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1 Banner Finance e~Print Training Penney Doughtie Banner Finance Trainer Revised 1/31/2013.

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Presentation on theme: "1 Banner Finance e~Print Training Penney Doughtie Banner Finance Trainer Revised 1/31/2013."— Presentation transcript:

1 1 Banner Finance e~Print Training Penney Doughtie Banner Finance Trainer Revised 1/31/2013

2 2 Introduction to Banner Finance e~Print Training I Overview: This training demonstrates how to log onto Banner Finance e~Print and explains basic navigation knowledge. Introduction to Banner Finance e~Print Training I Overview: This training demonstrates how to log onto Banner Finance e~Print and explains basic navigation knowledge. After completing this Training, the user will be able to: Log into Banner Finance e~Print Log into Banner Finance e~Print Basic Knowledge of retrieving Reports Basic Knowledge of retrieving Reports

3 3 To Request Security Access Log onto OneStop website, under the Tools Tab, in the Banner Box, Click Banner Finance Security Form. Request access as needed. If you have questions regarding this security form, please contact Penney Doughtie or Log onto OneStop website, under the Tools Tab, in the Banner Box, Click Banner Finance Security Form. Request access as needed. If you have questions regarding this security form, please contact Penney Doughtie or

4 4 Log into e~Print Go to Systems Coordination Home Page Log into e~Print Go to Systems Coordination Home Page Scroll Down to e~Print listed on the left, then click e~Print

5 5 Click on the “e~Print System” box

6 6 User ID is the Pirate ID. Password is the same as the INB password

7 Sort Banner ePrint Reports (If Banner ePrint reports are not in alphabetical order follow these steps.) Banner ePrint reports can be sorted by “Report” or “Latest Date”Banner ePrint reports can be sorted by “Report” or “Latest Date” Click the desired sort and the reports will sort by ascending or descending order.Click the desired sort and the reports will sort by ascending or descending order. 7

8 SAVE SEARCH SETTINGS PICK PAGESAVE SEARCH SETTINGS PICK PAGE Save Search Settings Pick PagesPick Pages Name the report in the “Search Name” fieldName the report in the “Search Name” field Click SaveClick Save 8

9 Retrieve Saved Searches Select the desired ePrint reportSelect the desired ePrint report Click the drop down arrow beside “Saved Searches” fieldClick the drop down arrow beside “Saved Searches” field Select desired searchSelect desired search 9

10 Create “My ePrint” (A personal directory of the most helpful ePrint reports) 10

11 11 My ePrint – Create Group My ePrint – Create Group Enter the name the group of reports in the “Group Name” field Select the most used reports from “Available reports:” list by double clicking After selecting all desired reports, click the “Save” button

12 12 My ePrint My ePrint Modify Groups

13 13 My ePrint My ePrint Reorder Groups

14 14 My ePrint My ePrint Set Default login group

15 15 My ePrint My ePrint Set Default login group

16 16 My ePrint My ePrint Reorder Search Settings

17 17 My ePrint My ePrint Set List Length

18 18 Use the Drop Down box at the bottom of the window to select the desired e~Print report. Use the “Drill” to drill down to more reports.

19 19 FGRBDSC Finance-General Ledger-Report-Budget Status This e~Print reports provides the balances for the Operating Ledger for a specific fiscal period. This e~Print reports provides the balances for the Operating Ledger for a specific fiscal period. The report is indexed by FUND and ORGN. The report is indexed by FUND and ORGN.

20 20 FGRBDSC

21 21 FGRODTA Finance-General Ledger-Report-Organization Transaction Activity This e~Print reports is a transaction listing of the Operating Ledger activity (including expenses, revenues, and budgets). This e~Print reports is a transaction listing of the Operating Ledger activity (including expenses, revenues, and budgets). The report is indexed by ORGN. The report is indexed by ORGN. Current month activity has indentions. Current month activity has indentions. The “Beginning Balances” reflect the “Ending Balances” from the previous month. The “Beginning Balances” reflect the “Ending Balances” from the previous month. Transaction descriptions that include an Asterisk (*) indicate records imported from another data base. Transaction descriptions that include an Asterisk (*) indicate records imported from another data base.

22 22 FGRODTA

23 23 FGRGLTA Finance-General Ledger-Report-General Ledger Transaction Activity This e~Print report will show General Ledger Transaction Activity. It shows only the FUND and the ACCOUNT transactions. For example -cash transactions, Accounts Payable Checks and other liability activity. This e~Print report will show General Ledger Transaction Activity. It shows only the FUND and the ACCOUNT transactions. For example -cash transactions, Accounts Payable Checks and other liability activity. This e~Print report is helpful for Grants, Foundations, and Special Funds. This e~Print report is helpful for Grants, Foundations, and Special Funds. The “Beginning Balances” reflect the “Ending Balances” from the previous month. The “Beginning Balances” reflect the “Ending Balances” from the previous month. Transaction descriptions that include an Asterisk (*) indicate records imported from another data base. Transaction descriptions that include an Asterisk (*) indicate records imported from another data base.

24 24 FGRGLTA

25 25 FGRACTH Finance-General Ledger-Report- Account Hierarchy This e~Print report is a listing of Account codes with descriptions as well as Pool Account information and Roll Ups. This e~Print report is a listing of Account codes with descriptions as well as Pool Account information and Roll Ups. The Data Entry reflects Y or N, meaning that only the Y’s are used for data entry. The Data Entry reflects Y or N, meaning that only the Y’s are used for data entry.

26 26 FGRACTH

27 27 FYYF139 – Fixed Assets Inventory Verification List Annually in October each department prints the reports indexed by ORGN, verifies the equipment listed, provides signatures from the department inventory clerk and the department head. Annually in October each department prints the reports indexed by ORGN, verifies the equipment listed, provides signatures from the department inventory clerk and the department head. The fixed asset report list includes Electronic Data Processing (EDP) Equipment over $2,500 (Laptops, Computers, Monitors, etc.) and equipment over $5,000. The fixed asset report list includes Electronic Data Processing (EDP) Equipment over $2,500 (Laptops, Computers, Monitors, etc.) and equipment over $5,000. All items not located will be moved over to the Lost Inventory Report (FYRF135) for two years then removed from the list by the Fixed Assets Department. All items not located will be moved over to the Lost Inventory Report (FYRF135) for two years then removed from the list by the Fixed Assets Department.

28 28 FYYF139

29 29 Research Accounting Banner Finance users that have Grant Funds must request access to Research Accounting on the Banner Finance Security Request form. There are two options available for the campus community. RA Department Administrator is for the department support staff that need to assist with management of project funds. RA Department Administrator is for the department support staff that need to assist with management of project funds. RA Primary Investigator is for faculty/staff that are the recipient of project funds and are the agency specified project director. RA Primary Investigator is for faculty/staff that are the recipient of project funds and are the agency specified project director.

30 30 FRRGITD Finance- Research Accounting-Report-Grant Inception to Date This e~Print monthly report provides grant fund balances. This e~Print monthly report provides grant fund balances. This report is indexed by Primary Investigator and Grant number. This report is indexed by Primary Investigator and Grant number. Total Budget Balance Available (BBA) is calculated by adding the grant or fund summaries under Available Balance column for Labor and Direct Expenditures and subtracting the Available Balance for Account Indirect Cost. Total Budget Balance Available (BBA) is calculated by adding the grant or fund summaries under Available Balance column for Labor and Direct Expenditures and subtracting the Available Balance for Account Indirect Cost. Drill down using the magnifying glass to get results based on Grant Number or Primary Investigator. Drill down using the magnifying glass to get results based on Grant Number or Primary Investigator. Select the desired report by using the wildcard symbol % (exp % or %PI Last Name%) Select the desired report by using the wildcard symbol % (exp % or %PI Last Name%)

31 31 FRRGITD

32 32 FYMR202 Finance-Systems Coordination-Monthly-Research Accounting, 202 Report of Indirect Cost Distribution Indirect cost is the administrative expenses (account #73764) charged to a Grant to cover University overhead (for example-salaries, utilities, maintenance, etc) Indirect cost is the administrative expenses (account #73764) charged to a Grant to cover University overhead (for example-salaries, utilities, maintenance, etc) Part One~ Indirect Cost Distribution by Distribution Fund current month to date. Part One~ Indirect Cost Distribution by Distribution Fund current month to date. Part Two~ Indirect Cost Distribution by Distribution Fund fiscal year to date. Part Two~ Indirect Cost Distribution by Distribution Fund fiscal year to date.

33 33 FYMR202

34 34 FYWR203 Finance-Systems Coordination-Weekly- Research Accounting, 203 Report of Negative Budgets in Account Pools This is a list of grant funds (sorted by orgn) with negative account pool budgets that should be reviewed on a regular basis and corrected. This is a list of grant funds (sorted by orgn) with negative account pool budgets that should be reviewed on a regular basis and corrected.

35 35 FYWR203

36 36 NYMB701 located in the HR Repository Human Recourses-Monthly-Graduate Assistantship Report of Graduate Assistantship Budget and Position Report Three part report I. Grad Assistant Payroll by Position Number I. Grad Assistant Payroll by Position Number 2. Grad Assistant Payroll by Time Sheet ORGN 2. Grad Assistant Payroll by Time Sheet ORGN 3. Grad Assistant Payroll for Research Grad Studies Allocated Positions 3. Grad Assistant Payroll for Research Grad Studies Allocated Positions

37 37 Banner Questions

38 38 To Request Security Access The following website provides detailed instructions on how to request Banner Finance Security Access. If you have questions regarding this security form, please contact Penney Doughtie If you have questions regarding this security form, please contact Penney Doughtie or or

39 39 BANNER OPERATING BUDGET ACCOUNTS Also known as Budget Pool Accounts Supplies Budget Library Books Budget Equipment Budget Contractual Services Budget Travel Budget Current Services Budget Fixed Charges Budget Undistributed Budget Grants and Aides Education Awards Utilities Budget BANNER SALARY BUDGET ACCOUNTS Miscellaneous Salary Budget EPA Non Teaching Salary Budget EPA Faculty Salary Budget SPA Staff Salary Budget SPA LEO Salary Budget Benefits Budget

40 Helpful Rule Codes (also called Transaction Type) 40 Rule CodeDescription ADEIAdditional charges on Invoice BD01Original Budget B22Temporary budget transfer CORDPurchase Order Change D44Disbursement adjustment E090Year End Encumbrance Accrual HGRBHR Benefit Transactions HGRSHR Salary Payroll Transactions INEIInvoice with encumbrance (purchase order) INNIInvoice without encumbrance (no purchase order) J51Internal Sales (ECU departments billings within ECU J63ID Charge / Journal Entry PORDPurchase Order R30Cash Receipt SI1Medical Supplies Storeroom SI3Office Supplies Storeroom SI5Maintenance Supplies Storeroom XYZMiscellaneous Cash Receipt

41 41 Thank you for your time! I hope you enjoyed Banner e~Print Training! What to do and how to get help after training: Please feel free to contact any of the Systems Please feel free to contact any of the Systems Coordination staff located at Coordination staff located at Other Banner Training Courses located on the Other Banner Training Courses located on the OneStop under “University Training” OneStop under “University Training” Banner 101/102 – Self Service Banner Banner 101/102 – Self Service Banner Banner 103 – INB – Internet Native Banner Banner 103 – INB – Internet Native Banner ODS – Operational Data Store ODS – Operational Data Store


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