Welcome Purpose of call Review WOCN® Society document development by committees/task forces Review new role for Society: Clinical Editor-at-Large Background
Authors & Society have an obligation to provide current & accurate info to members & adhere to best practices in publications. It is the responsibility of the author(s) to adhere to ethical & legal standards for publishing including: ethical conduct of research, avoiding conflict of interest/bias in publication, & citing references & obtaining permission for using materials from other sources to avoid plagiarism or copyright violations (APA, 2010).
Guideline for Developing WOCN Society Documents Available in the Policy & Procedure Manual (WOCN, 2012) and as a separate document in Members Only library, Other WOCN Documents Section at https://wocn.site- ym.com/?page=MyLibraryhttps://wocn.site- ym.com/?page=MyLibrary Defines types documents Provides templates & flow charts for development & review
Most common documents include: Fact sheets, white papers, position papers, evidence-based clinical practice guidelines, some manuals Key differences Focus/purpose Source of content Type of review
Focus-Purpose Goal to provide general info/education/position (i.e., fact sheets, white paper, position paper, CE) Goal to provide research/evidence- based, clinical practice guidelines & recommendations
Source of content Expert opinion Ex: Does not have sufficient research (i.e., Ostomy Best Practice ) Research/Evidence–based Ex: Developed from exhaustive systematic lit review, grades each research study & rates each level of evidence for recommendations (i.e., LEND, LEVD, LEAD, Pressure Ulcer)
Type review Peer review All documents are peer reviewed Content validation: A special type of peer review, coordinated by CCI for docs that do not have a research/evidence base (best practice) Doc undergoes multiple rounds of review by panel of experts to reach consensus on the content (See Appendix J.a, WOCN Society P & P Manual, WOCN, 2012)
Compilation of information about common practice for specific WOC topic/procedure to meet need/gap Uses research & published expert opinion Does not use a structured/extensive or “systematic review” that grades research & rates levels of evidence for recommendations Peer reviewed Ex: ABI Quick Reference Guide
Determine purpose/aim of document Determine the origin of request or need? – Members’ educational needs survey, board request, strategic plan, update existing document? Determine format: Print, web, CEC ? Type of document? Review the document guide Discuss with Dr. B if questions
Approach like writing any paper for publication Develop a content outline of the key topics What do WOC nurses need to know (i.e., gaps/needs)? Avoid duplicating existing resources/text Must know vs. nice to know If topic unfamiliar, conduct prelim lit review to determine what key areas to include
Divide up the work (topics/questions) Seek individuals with access to electronic data-bases for literature search Facility medical/physician’s library, university/college library, etc. Determine a coordinator/lead person Start search for the information: topics/questions
Whether new publication or an update, conduct a search for current literature ! Data bases: PubMed, MEDLINE, CINAHL, Cochrane Library PUbMed access free; CINAHL access with ANA membership Pay Per view-submit cost to Society JWOCN, NGCH, core texts Check WOCN guidelines & documents for relevance/consistency with topic (e.g., position papers, Scope & Standards etc.)
Use current information 5-6 years unless is the sentinel or only research available, or a classic/important historical reference Use the primary source of research studies (not taken from another source/review article) Briefly describe study: author, type/focus of study, date, sample size (N), results
Use peer-reviewed literature that is published in journals/books that are retrievable & have an author & date Avoid web pages & sites without authors or dates – Questionable sources, questionable quality/integrity of information. – Web pages change & often not retrievable – APA (2010) recommends if web page no longer retrievable, update or omit
Cite sources Conveys best practice, insures quality of information/evidence, supports answers to CE questions (need reliable/valid sources) Gives source so reader can follow up, access resources: Readers do check with authors/Society Even if paraphrase, acknowledge source: Check APA for quotes etc. Legal protection from plagiarism/self- plagiarism, copyright infringement
Citations for PowerPoint Slides Cite source within text on slides for research findings, facts, figures, statistics, unusual/new information Reference list at end of slides Need citations from current, reliable sources to substantiate answers to CE test questions Note: Test questions should derive from objectives
Note: Permissions required from copyright holder to use/adapt tables, diagrams, figures, photos, large amounts of info from an article, including some web materials Sample permission form in Society’s Document Development Guide (pg. 23, Appendix J.b). Author(s): Start early to request permissions-or can significantly delay review & publication.
Many publishers have online request sites Need specific info: full citation article (author, title, source, date; page number title of table or figure) Might be a fee to reprint/use If unable to get permission to use/reprint or is cost prohibitive, omit or determine if can incorporate into text & cite source
American Psychological Association (2010). Publication Manual of the American Psychological Association (6 th ed.). Washington, DC: Author Examples/sources APA http://owl.english.purdue.edu/owl/resource/589 /01/ http://owl.english.purdue.edu/owl/resource/589 /01/ APA Examples in WOCN Society Document Development Guide (WOCN, 2012)
Attribute sources used within the text & the final reference list In-text citations & reference list should be consistent Reference list Author, date publication/copyright, title article, source If no date, put n.d.
Journal: Complete name, issue, volume, page numbers, digital object identifier (DOI) if provided Book: Author/Editors, date, title book, # edition, location, publisher name Authors Up to 7 -cite all authors, both initials More Than seven : List first 6 with initials … then last author
Chapter in an Edited Book Ermer-Seltun, J. (2012).Lower extremity assessment. In R. A. Bryant & D.P. Nix (Eds.), Acute and Chronic Wounds, Current Management Concepts (4 th ed., pp. 169-177). St. Louis, MO: Elsevier Mosby. Organization as Author/Publisher Wound, Ostomy and Continence Nurses Society (2010). Wound, Ostomy and Continence Nursing Scope & Standards of Practice. Mt. Laurel, NJ: Author.
Personal communications ◦ Only include if highly relevant ◦ Cite only in text, place in parentheses D. Jenkins stated.........; (personal communication, January 4, 2009); (D. Jenkins, personal communication, January 4, 2009). Personal communications are not listed in the final reference list
Proceedings meetings/symposia Published, cite same as a periodical Oral/Poster Presentations Presenter (year, mo), title of poster or paper. Presented at the meeting of Organization(name), location Other unpublished materials-check APA
Online articles: author, title, date, site If go to a site & link to another page on the site—give precise URL Include digital object identifier (DOI) Use retrieval date if likely to change Ex: Purdue Writing Lab. (n.d.). Fact sheet. Retrieved November 2012, from http://owl.english.purdue.edu/writinglab/factsheet CHECK THE URL!
If there are missing pieces, include all the available information, move information into the previous space. APA source on missing pieces http://blog.apastyle.org/apastyle/2012/0 5/missing-pieces.html http://blog.apastyle.org/apastyle/2012/0 5/missing-pieces.html http://blog.apastyle.org/files/missing- pieces---apa-style-reference-table.pdf http://blog.apastyle.org/files/missing- pieces---apa-style-reference-table.pdf
Organize content for clarity-flow Introduction? Headings? Conclusion Check references (citations in text & reference list should be consistent) Document Submission Guide/Checklist: Developed for tracking/completeness of info Name group, key contact, title/type document, dates of development, suggestions for peer reviewers, expected final format, copyright disclaimer (permissions, etc.)
Responsibilities Work with committees, task forces, & Society National Office staff in document development Available for pre-planning, questions re: format, process, issues, etc. Review/edit documents prior to peer review, content validation, Board review, & final publication
Assess/Assist 6 Cs: Clarity, cohesion, coherence, composition, currency & consistency Check: Content’s accuracy, consistency with current Society materials & other literature Readability: Organization, grammar (voice), spelling, style Work with National Office staff to validate references, copyright permissions, format
Review/update Document Development Guide as needed Continue to refine the process for updating/developing/reviewing documents ◦ Are there ways to streamline? Assess process for establishing priorities for updates, archives, & development of new documents
Thanks to each of you for your contributions & efforts to develop & maintain a high caliber of resources & educational materials to support our members & the WOC specialty nursing practice Mega thanks to Chrissy and Becky!!! Questions/Comments
American Psychological Association. (2010). Publication Manual of the American Psychological Association (6 th ed.). Washington, DC: Author. Wound, Ostomy and Continence Nurses Society. (2012). Guideline for developing WOCN documents. WOCN Policy & Procedure Manual. Retrieved from http://www.wocn.org/ or https://wocn.site- ym.com/?page=MyLibrary http://www.wocn.org/ https://wocn.site- ym.com/?page=MyLibrary