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ACO BUDGETS Tanya Harris, CPA, Principal Accountant General Accounting Division.

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Presentation on theme: "ACO BUDGETS Tanya Harris, CPA, Principal Accountant General Accounting Division."— Presentation transcript:

1 ACO BUDGETS Tanya Harris, CPA, Principal Accountant General Accounting Division

2 ACO BUDGETS  Restructuring of Budget Team  Flux Analysis Template  Budget Crosswalk  Budget Inquiry

3 Restructuring of Budget Team

4 Budget Team  Tanya Harris, CPA, Principal Accountant   Susana Garcia-Bocanegra, Sr. Accountant   Samuel Wong, Sr. Accountant 

5 Budget Team Departmental Assignments  Susana Garcia-Bocanegra (1 of 2)  Assessor-Clerk-Recorder  Agricultural Commissioner  Board of Supervisors  Code Enforcement  County Counsel  District Attorney  Department of Public Social Services  Executive Office

6 Budget Team Departmental Assignments  Susana Garcia-Bocanegra (2 of 2)  Facilities Management  Fire Protection  Local Agency Formation Commission  Office on Aging  Riverside County Regional Medical Center  Transportation and Land Management Agency  Waste Management  Veterans Services

7 Budget Team Departmental Assignments  Samuel Wong (1 of 2)  Auditor-Controller  Child Support Services  Community Action  Community Health Agency/Public Health  Environmental Development Agency  Flood Control  Human Resources  Information Technology

8 Budget Team Departmental Assignments  Samuel Wong (2 of 2)  Mental Health  Parks  Probation  Public Defender  Purchasing / Fleet / Supply Services  Registrar of Voters  Sheriff  Treasurer-Tax Collector

9 Flux Analysis Template

10 Flux Analysis Overview  Objectives  To maintain a continuous update on budget adjustments and actual revenues and expenditures throughout the year  To reduce workload and research at the end of the fiscal year  To ensure all budget ledgers are in balance Approp, Expense, and Org

11 Flux Analysis Overview  The Office of the Auditor-Controller will send out a template for each department on the three following sections:  Original Budget to Final Budget  Final Budget to Actuals  FY Actuals to FY Actuals

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15 Flux Analysis Overview Guidelines/Tips  More is better.  Each line with amounts needs an explanation, even if it is the appropriation line total.  If account includes several explanations, amounts should be included with each explanation in the same cell/box.  Expand the row height in order to fit longer explanations.

16 Flux Analysis Overview Common Errors  Insufficient descriptions (what was purchased and why; how many vacancies/retirements/etc., “Increase in revenue”, “Expect decrease in expenditures”, “From Executive Office”)  One-word descriptions such as “upgrade”  Incorrect references for adjustments (Board Agenda Item numbers and/or dates)  Placing footnote explanations at the bottom of the worksheet. All explanations should be in the last column on the right.  Changing or deleting amounts on the template.  Creating a separate worksheet  Using abbreviations or acronyms  Deleting/hiding rows or columns

17 Flux Analysis Overview Important Dates  2 nd Quarter Flux Analysis Template  February 1, 2008 Departments will receive template from ACO Budget Team  February 8, 2008 Flux Analysis Template due to ACO with Flux Explanations2 nd Quarter Flux Analysis Template

18 Flux Analysis Overview Important Dates  3rd Quarter Flux Analysis Template  April 11, 2008 Departments will receive template from ACO Budget Team  April 18, 2008 Flux Analysis Template due to ACO with Flux Explanations

19 Budget Crosswalk

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21 Budget Inquiry

22 APPROPRIATION (APPROP) Ledger ORG Ledger REVEST Ledger

23 Budget Inquiry

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27 Budget Inquiry APPROP Ledger

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30 Budget Inquiry ORG Ledger

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32 Budget Inquiry REVEST Ledger

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34 Budget Inquiry

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38 Questions?  Tanya Harris, CPA, Principal Accountant   Susana Garcia-Bocanegra, Sr. Accountant   Samuel Wong, Sr. Accountant  


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