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Advanced AP Processing1. 2 Course Objectives  Describe new SAP Accounts Payable terms (pg 4-10)  Give an overview of the AP process and invoice processing.

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Presentation on theme: "Advanced AP Processing1. 2 Course Objectives  Describe new SAP Accounts Payable terms (pg 4-10)  Give an overview of the AP process and invoice processing."— Presentation transcript:

1 Advanced AP Processing1

2 2 Course Objectives  Describe new SAP Accounts Payable terms (pg 4-10)  Give an overview of the AP process and invoice processing (pg 11-30)  You will be introduced to the following processes: ► Parking vendor invoices/credit memos F-63/F-66 (pg 31-35) ► Releasing Blocked Documents MRBR (pg 36) ► Invoice processing F-30/F-44 (pg 37-40) ► Good receipt/invoice receipt account maintenance MR11 (pg 41) ► Cancel invoice documents MR8M (pg 42-43) ► Document processing FB08/FBRA/FB02 (pg 44-47) ► Payment processing F110/F-58 (pg 48-52) ► Check processing FCH1/FCH2/FCH8/FCH7/FCHN (pg 53-57)

3 Advanced AP Processing3 Accounts Payable Transaction Processing Document processing Payment processing Goods receipt/invoice receipt account maintenance Overview Invoice processing Course Overview Check processing Cancel invoice documents Park vendor invoices/ credit memos

4 Advanced AP Processing4 New Terms  Vendor Master Record – contains information needed to service a vendor account and is divided into general, company code, and purchasing organization data.  Park a document – You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks. Parked documents can be completed, checked, and then posted at a later date. When documents are parked, data is not updated.  Save (Park) as completed – After entering the document you can Save as completed. SAP will make sure all of the appropriate fields are filled in and that the document can be posted but the document will still be parked. The difference between Parking only and Save as complete is Save as complete will hit funds management (only posting will update the G/L).

5 Advanced AP Processing5 New Terms  Header - Contains data that applies to the whole document such as vendor, document date, document type, document number, company code, and posting date.  Line Item - Contains the individual entries or postings (either debit or credit) made to each account. It includes an amount, an account number, the assignment to debits or credits and additional information depending on the transaction to be posted.  Posting Key - A two-digit numeric key that determines the way line items are posted. This key determines several factors including the: ► Account type ► Type of posting (debit or credit)

6 Advanced AP Processing6 New Terms  Purchase Order - a request from the purchasing organization to a vendor to provide a specified quantity of goods or services within a specified time. It provides the vendor with a reference document to link to the shipping (goods receipt) and invoicing (invoice verification) processes.  Blanket Purchase Order - This type of purchase order does NOT require a goods receipt/service entry sheet against it. It is normally issued for a specified value to be used against incoming invoices for a period of time. Invoices processed against a blanket purchase order will require a signature from the department to authorize payment.

7 Advanced AP Processing7 New Terms  Goods Receipt - a document that acknowledges the receipt of a material from a supplier. It is another of three documents in the three- way match that must be recognized in order for a vendor to be paid (along with purchase order and vendor’s invoice).  Service Entry Sheet - a document that acknowledges the receipt of a service from a supplier. It is another of three documents in the three- way match that must be recognized in order for a vendor to be paid (along with purchase order and vendor’s invoice).

8 Advanced AP Processing8 New Terms  Invoice - A document (bill) prepared by the seller for services or to inform the buyer of the charge for product purchased and shipped by the seller. It includes content, price and quantity of goods.  Invoice Verification (3-way Match) - Invoice verification is the entry and checking of incoming vendor invoices. Vendor invoices are compared with the purchase order and the goods receipt, and are checked for content, price, and quantity.

9 Advanced AP Processing9 New Terms  Open Items - Incomplete transactions, such as a vendor invoice which has not been paid. In order for an open item transaction to be considered complete, the transaction must have been cleared.  Clearing - A procedure where open items in an account are marked cleared. Most open items will be cleared through payment processing. The balance of open items can be matched manually and cleared. Open items can be cleared if debits and credits balance to zero.

10 Advanced AP Processing10 New Terms  GR/IR Clearing Account - The GR/IR account is a general ledger account that includes postings for goods received but not yet invoiced, and also postings for goods invoiced but not yet received.

11 Advanced AP Processing11 AP Process Changes:  The Vendor master will be centrally maintained by the auditors office.  Employee advances and reimbursements will default to HR address.  Documents will be Parked as complete for non PO processed invoices and posted but blocked for payment for PO processed invoices regardless of where entered.  Invoices will be entered at source and parked as complete or posted with a payment block until the Accounts Payable auditors review for completeness, correctness, and posts or releases payment block to allow payment to be made.

12 Advanced AP Processing12 Manages vendor invoices Manages responsibility accounting The “Top” book of financial records Manages customer billing Manages fixed assets and depreciation Accounts Receivable FI Controlling Accounts Payable Asset Accounting FI CO FI General LedgerFI Components of FI & CO

13 Advanced AP Processing13 FI Module Other Financial Modules HR/Materials Management Modules ACCOUNTS RECEIVABL E ACCOUNT S PAYABLE ASSETS FUNDS MANAGEMENT CONTROLLING GRANTS MANAGEMENT What Goes Where PAYROLL PURCHASING INVENTORY MANAGEMENT

14 Advanced AP Processing14 Master Records What is Master Data? G/L Accounts Customer Master Vendor Master Bank Master Asset Master Cost Centers Internal Orders  Is shared across functional areas  A “Template” for transactional data

15 Advanced AP Processing15 Company code data General data Vendor Name Vendor Address Accounting info. Payment terms Purchasing org. data Purchasing data Vendor Master Record

16 Advanced AP Processing16 Vendor Contact Info Vendor Address -G/L reconciliation account -Withholding tax -Reference data -Default data for tax reports Accounting Info Vendor Master Record - Record invoices - Manage payables - Create purchase orders - Manage purchase orders Accounting/Purchasing Process Vendor Master Record

17 Advanced AP Processing17 6. Corrections are made to the invoice document or to the purchase order. 7. Post the invoice document with a payment block to AP Audit for review. 8. Audit reviews the listing of blocked documents. 9. Invoice is released and available for payment. 10. Payment generated. 1. Obtain Goods/Services. 2. Enter Invoice Document referencing the PO way match (invoice verification). 5. Parked documents are reviewed with assistance of buyer and requisitioner. (Control Point) 4. Document is parked. Successful Match Match Fails Accounts Payable Cycle (Invoices processed against a PO)

18 Advanced AP Processing18 Process Accounts Payable  The Accounts Payable (A/P) application component records and manages accounting data for all vendors.  It is tightly integrated with the procurement, delivery and processing of vendor invoices.  For PO based billing, the transaction flow of a vendor relationship starts with the purchase requisition and purchase order, followed by goods receipt and subsequent invoice receipt, and ends with the payment of the vendor invoice. Accounts Payable - Business Process Overview

19 Advanced AP Processing19 Purchase Order Process Flow - Invoice Verification Purchase Order Invoice Receipt (IR) Goods Receipt (GR) 3-way match: Purchase order Goods receipt/ Service Entry Sheet Invoice Payment Accounts Payable Goods Receipt Invoice Receipt ? (Control Point) Invoice Verification process occurs within MIRO.

20 Advanced AP Processing20 Purchase Order Invoice Receipt (IR) 2-way Match PAYMENT Accounts Payable Purchasing Group Invoice Payment: 2-Way Match (For Blanket Purchase Orders) Purchase Order Invoice Receipt ? Note: All 2-way match invoices require a physical signature on them prior to payment being made.

21 Advanced AP Processing21 Process Accounts Payable  When the invoice is entered against a vendor sub-ledger account, it has a corresponding impact in the general ledger. It is also matched against both the purchase order and the goods receipt to confirm the quantity and value.  If the invoice is incorrect, it is parked pending resolution of problem. If it matches the expected quantity and amount, it is posted with payment block pending AP Audit review. Accounts Payable - Business Process Overview

22 Advanced AP Processing22 Process Accounts Payable  Balance lists, journals, balance audit trails, and other internal evaluations are available for documenting transactions in A/P.  Business transactions include entries such as general ledger journals, customer invoices, and vendor payments. In A/P, the emphasis is on vendor transactions. Each transaction will create a document with a unique number and will provide a complete audit trail. Accounts Payable - Business Process Overview

23 Advanced AP Processing23 Definitions Accounts Payable  A document generally consists of a document header and at least two line items. While a document may have multiple line items, it must have a balanced entry.  The document header contains data that identifies a document and applies to the entire document. For example, vendor, document date, document type, document number, company code, posting date, period, etc. Accounts Payable - Business Process Overview

24 Advanced AP Processing24 Definitions Accounts Payable  The line items generally include an amount, an account number, credit or debit assignment, and additional details specific to the transaction being posted.  There are two types of documents: Original documents – for example, receipts, invoices, checks, bank statements. Processing documents – accounting documents, sample documents, recurring entry documents, which are primarily used to simplify document entry. Accounts Payable - Business Process Overview

25 Advanced AP Processing25 Document Types A document type represents a key that is used to classify accounting documents and distinguishes between business transactions to be posted. The document type is entered in the document header and applies to the whole document. (Customer View)

26 Advanced AP Processing26 Definitions Accounts Payable  Document types help manage accounting documents and are located on the header portion of every document.  The document type is used to distinguish between different business transactions and to control document number assignment.  Some transactions will automatically default to a document type. For other transactions, you will be required to enter a document type. Document Types

27 Advanced AP Processing27 AP/AR Document Types/Ranges DescriptionDoc Type Start Doc # Range End Doc # Range Asset postingAA Customer document reversalDA Customer credit memoDG Customer invoiceDR Vendor document reversalKA Vendor credit memoKG Vendor invoiceKR Vendor payment (Payment through F-58) KZ Invoice - grossRE Goods receiptWE Recurring Customer InvoiceZI Recurring Vendor InvoiceZL Payment PostingZP

28 Advanced AP Processing28 Acme Brick 39 Second St. Fort Worth, TX ABC CorporationInvoice # Lancaster Ave. Dallas, TX /03/04 Concerning your purchase order of 04/06/04, we delivered the following goods: VGE-raw 110,000 pcs.$ 2,500 VGE-sem lbs.$ 1,500 _________ $ 4,000 plus 8.75% TAX $ 560 _________ $ 4,560_ _ Payable within a period of 20 days from date of invoice. 2% cash discount for payment within 10 days. Account no Nord Lb (code ). Acme Brick 39 Second St. Fort Worth, TX ABC CorporationInvoice # Lancaster Ave. Dallas, TX /03/04 Concerning your purchase order of 04/06/04, we delivered the following goods: VGE-raw 110,000 pcs.$ 2,500 VGE-sem lbs.$ 1,500 _________ $ 4,000 plus 8.75% TAX $ 560 _________ $ 4,560_ _ Payable within a period of 20 days from date of invoice. 2% cash discount for payment within 10 days. Account no Nord Lb (code ). AWAW Purchase order Invoice items MaterialMaterial Unit of measure Terms of payment Amount per item Tax amount Invoiced amount Tax rate Bank data VendorVendor You will enter some invoice data, while other information is copied from the purchase order, purchase order history, and tax configuration. QuantitiesQuantities Document date Reference (Invoice Number) Vendor Invoice Information

29 Advanced AP Processing29  When invoices have been received from a vendor referencing a Purchase Order number, those invoices are to be entered against that Purchase Order.  A 3-way match between the Purchase Order values and quantities and the Goods Receipt quantities is made with the invoice quantities/values. Invoice Processing

30 Advanced AP Processing30  Documents are to be completed (posted) within a reasonable time frame to ensure that the vendor account activity is accurately maintained.  When credit memos are received referencing a Purchase Order, the same 3-way-match procedure is followed. However the match is between the Purchase Order and the quantities/values invoiced to date with those on the credit Memo. Invoice Processing (cont)

31 Advanced AP Processing31 Park incomplete invoice/credit memo Complete parked document Post parked documents (individually or in mass) to make available for payment processing and hit the GL Accounting personnel Accounts Payable Manager or Auditor Process to Park & Post Park as Complete for review and FM posting Control Point

32 Advanced AP Processing32 Document Parking  You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks.  Parked documents can be completed, checked, and then posted at a later date. Parked documents receive a document number. When documents are parked, data is not updated.

33 Advanced AP Processing33 Document Parking (cont.)  You can display parked documents in the document journal or in the line item display.  Data in parked documents is deleted when posted. When documents are posted to an account, the system automatically updates the account balance.

34 Advanced AP Processing34 Document Parking (cont.)  Save (Park) as completed – After entering the document you can Save as completed. SAP will make sure all of the appropriate fields are filled in and that the document can be posted but the document will still be parked.  The difference between Parking only and Save as complete is Save as complete will hit funds management (only posting will update the G/L).  Only when the parked document is posted will a financial document be created. Audit will review and post documents making the document available for payment.

35 Advanced AP Processing35 Document Parking (F-63/F-66)  Transaction F-63 is used to park or save as complete a Vendor Invoice.  F-66 is used to park or save as complete a Vendor Credit Memo. F-63 and F-66 will only be used to process invoices for assets not purchased on a purchase order.

36 Advanced AP Processing36 Releasing Blocked Documents (MRBR) Blocked Vendor Document Review Approval Release for payment OK  All invoices that meet the 3-way-match are automatically blocked for payment when posting is complete. The entry clerk manually blocks all credit memos.  This is done so that Audit can review documents prior to payment to vendors.  Audit will review and either release or request corrections of the documents so that invoices for each vendor are accurately maintained.

37 Advanced AP Processing37 Document Posting  Posting creates a document and saves the data. Before saving the data, the SAP System performs consistency checks. If an error occurs, the data is not saved, but displayed for correction.  To post a document, the debits and credits must balance to zero. This updates the account balances.  Open items are incomplete transactions.  In order for an open item transaction to be considered complete, the transaction must have been cleared. A transaction is considered cleared when an offset value is posted to an item or group of items, so that the resulting balance of the items is zero.

38 Advanced AP Processing38 Invoice (relating to purchase order) Post A XX B Purch. order history Goods receipts Invoices Doc. No xxx Vendor GR/IR100 + When an invoice is posted, an accounting document is created. Appropriate transactions are posted to the general ledger. The material master record and purchase order history are updated when the invoice is posted. Material Master Record Moving average price Value Posting an Invoice

39 Advanced AP Processing39 Activate or deactivate line items. Total balance should be zero. F-30 allows you to select two or more accounts, then select debit and credit amounts across these accounts for clearing against each other. Most open items will be cleared through payment processing. The balance of open items can be matched manually and cleared. Post and Clear Vendor Account (F-30)

40 Advanced AP Processing40 Activate or deactivate line items. Total balance should be zero. F-44 differs from posting with clearing in that you can only clear open items from one account and you do not need to enter a document header. Clear Vendor Account (F-44)

41 Advanced AP Processing41 MR11  Transaction MR11 is used to review and maintain variances in the GR/IR (Goods Receipt/Invoice Receipt) clearing account in order to keep balances in the account at a reasonable level.  You select items and then post to make an offsetting entry to clear that GR/IR account. GR/IR Clearing Account

42 Advanced AP Processing42 MR8M  Invoice documents in Invoice Verification are either invoices or credit memos. These documents can be cancelled using MR8M.  For invoice cancellation, the system automatically creates a credit memo.  For credit memo cancellation, the system automatically creates an invoice. Cancel LIV Invoice Document (MR8M )

43 Advanced AP Processing43  An invoice document can only be cancelled if: ► It was posted in Logistics Invoice Verification. ► It has not already been cancelled. ► It is not a cancellation document for another document.  To do a cancellation of a LIV document, you need to have reviewed the document and the related Purchase Order to determine that canceling is the correct action to take in the situation. Cancel LIV Invoice Document (cont )

44 Advanced AP Processing44 FB08  You can reverse an incorrect document that has been entered. Transaction FB08 is used to restore items that were cleared that should not have been.  It also effects a change in the related accounts. When a document is reversed the system automatically generates reversing entries for each item that is posted incorrectly. Reverse a Document (FB08) Credit Debit

45 Advanced AP Processing45  To reverse a document :  It must contain no cleared items  It must contain only vendor, customer, or G/L line items  It must contain only valid values, such as business areas, cost centers, and tax codes Reverse a Document (FB08) Credit Debit

46 Advanced AP Processing46  You can reset cleared items that should not have been cleared.  This process can be used to reset credit memos that were incorrectly cleared against an invoice.  When resetting clearing postings, the clearing data is removed from the line items and any reversal data is removed from the document header.  Payment history and credit limit will be corrected when needed after resetting cleared items. Reset Cleared Items (FBRA)

47 Advanced AP Processing47 Change Document (FB02) FB02 allows you to adjust changeable fields in a posted AP or AR document. Click the withholding tax button to change withholding tax data at the document level.

48 Advanced AP Processing48 Vendor master record Invoice document Online parameters General data Name Address Control Vendor number Payment terms Payment method Payment block Dollar Amount Payment Method Supplement Payment due Selected Vendors to be paid Selected company codes Next payment date Information used by the Payment Program Payment Processing (F110)

49 Advanced AP Processing49 Edit process Proposal data Proposal list Exceptions list Proposa l log Payment Proposal Outputs Payment Processing (cont)

50 Advanced AP Processing Enter the payment program on-line parameters: Who is to be paid? When? Run date, run ID, payment method, posting date, company, vendor accounts, next posting date, must be entered Run date, run ID, payment method, posting date, company, vendor accounts, next posting date, must be entered Schedule Payment Proposal run: Proposes items that are ready for payment and allows optional edit to change or block payment proposals Proposes items that are ready for payment and allows optional edit to change or block payment proposals Schedule Payment run to update FI: Generates payment for proposed items Generates payment for proposed items Schedule Print run: Payment media is produced and sent to vendor Payment media is produced and sent to vendor Payment Processing (cont)

51 Advanced AP Processing51 Online parameters Edit Proposal Payment advice Payment summary Basic parameters Bank transfer Proposal Run Payment Run Print Run Check VendorMaster InvoiceDoc. Automatic Payment Run Program F110 Payment Processing (cont)

52 Advanced AP Processing52 Post Payments with Printout (F-58) F-58 allows you to print checks without running the payment program or the print program. You can post the payment and print the associated check. This may be used to print checks outside the normal payment run. F-58 allows you to print checks without running the payment program or the print program. You can post the payment and print the associated check. This may be used to print checks outside the normal payment run. Use only the standard tab. Select invoices for payment by double- clicking on the document line or use activate / deactivate buttons. “Not assigned” amount should equal zero before posting. Select invoices for payment by double- clicking on the document line or use activate / deactivate buttons. “Not assigned” amount should equal zero before posting.

53 Advanced AP Processing53 Check Info Aside from basic check information, the system also provides the following:  Check recipient  Check issuer  Link to accompanying documents  Link to the payment document

54 Advanced AP Processing54 Click the Accompanying docs button to view associated invoice and payment document (FBL1N). FCH1 is used to display check information including check recipient, check issuer, payment documents and any accompanying documents. Click the Payment document button to view the payment document (FB03). Click the Check recipient button to view vendor name, city and state. Display Check Information (FCH1)

55 Advanced AP Processing55 Click the Accompanying docs button to view associated invoice and payment document (FBL1N). FCH2 is used to display check information by entering the payment document number. Click the Payment document button to view the payment document (FB03). Click the Check recipient button to view vendor name, city and state. Display Check Information Via Payment Doc (FCH2)

56 Advanced AP Processing56 Reverse/Cancel/ Reprint Check Damaged(issued) Lost or stolen If the check is: Incorrect Reverse/Cancel Check Payment FCH8 Void & Reprint Check FCH7

57 Advanced AP Processing57 Double-click on a line to see more information. FCHN gives a complete overview of check information. Display Check Register (FCHN)

58 Advanced AP Processing58 Process Triggers and Outputs ProcessTriggerOutput Park incoming invoices (F-63) Invoice is received with complete information and entered into SAP. Parked invoice save as complete Park incoming credit memos (F-66) A credit memo from vendor for overcharge or damaged goods are received and entered. Parked credit memo save as complete Post parked documents (FBV0) Desire to post a parked document.Document posted Process blocked invoices (MRBR) Invoices have been blocked in Logistics Invoice Verification and need to be released to enable payment. Invoice items are released for payment Post/clear debits and credits across multiple vendor accounts (F-30) You wish to select a group of two or more accounts and select debit and credit amounts across these accounts for clearing against each other. Entries are cleared across multiple vendor accounts Clear items within one vendor account (F-44) You wish to select debit and credit amounts for clearing against each other within a single account. Entries are cleared within a single account

59 Advanced AP Processing59 Process Triggers and Outputs ProcessTriggerOutput Maintain GR/IR clearing account (MR11/MR11SHOW) Need to reconcile items in the GR/IR account. Reconciled items in the GR/IR account. Cancel LIV Invoice Document (MR8M) An incorrect posted document needs to be canceled to enable the correct document to be posted against the Purchase Order items. Canceled invoice document Reset cleared items (FBRA) You wish to reset cleared items that should not have been cleared. When resetting clearing postings, the clearing data is removed from the line items and any reversal data is removed from the document header. Reverse a document (FB08) You wish to reverse an incorrect document that has been entered. Document is reversed.

60 Advanced AP Processing60 Process Triggers and Outputs ProcessTriggerOutput Mass Reversal of Documents (F.80) Need to reverse several documents.Selected documents are reversed. Make changes to an accounts payable document (FB02) Need to change fields in an accounts payable document. Changed fields. Process manual payments with printout (F-58) Need Need to print a check without running the payment program. Printed check. Perform payment processing (F110) Vendor payments need to be made.Checks generated. Edit/display payment proposals (FBZ0) Need to display/edit a payment proposal. Edited payment proposal. Display payment runs (FBZ8) Need to display a payment run.Displayed payment run.

61 Advanced AP Processing61 Process Triggers and Outputs ProcessTriggerOutput Display/change check information (FCH1/ FCH6) Need to display or change check information. Displayed or changed check information. Display check payment documents (FCH2) Need to display check information for a specific payment document. D Displayed check payment documents. Reprint checks (FCH7) A check is missing or is rendered unusable. Reprinted check. Void Issue Check (FCH9) Need to void checks after they have been printed. Voided checks. Reverse check payments (FCH8) Need to void a check and cancel the payment document for that check. Voided check and canceled payment document.

62 Advanced AP Processing62 Process Triggers and Outputs ProcessTriggerOutput Delete payment run check information (FCHD) Need to delete the check information for a payment print run that failed before completion. Deleted check information. Display a complete check register (FCHN) Need to display complete check register. Check listing. Delete manual/voided checks (FCHF/ FCHE) Need to delete the void information stored for checks voided by mistake. Deleted void information. Creating/deleting extract files (FCHX/ FCHG) Need for list that can then be used to check for errors in incoming checks for payment. Extracted checklist.

63 Advanced AP Processing63 Summary You should now be able to:  Describe new SAP Accounts Payable terms  Give an overview of the AP process and invoice processing  Describe the following processes: ► Parking vendor invoices/credit memos ► Releasing Blocked Documents ► Invoice processing ► Good receipt/invoice receipt account maintenance ► Cancel invoice documents ► Document processing ► Payment processing ► Check processing

64 Advanced AP Processing64 Accessing Training Materials  All TITAN training materials for Phase II are stored on the Tarrant County website  This website is accessed through your Internet Explorer from any computer that has internet access; you do not have to be on the Tarrant County network. The URL for direct link to the Training Materials website is:  Set up this website as a favorite in your web browser for quick future access  Enter the URL above in the address field in your browser field in your browser  When you reach the website, go to Favorites>Add to Favorites in the Favorites>Add to Favorites in the Browser menu Browser menu  A pop-up window will be displayed with a default name for the site. Click OK. a default name for the site. Click OK.  To access this site in the future, just click on the Favorites item in the menu click on the Favorites item in the menu and highlight the name for the website. and highlight the name for the website. You will go directly to the website. You will go directly to the website.

65 Advanced AP Processing65 Accessing Training Materials (cont’d)  Review the instruction page to see how to use the website  Click on the Courseware link at the top of the Instruction page  A Listing of Courses will be displayed  Click on the Course Title to see a general description of the content of the course or  Click on one of the buttons beside the Course Title to go directly to either the Overview, Quick Reference Cards, or Tutorials  These training materials will be available for your use and reference at any time

66 Advanced AP Processing66 Running Tutorials  An additional learning tool is being provided with the Phase II SAP implementation -- Tutorials  Tutorials are simulations of the SAP system that take you through a transaction step-by-step in a mock SAP environment.  These can be viewed in two ways: ► As a movie that takes you through the transaction in a demonstration, or ► As an interactive, hands-on practice session that stops on each screen and directs you to make entries in fields or take actions per instructions provided by the wizard and in the bubbles  Tutorials are provided with each course in the Finance and Purchasing training  A list of the tutorials is provided at the end of each course.  Go to the Training Materials website to access and run these tutorials. Detailed instructions are provided on the website Happy Tutoring!!

67 Advanced AP Processing67 Training Sandbox  An SAP environment (Training Sandbox) where you can practice your skills in a real instance of SAP will be available after June 18  The sandbox can be accessed through the standard logon process discussed in Lesson 2 of the SAP Basic Navigation course  The only differences are:  Highlight the Training environment on the Logon pad  Enter 520 in the Client field  Click logon  Enter the same User Id and Password you are assigned for Production Feel free to practice any of the tasks in the basic navigation course and any of the transactions included in other courses you take. Use the Quick Reference Cards to walk you through the transactions.

68 Advanced AP Processing68 Additional Help Review the on-line help in SAP Ask your peers or super user for assistance. Review your training materials and notes.

69 Advanced AP Processing69 Tarrant County Help Problems with running tutorials?  Training Mailbox –  After utilizing the various methods of help on the previous page, if you still have questions or problems or or  If you have problems at any time with accessing SAP, printing, computer or network problems, etc. Contact the Tarrant County IT Help Desk at

70 Advanced AP Processing70 CONGRATULATIONS! You have completed the course review. Now you are ready to view the SAP Tutorials and use the Quick Reference Cards for the related transactions. Tutorials for this course include: Perform payment processing (F110) Post Outgoing Payment (F-58)Post Outgoing Payment (F-58) Display Check Register (FCHN)Display Check Register (FCHN) Advanced AP Processing


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