, WorkSite, and DocuShare, etc Support online authentication with backend system Support access right which is defined in backend system User can select folder or subfolder as scanning destination Support document index field defined in backend system Simplify the scan and upload process through scanning connector No PC as scanning client is required Less IT administration work as no separate user account and access right maintenance

29 AMDPv3 Infrastructure Design
Centralized Model Distributed Model

30 AMDPv3 Deployment – Centralized Model
LAN LAN MFD / Printers Print client Functions & Features AMDP server including Authentication server, Follow-you print server, Log server Suitable for single site deployment Low investment cost and easy to deployment Recommend to handle less than 50 users and 10 devices

31 AMDPv3 Deployment – Distributed Model
Shenzhen Site Printers AMDP authentication server Print Client Log Hong Kong Site Follow-you print server Follow-you print server Printers Authentication WAN LINK Log AMDP authentication server Print Client Functions & Features Master Log server Shanghai Site Follow-you print server Log AMDP authentication server Print Client Suitable for multiple sites deployment through WAN connection Multiple server’s deployment for load sharing Design is capable to handle more than 1000 users and 10 0 devices Printers

32 © 2010 Fuji Xerox Co., Ltd. All rights reserved.


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