1. The Total Payroll Process

2. What Happens at Colleges for Payroll Input Job Information for Automatic Payments Input Time Transactions Input Adjustment Transactions Input Leave Transactions Run Test Payrolls Schedule Payrolls

3. On Payroll Cutoff Days Swing Shift Operators Check Payroll Scheduling at 3:00 PM If not Scheduled, PPMS Consultants Call and Remind Colleges

4. If Problems Occur PPMS Analyst is Called at Any Time Day or Night They Determine Cause of Problem If at Night, They Correct and Continue Payroll Processing If Problems are not Corrected, Consolidated Payroll Cannot Run

5. What Happens at the CIS Print Advices Print Checks

6. Printing Advices and Checks All Colleges Except Clark College Use all 12 Printers Colleges Start Printing at 10:00 AM Majority Print After 5:00 PM

7. What Happens at the CIS  Print Advices  Print Checks Schedule Consolidated Reporting

8. CIS Operations Schedules Central Payroll Processing, PG901S –Creates System Wide Tapes –Creates System Wide Reports –Sends the Electronic Funds Transfer (Direct Deposits and Vendor Payments)

9. What Happens at the CIS  Print Advices  Print Checks  Schedule Consolidated Reporting Balance Consolidated Payroll

10. Balancing the Consolidated Payroll Designated CIS Personnel Assures Total Payroll Balances on all Reports Checks out Signature Plate Observes Check Signing

11. What Happens at the CIS  Print Advices  Print Checks  Schedule Consolidated Reporting  Balance Consolidated Payroll Advices Burst and Trimmed

12. Sent Through Forms Imprinter –Bursts Apart –Trims off Tractor Feed Edges –Collates Please Note the front of the Forms Imprinter

13. What Happens at the CIS  Print Advices  Print Checks  Schedule Consolidated Reporting  Balance Consolidated Payroll  Advices Burst and Trimmed Checks Signed, Burst and Trimmed

14. Sent Through Forms Imprinter –Signs –Bursts Apart –Trims off Tractor Feed Edges –Collates Please Note the Signature Plate Section on Front of Forms Imprinter

15. If Problems Occur While Balancing Payroll Research Problem Contact College Understand/Correct Problem Rerun Reports, If Needed Can’t Sign Any Checks Until Resolved

16. Advices and Checks Sent To Colleges Voided Checks are Pulled and Sent to SBCTC Bundled and Packaged by College Sent to Colleges through Courier

17. If Advices and Checks not Received by College Trace Through Courier PPMS Consultants Call Other Colleges to Find If not Found, Reprint with new Numbers Reprint Reports Reflecting new Numbers

18. Other Duties of the Balancing Team Clark College Called to OK Check Signing EFT File Confirmed with US Bank –New Automated Phone Confirmation

19. Final Notes Process is Repeated 4 times per Month 2 Additional Times in July for 2 Special Payrolls Takes about 6 Hours for Balancing, If All Goes Well