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Your Motor Fuel Excise Tax Solution. Are you tired of Motor Fuel Excise Tax Compliance software that expects your business to conform to it, rather than.

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Presentation on theme: "Your Motor Fuel Excise Tax Solution. Are you tired of Motor Fuel Excise Tax Compliance software that expects your business to conform to it, rather than."— Presentation transcript:

1 Your Motor Fuel Excise Tax Solution

2 Are you tired of Motor Fuel Excise Tax Compliance software that expects your business to conform to it, rather than it conforming to your business?

3 At IGenFuels we understand that your business is unique. So why shouldn’t your Compliance software be also? Unique

4 We believe that to the greatest extent possible, Excise Tax Compliance not require your business to conform to the software. Core Philosophy software should conform to your business,

5 Key Principles That’s why we developed IGenFuels with these 3 key principles in mind. It must be: Flexible Configurable Extensible Built using our one-of-a-kind widget technology, IGenFuels can adapt to your business today, tomorrow and in the years to come.

6 Flexibility We realize that your business is unique. You are constantly evolving to stay competitive; and just like no two companies are the same, neither is their data required to support Excise Tax Compliance and Reporting. Because of this, we’ve designed our software to adapt to the many diverse datasets and business practices throughout the industry. With IGenFuels, you can configure the software to match your current business processes for gathering, preparing and reviewing tax filing data.

7 Configurability You can build and maintain your workflows, processes, and even user forms & schedules with our user friendly graphical user interfaces (GUI’s).

8 Extensibility If you find yourself faced with a new challenge that is outside the current capabilities of the system, no problem, you have the option to add the necessary functionality on your own. Yes even your own forms and schedules!

9 Solution At IGenFuels, we understand that report generation and electronic filing are just one piece of the puzzle related to Motor Fuel Excise Tax Compliance and Reporting.

10 Pieces of the Puzzle Motor Fuel Excise Tax filing is a puzzle that consists of many pieces. You Decide Reporting / e-Filing

11 Data Acquisition Getting the needed data can be a challenge. With our data acquisition widgets you can: Pull data from multiple data sources Accounts Receivable systems Accounts Payable systems Terminal Automation Systems General Accounts Ledger In various formats Database CSV files … From different platforms Consolidate it all into a single, central repository of tax compliance &reporting information Single source for cleaned and validated data Can be used for jurisdictional compliance reporting Also other internal business process reporting Text files Excel

12 Data Preparation That’s why we provide data preparation widgets to standardize, clean, supplement, and validate your data. Standardize master data w/ our Master Data Management Module Data cleansing Fill data gaps Validate against master lists of licenses, TCNs, etc. Eliminate duplicate & non-reportable transactions such as credit n rebills Generate transactions for missing fuel movements Acquiring the data is only the first piece of the puzzle. All the data in the world will not help if it is not complete, correct and in the proper format.

13 Data Analytics Validate data to be reported Built-In Custom Cross-match data from various lines-of-business Reconcile to your General Ledger Custom Reports Ad-Hoc reporting tools Reports and trend analysis of data issues to drive process improvement. You need to be confident in your data prior to generating your excise tax reports. The risks are too great. That’s why we provide you robust tools that will allow you to:

14 Reporting / e-Filing IGenFuels will contain most of the common forms and schedules required by clients to file Motor Fuel Excise Taxes If the system does not have a needed form, you have the ability to add it yourself OR Access the IGenStore where the user community can share the forms, schedules & analytics they have created Ability to generate required electronic files in various formats EDI XML CSV Data can be fed back to source systems, ERP and Data Warehousing systems

15 You Decide With IGenFuels you decide. Using our unique Widget, Workflow and Process building blocks, you determine what you want the software to do. What else do you do as part of you tax preparation process, or better yet, what else would you like to do?

16 Functionality Widgets, Workflows & Automated Processes Widgets are the building blocks. There are widgets to: Import data Validate data Cleanse data Manipulate Data Report data Send s … Automated Processes allow multiple steps / widgets to be grouped together, linked and then run, thereby automating those steps. Can be run individually, called from within other processes.

17 Functionality Widgets, Workflows & Automated Processes (cont.) Workflow Processes allow for the linking of multiple steps and / or processes into a meaningful flow. Controls processing order Aid in documenting processes Provides an indicators of: Progress through overall flow Status of each steps Workflow processes can have 3 types: Workflow Template – Cannot be used directly. They are templates from which an instance or copy will be created to do the actual work. Workflow Instance – Created by the system from a template. They are copies of a template which the user will interact with, rather than the template directly. Standard Workflow - Standard workflows are interacted with directly.

18 Sample Monthly Motor Fuels Filing Process Acquire Term Data Clean, Prep & Validate Term Data Review / Correct Validation Errors Matching Acquire PL Data Clean, Prep & Validate PL Data Review / Correct Validation Errors Process Aaron’s Return Data ExSTARS/ PL PA / TOR Process Sally’s Return Data MI / TOR WI / TO CS Acquire FM Data Clean, Prep & Validate FM Data Review / Correct Validation Errors Acquire GL Data Prep GL Data Process MFT Return Data OK / EXP TX / SUP Reconcile to GL Archive & Cleanup

19 Recommended Data Flow Fuel Marketing Terminals Pipelines Tax Specific / Non-Jurisdiction Specific Data Cleansing; Data Validation; Matching Verification; Transaction Creation & Omission Tax; Company; & Jurisdiction Specific Selection Process Schedule Selection Process Data Feeds Working Storage (Historical) Jurisdiction Specific Data Cleansing; Data Validation; Data Prep; Transaction Creation, Omission & Summary Working Storage (WSTF) Fuel Marketing Terminals Pipelines Original Copy of Source Data (OSOR) Working Copy of Source Data (WSOR) Original SOR Data {OSOR} - Maintains source format & values as acquired. Used for reference. Working Storage of SOR Data {WSOR} - Copy of SOR data which is modified as needed. This is where all of the global, non-application specific processing is done. Those things which can be done once and apply to every subsequent application of the data. Application Specific Working Storage {WSAF} – A working storage area specifically designed for a given application of the data. A subset of the WSOR data can be copied here where processing specific to a particular application can be applied. Using our recommended data flow, you will realize efficiencies by minimizing the number of times you touch each transaction.

20 System Architecture Current System Architecture: Windows based Platform:.NET framework 4.0 Language:.NET (C#/VB.Net), Javascript, PHP5, HTML5 DBMS:SQLServer 2008 or better, SQLLite, FireBird Application: Thick Client, Browser engine for forms review. Thin Client proposed for finished product.

21 Demo Contact Dan Zeise for demo of what IGenFuels can do for

22 Philosophy We believe that to the greatest extent possible, software should conform to the customer’s business, not require their business to conform to the software. You, the customer, are why we are in business. Our #1 job is to make you happy. Flexible Configurable Extensible


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