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Advanced AP Processing

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1 Advanced AP Processing

2 Advanced AP Processing
Course Objectives Describe new SAP Accounts Payable terms (pg 4-10) Give an overview of the AP process and invoice processing (pg 11-30) You will be introduced to the following processes: Parking vendor invoices/credit memos F-63/F-66 (pg 31-35) Releasing Blocked Documents MRBR (pg 36) Invoice processing F-30/F-44 (pg 37-40) Good receipt/invoice receipt account maintenance MR11 (pg 41) Cancel invoice documents MR8M (pg 42-43) Document processing FB08/FBRA/FB02 (pg 44-47) Payment processing F110/F-58 (pg 48-52) Check processing FCH1/FCH2/FCH8/FCH7/FCHN (pg 53-57) Advanced AP Processing

3 Accounts Payable Transaction Processing
Course Overview Accounts Payable Transaction Processing Overview Park vendor invoices/ credit memos Invoice processing Goods receipt/invoice receipt account maintenance Cancel invoice documents Document processing Payment processing Check processing Advanced AP Processing

4 Advanced AP Processing
New Terms Vendor Master Record – contains information needed to service a vendor account and is divided into general, company code, and purchasing organization data. Park a document – You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks. Parked documents can be completed, checked, and then posted at a later date. When documents are parked, data is not updated. Save (Park) as completed – After entering the document you can Save as completed. SAP will make sure all of the appropriate fields are filled in and that the document can be posted but the document will still be parked. The difference between Parking only and Save as complete is Save as complete will hit funds management (only posting will update the G/L). Advanced AP Processing

5 Advanced AP Processing
New Terms Header - Contains data that applies to the whole document such as vendor, document date, document type, document number, company code, and posting date. Line Item - Contains the individual entries or postings (either debit or credit) made to each account. It includes an amount, an account number, the assignment to debits or credits and additional information depending on the transaction to be posted. Posting Key - A two-digit numeric key that determines the way line items are posted. This key determines several factors including the: Account type Type of posting (debit or credit) Advanced AP Processing

6 Advanced AP Processing
New Terms Purchase Order - a request from the purchasing organization to a vendor to provide a specified quantity of goods or services within a specified time. It provides the vendor with a reference document to link to the shipping (goods receipt) and invoicing (invoice verification) processes. Blanket Purchase Order - This type of purchase order does NOT require a goods receipt/service entry sheet against it. It is normally issued for a specified value to be used against incoming invoices for a period of time. Invoices processed against a blanket purchase order will require a signature from the department to authorize payment. Advanced AP Processing

7 Advanced AP Processing
New Terms Goods Receipt - a document that acknowledges the receipt of a material from a supplier. It is another of three documents in the three-way match that must be recognized in order for a vendor to be paid (along with purchase order and vendor’s invoice). Service Entry Sheet - a document that acknowledges the receipt of a service from a supplier. It is another of three documents in the three-way match that must be recognized in order for a vendor to be paid (along with purchase order and vendor’s invoice). Advanced AP Processing

8 Advanced AP Processing
New Terms Invoice - A document (bill) prepared by the seller for services or to inform the buyer of the charge for product purchased and shipped by the seller. It includes content, price and quantity of goods. Invoice Verification (3-way Match) - Invoice verification is the entry and checking of incoming vendor invoices. Vendor invoices are compared with the purchase order and the goods receipt, and are checked for content, price, and quantity. Advanced AP Processing

9 Advanced AP Processing
New Terms Open Items - Incomplete transactions, such as a vendor invoice which has not been paid. In order for an open item transaction to be considered complete, the transaction must have been cleared. Clearing - A procedure where open items in an account are marked cleared. Most open items will be cleared through payment processing. The balance of open items can be matched manually and cleared. Open items can be cleared if debits and credits balance to zero. Advanced AP Processing

10 Advanced AP Processing
New Terms GR/IR Clearing Account - The GR/IR account is a general ledger account that includes postings for goods received but not yet invoiced, and also postings for goods invoiced but not yet received. Advanced AP Processing

11 Advanced AP Processing
AP Process Changes: The Vendor master will be centrally maintained by the auditors office. Employee advances and reimbursements will default to HR address. Documents will be Parked as complete for non PO processed invoices and posted but blocked for payment for PO processed invoices regardless of where entered. Invoices will be entered at source and parked as complete or posted with a payment block until the Accounts Payable auditors review for completeness, correctness, and posts or releases payment block to allow payment to be made. Advanced AP Processing

12 Components of FI & CO The “Top” book of financial records Ledger
Manages vendor invoices Manages responsibility accounting The “Top” book of financial records Manages customer billing Manages fixed assets and depreciation Accounts Receivable FI Controlling Payable Asset Accounting CO General Ledger Advanced AP Processing

13 What Goes Where HR/Materials Other Financial Modules
Management Modules Other Financial Modules FI Module ACCOUNTS RECEIVABLE PAYABLE ASSETS FUNDS MANAGEMENT PAYROLL CONTROLLING PURCHASING GRANTS MANAGEMENT INVENTORY MANAGEMENT FI: FI represents the Financial General Ledger, Accounts Payable & Accounts Receivable sub-modules. It is primarily used for external financial statement reporting, vendor payments & credit/collection, & receivables management activities. CO: CO represents the Controlling module. It is used for internal management reporting and planning. This module consists of primary cost elements (accounts); secondary cost elements (used to allocate costs); cost centers; internal orders (including Plant Maintenance orders); projects & WBS elements (work breakdown structure) elements (from Project SAP module); profit centers & profitability analysis. Profit centers are updated from cost centers, internal orders, plant maintenance orders, and WBS elements. Revenues from FI are posted directly to profit centers. Profit centers can be grouped to facilitate reporting requirements. Profit centers will be used for business unit profit & loss reporting. Primary cost elements: These elements in CO correspond to the expense accounts in FI. Secondary cost elements: These elements are unique to CO and are used to transfer costs among cost objects (internal orders, cost centers, Plant Maintenance orders, WBS elements, etc.). Cost centers and internal orders can be grouped to facilitate reporting requirements and planning. Costs can be transferred from cost centers to WBS elements, and other cost centers via distributions or assessments (using percentage splits, fixed amounts, statistical posting [such as meters read, etc.) Distributions move costs from one cost element to the same cost element in another cost objective. Assessments move cost from one cost objective to another cost objective using secondary cost element. Advanced AP Processing

14 Advanced AP Processing
What is Master Data? G/L Accounts Customer Master Vendor Master Bank Master Asset Master Cost Centers Internal Orders Master Records 2000 1999 1998 Is shared across functional areas A “Template” for transactional data Master Data records remain in the central database over an extended period of time to be shared across modules and to eliminate data redundancy. You need to create master data before transactions can be performed because it is the basis for all SAP R/3 transactions and every SAP R/3 transaction directly and indirectly uses one or several parts of a master record. Core source of information Common data basis for... Accounting Materials Management Sales and Distribution Centralized and application specific maintenance Different views for organization-specific data Provides default data for transactions used by all modules within SAP R/3 Advanced AP Processing

15 Advanced AP Processing
Vendor Master Record General data Company code data Purchasing org. data Vendor Name Vendor Address Accounting info. Payment terms Purchasing data Advanced AP Processing

16 Advanced AP Processing
Vendor Master Record -G/L reconciliation account -Withholding tax -Reference data -Default data for tax reports Vendor Contact Info Vendor Master Record Accounting Info Record invoices Manage payables Create purchase orders Manage purchase orders Vendor Address Accounting/Purchasing Process Advanced AP Processing

17 Accounts Payable Cycle (Invoices processed against a PO)
1. Obtain Goods/Services. 2. Enter Invoice Document referencing the PO. 10. Payment generated. 9. Invoice is released and available for payment. 3. 3-way match (invoice verification). Match Fails Successful Match 8. Audit reviews the listing of blocked documents. 4. Document is parked. (Control Point) 7. Post the invoice document with a payment block to AP Audit for review. 5. Parked documents are reviewed with assistance of buyer and requisitioner. (Control Point) 6. Corrections are made to the invoice document or to the purchase order. Advanced AP Processing

18 Accounts Payable - Business Process Overview
The Accounts Payable (A/P) application component records and manages accounting data for all vendors. It is tightly integrated with the procurement, delivery and processing of vendor invoices. For PO based billing, the transaction flow of a vendor relationship starts with the purchase requisition and purchase order, followed by goods receipt and subsequent invoice receipt, and ends with the payment of the vendor invoice. Advanced AP Processing

19 Invoice Verification process occurs within MIRO.
Process Flow - Invoice Verification Purchase Order Goods Receipt Invoice Receipt ? Purchase Order Invoice Receipt (IR) Goods Receipt (GR) 3-way match: Purchase order Goods receipt/ Service Entry Sheet Invoice Payment Accounts Payable (Control Point) Invoice Verification process occurs within MIRO. Advanced AP Processing

20 Invoice Payment: 2-Way Match (For Blanket Purchase Orders)
Invoice Receipt ? Purchase Order Invoice Receipt (IR) 2-way Match PAYMENT Accounts Payable Purchasing Group Note: All 2-way match invoices require a physical signature on them prior to payment being made. Advanced AP Processing

21 Accounts Payable - Business Process Overview
When the invoice is entered against a vendor sub-ledger account, it has a corresponding impact in the general ledger. It is also matched against both the purchase order and the goods receipt to confirm the quantity and value. If the invoice is incorrect, it is parked pending resolution of problem. If it matches the expected quantity and amount, it is posted with payment block pending AP Audit review. Advanced AP Processing

22 Accounts Payable - Business Process Overview
Balance lists, journals, balance audit trails, and other internal evaluations are available for documenting transactions in A/P. Business transactions include entries such as general ledger journals, customer invoices, and vendor payments. In A/P, the emphasis is on vendor transactions. Each transaction will create a document with a unique number and will provide a complete audit trail. Advanced AP Processing

23 Accounts Payable - Business Process Overview
Definitions A document generally consists of a document header and at least two line items. While a document may have multiple line items, it must have a balanced entry. The document header contains data that identifies a document and applies to the entire document. For example, vendor, document date, document type, document number, company code, posting date, period, etc. Advanced AP Processing

24 Accounts Payable - Business Process Overview
Definitions The line items generally include an amount, an account number, credit or debit assignment, and additional details specific to the transaction being posted. There are two types of documents: Original documents – for example, receipts, invoices, checks, bank statements. Processing documents – accounting documents, sample documents, recurring entry documents, which are primarily used to simplify document entry. Advanced AP Processing

25 Advanced AP Processing
Document Types A document type represents a key that is used to classify accounting documents and distinguishes between business transactions to be posted. The document type is entered in the document header and applies to the whole document. (Customer View) Advanced AP Processing

26 Advanced AP Processing
Document Types Accounts Payable Definitions Document types help manage accounting documents and are located on the header portion of every document. The document type is used to distinguish between different business transactions and to control document number assignment. Some transactions will automatically default to a document type. For other transactions, you will be required to enter a document type. Advanced AP Processing

27 AP/AR Document Types/Ranges
Description Doc Type Start Doc # Range End Doc # Range Asset posting AA Customer document reversal DA Customer credit memo DG Customer invoice DR Vendor document reversal KA Vendor credit memo KG Vendor invoice KR Vendor payment (Payment through F-58) KZ Invoice - gross RE Goods receipt WE Recurring Customer Invoice ZI Recurring Vendor Invoice ZL Payment Posting ZP Advanced AP Processing

28 Vendor Invoice Information
You will enter some invoice data, while other information is copied from the purchase order, purchase order history, and tax configuration. Acme Brick 39 Second St. Fort Worth, TX 76102 ABC Corporation Invoice # 9567 672 Lancaster Ave. Dallas, TX /03/04 Concerning your purchase order of 04/06/04, we delivered the following goods: VGE-raw 1 10,000 pcs. $ 2,500 VGE-sem lbs. $ 1,500 _________ $ 4,000 plus 8.75% TAX $ $ 4,560_ _ Payable within a period of 20 days from date of invoice. 2% cash discount for payment within 10 days. Account no Nord Lb (code ). AW Vendor Reference (Invoice Number) Document date Purchase order Amount per item Invoice items Material Tax amount Quantities Invoiced amount Unit of measure Tax rate Terms of payment Bank data Advanced AP Processing

29 Advanced AP Processing
Invoice Processing When invoices have been received from a vendor referencing a Purchase Order number, those invoices are to be entered against that Purchase Order. A 3-way match between the Purchase Order values and quantities and the Goods Receipt quantities is made with the invoice quantities/values. Advanced AP Processing

30 Invoice Processing (cont)
Documents are to be completed (posted) within a reasonable time frame to ensure that the vendor account activity is accurately maintained. When credit memos are received referencing a Purchase Order, the same 3-way-match procedure is followed. However the match is between the Purchase Order and the quantities/values invoiced to date with those on the credit Memo. Advanced AP Processing

31 Process to Park & Post Park as Complete for review and FM posting
Complete parked document Control Point Post parked documents (individually or in mass) to make available for payment processing and hit the GL Accounting personnel Park incomplete invoice/credit memo Accounts Payable Manager or Auditor Accounting personnel Advanced AP Processing

32 Advanced AP Processing
Document Parking You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks. Parked documents can be completed, checked, and then posted at a later date. Parked documents receive a document number. When documents are parked, data is not updated. Advanced AP Processing

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Document Parking (cont.) You can display parked documents in the document journal or in the line item display. Data in parked documents is deleted when posted. When documents are posted to an account, the system automatically updates the account balance. Advanced AP Processing

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Document Parking (cont.) Save (Park) as completed – After entering the document you can Save as completed. SAP will make sure all of the appropriate fields are filled in and that the document can be posted but the document will still be parked. The difference between Parking only and Save as complete is Save as complete will hit funds management (only posting will update the G/L). Only when the parked document is posted will a financial document be created. Audit will review and post documents making the document available for payment. Advanced AP Processing

35 Advanced AP Processing
Document Parking (F-63/F-66) F-63 and F-66 will only be used to process invoices for assets not purchased on a purchase order. Transaction F-63 is used to park or save as complete a Vendor Invoice. F-66 is used to park or save as complete a Vendor Credit Memo. Advanced AP Processing

36 Releasing Blocked Documents (MRBR)
Vendor Document OK Review Release for payment Approval All invoices that meet the 3-way-match are automatically blocked for payment when posting is complete. The entry clerk manually blocks all credit memos. This is done so that Audit can review documents prior to payment to vendors. Audit will review and either release or request corrections of the documents so that invoices for each vendor are accurately maintained. Advanced AP Processing

37 Advanced AP Processing
Document Posting Posting creates a document and saves the data. Before saving the data, the SAP System performs consistency checks. If an error occurs, the data is not saved, but displayed for correction. To post a document, the debits and credits must balance to zero. This updates the account balances. Open items are incomplete transactions. In order for an open item transaction to be considered complete, the transaction must have been cleared. A transaction is considered cleared when an offset value is posted to an item or group of items, so that the resulting balance of the items is zero. Advanced AP Processing

38 Advanced AP Processing
Posting an Invoice Invoice (relating to purchase order) When an invoice is posted, an accounting document is created. Appropriate transactions are posted to the general ledger. Post A B XX XX Material Master Record Moving average price Value Purch. order history Goods receipts Invoices Doc. No xxx Vendor GR/IR The material master record and purchase order history are updated when the invoice is posted. Advanced AP Processing

39 Post and Clear Vendor Account (F-30)
Most open items will be cleared through payment processing. The balance of open items can be matched manually and cleared. F-30 allows you to select two or more accounts, then select debit and credit amounts across these accounts for clearing against each other. Activate or deactivate line items. Total balance should be zero. Advanced AP Processing

40 Clear Vendor Account (F-44)
F-44 differs from posting with clearing in that you can only clear open items from one account and you do not need to enter a document header. Activate or deactivate line items. Total balance should be zero. Advanced AP Processing

41 GR/IR Clearing Account
Transaction MR11 is used to review and maintain variances in the GR/IR (Goods Receipt/Invoice Receipt) clearing account in order to keep balances in the account at a reasonable level. You select items and then post to make an offsetting entry to clear that GR/IR account. Advanced AP Processing

42 Cancel LIV Invoice Document (MR8M)
Invoice documents in Invoice Verification are either invoices or credit memos. These documents can be cancelled using MR8M. For invoice cancellation, the system automatically creates a credit memo. For credit memo cancellation, the system automatically creates an invoice. Advanced AP Processing

43 Cancel LIV Invoice Document (cont)
An invoice document can only be cancelled if: It was posted in Logistics Invoice Verification. It has not already been cancelled. It is not a cancellation document for another document. To do a cancellation of a LIV document, you need to have reviewed the document and the related Purchase Order to determine that canceling is the correct action to take in the situation. Advanced AP Processing

44 Reverse a Document (FB08)
Credit Debit You can reverse an incorrect document that has been entered. Transaction FB08 is used to restore items that were cleared that should not have been. It also effects a change in the related accounts. When a document is reversed the system automatically generates reversing entries for each item that is posted incorrectly. Advanced AP Processing

45 Reverse a Document (FB08)
Credit Debit To reverse a document : It must contain no cleared items It must contain only vendor, customer, or G/L line items It must contain only valid values, such as business areas, cost centers, and tax codes Advanced AP Processing

46 Reset Cleared Items (FBRA)
You can reset cleared items that should not have been cleared. This process can be used to reset credit memos that were incorrectly cleared against an invoice. When resetting clearing postings, the clearing data is removed from the line items and any reversal data is removed from the document header. Payment history and credit limit will be corrected when needed after resetting cleared items. Advanced AP Processing

47 Advanced AP Processing
Change Document (FB02) FB02 allows you to adjust changeable fields in a posted AP or AR document. Click the withholding tax button to change withholding tax data at the document level. Advanced AP Processing

48 Payment Processing (F110) Information used by the Payment Program
Vendor master record Invoice document Online parameters General data Name Address Control Vendor number Payment terms Payment method Payment block Dollar Amount Payment Method Supplement Payment due Selected Vendors to be paid Selected company codes Next payment date Advanced AP Processing

49 Payment Processing (cont) Payment Proposal Outputs
Proposal data Edit process Proposal list Exceptions list Proposal log Advanced AP Processing

50 Payment Processing (cont)
1 Enter the payment program on-line parameters: Who is to be paid? When? Run date, run ID, payment method, posting date, company, vendor accounts, next posting date, must be entered 2 Schedule Payment Proposal run: Proposes items that are ready for payment and allows optional edit to change or block payment proposals Schedule Payment run to update FI: Generates payment for proposed items 3 Schedule Print run: Payment media is produced and sent to vendor 4 Advanced AP Processing

51 Automatic Payment Run Program F110
Payment Processing (cont) Vendor Master Basic parameters Online parameters Invoice Doc. Automatic Payment Run Program F110 Proposal Run Edit Proposal Payment Run Print Run Payment summary Payment advice Bank transfer Advanced AP Processing Check

52 Post Payments with Printout (F-58)
F-58 allows you to print checks without running the payment program or the print program. You can post the payment and print the associated check. This may be used to print checks outside the normal payment run. Use only the standard tab. Select invoices for payment by double-clicking on the document line or use activate / deactivate buttons. “Not assigned” amount should equal zero before posting. Advanced AP Processing

53 Advanced AP Processing
Check Info Aside from basic check information, the system also provides the following: Check recipient Check issuer Link to accompanying documents Link to the payment document Advanced AP Processing

54 Display Check Information (FCH1)
FCH1 is used to display check information including check recipient, check issuer, payment documents and any accompanying documents. Click the Payment document button to view the payment document (FB03). Click the Accompanying docs button to view associated invoice and payment document (FBL1N). Click the Check recipient button to view vendor name, city and state. Advanced AP Processing

55 Display Check Information Via Payment Doc (FCH2)
FCH2 is used to display check information by entering the payment document number. Click the Payment document button to view the payment document (FB03). Click the Accompanying docs button to view associated invoice and payment document (FBL1N). Click the Check recipient button to view vendor name, city and state. Advanced AP Processing

56 Reverse/Cancel/ Reprint Check
If the check is: Reverse/Cancel Check Payment Incorrect FCH8 Damaged(issued) Lost or stolen Void & Reprint Check FCH7 Advanced AP Processing

57 Display Check Register (FCHN)
FCHN gives a complete overview of check information. Double-click on a line to see more information. Advanced AP Processing

58 Process Triggers and Outputs
Park incoming invoices (F-63)  Invoice is received with complete information and entered into SAP. Parked invoice save as complete Park incoming credit memos (F-66)  A credit memo from vendor for overcharge or damaged goods are received and entered. Parked credit memo save as complete Post parked documents (FBV0) Desire to post a parked document. Document posted Process blocked invoices (MRBR) Invoices have been blocked in Logistics Invoice Verification and need to be released to enable payment. Invoice items are released for payment Post/clear debits and credits across multiple vendor accounts (F-30) You wish to select a group of two or more accounts and select debit and credit amounts across these accounts for clearing against each other. Entries are cleared across multiple vendor accounts Clear items within one vendor account (F-44) You wish to select debit and credit amounts for clearing against each other within a single account. Entries are cleared within a single account Advanced AP Processing

59 Process Triggers and Outputs
Maintain GR/IR clearing account (MR11/MR11SHOW) Need to reconcile items in the GR/IR account. Reconciled items in the GR/IR account. Cancel LIV Invoice Document (MR8M) An incorrect posted document needs to be canceled to enable the correct document to be posted against the Purchase Order items. Canceled invoice document Reset cleared items (FBRA) You wish to reset cleared items that should not have been cleared. When resetting clearing postings, the clearing data is removed from the line items and any reversal data is removed from the document header. Reverse a document (FB08) You wish to reverse an incorrect document that has been entered. Document is reversed. Advanced AP Processing

60 Process Triggers and Outputs
Mass Reversal of Documents (F.80) Need to reverse several documents. Selected documents are reversed. Make changes to an accounts payable document (FB02) Need to change fields in an accounts payable document. Changed fields. Process manual payments with printout (F-58) Need to print a check without running the payment program. Printed check. Perform payment processing (F110) Vendor payments need to be made. Checks generated. Edit/display payment proposals (FBZ0) Need to display/edit a payment proposal. Edited payment proposal. Display payment runs (FBZ8) Need to display a payment run. Displayed payment run. Advanced AP Processing

61 Process Triggers and Outputs
Display/change check information (FCH1/ FCH6) Need to display or change check information. Displayed or changed check information. Display check payment documents (FCH2) Need to display check information for a specific payment document. Displayed check payment documents. Reprint checks (FCH7) A check is missing or is rendered unusable. Reprinted check. Void Issue Check (FCH9) Need to void checks after they have been printed. Voided checks. Reverse check payments (FCH8) Need to void a check and cancel the payment document for that check. Voided check and canceled payment document. Advanced AP Processing

62 Process Triggers and Outputs
Delete payment run check information (FCHD) Need to delete the check information for a payment print run that failed before completion. Deleted check information. Display a complete check register (FCHN) Need to display complete check register. Check listing. Delete manual/voided checks (FCHF/ FCHE) Need to delete the void information stored for checks voided by mistake. Deleted void information. Creating/deleting extract files (FCHX/ FCHG) Need for list that can then be used to check for errors in incoming checks for payment. Extracted checklist. Advanced AP Processing

63 Advanced AP Processing
Summary You should now be able to: Describe new SAP Accounts Payable terms Give an overview of the AP process and invoice processing Describe the following processes: Parking vendor invoices/credit memos Releasing Blocked Documents Invoice processing Good receipt/invoice receipt account maintenance Cancel invoice documents Document processing Payment processing Check processing Advanced AP Processing

64 Accessing Training Materials
All TITAN training materials for Phase II are stored on the Tarrant County website This website is accessed through your Internet Explorer from any computer that has internet access; you do not have to be on the Tarrant County network. The URL for direct link to the Training Materials website is: Set up this website as a favorite in your web browser for quick future access Enter the URL above in the address field in your browser When you reach the website, go to Favorites>Add to Favorites in the Browser menu A pop-up window will be displayed with a default name for the site. Click OK. To access this site in the future, just click on the Favorites item in the menu and highlight the name for the website. You will go directly to the website. Advanced AP Processing

65 Accessing Training Materials (cont’d)
Review the instruction page to see how to use the website Click on the Courseware link at the top of the Instruction page A Listing of Courses will be displayed Click on the Course Title to see a general description of the content of the course or Click on one of the buttons beside the Course Title to go directly to either the Overview, Quick Reference Cards, or Tutorials These training materials will be available for your use and reference at any time Advanced AP Processing

66 Advanced AP Processing
Running Tutorials An additional learning tool is being provided with the Phase II SAP implementation -- Tutorials Tutorials are simulations of the SAP system that take you through a transaction step-by-step in a mock SAP environment. These can be viewed in two ways: As a movie that takes you through the transaction in a demonstration, or As an interactive, hands-on practice session that stops on each screen and directs you to make entries in fields or take actions per instructions provided by the wizard and in the bubbles Tutorials are provided with each course in the Finance and Purchasing training A list of the tutorials is provided at the end of each course. Go to the Training Materials website to access and run these tutorials. Detailed instructions are provided on the website Happy Tutoring!! Advanced AP Processing

67 Advanced AP Processing
Training Sandbox An SAP environment (Training Sandbox) where you can practice your skills in a real instance of SAP will be available after June 18 The sandbox can be accessed through the standard logon process discussed in Lesson 2 of the SAP Basic Navigation course The only differences are: Highlight the Training environment on the Logon pad Enter 520 in the Client field Click logon Enter the same User Id and Password you are assigned for Production Feel free to practice any of the tasks in the basic navigation course and any of the transactions included in other courses you take. Use the Quick Reference Cards to walk you through the transactions. Advanced AP Processing

68 Advanced AP Processing
Additional Help 1 Review the on-line help in SAP 2 Review your training materials and notes. 3 Ask your peers or super user for assistance. Advanced AP Processing

69 Advanced AP Processing
Tarrant County Help Problems with running tutorials? Training Mailbox – After utilizing the various methods of help on the previous page, if you still have questions or problems or If you have problems at any time with accessing SAP, printing, computer or network problems, etc. Contact the Tarrant County IT Help Desk at Advanced AP Processing

70 Advanced AP Processing
CONGRATULATIONS! You have completed the course review. Now you are ready to view the SAP Tutorials and use the Quick Reference Cards for the related transactions. Tutorials for this course include: Perform payment processing (F110) Post Outgoing Payment (F-58) Display Check Register (FCHN) Advanced AP Processing


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