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Labor Ledgers & Salary Transfers (STs) General Error Corrections (GECs) Revised SOEST Trainee Appointment Forms (Stipends) CG Budget Categories ARRA Reporting.

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Presentation on theme: "Labor Ledgers & Salary Transfers (STs) General Error Corrections (GECs) Revised SOEST Trainee Appointment Forms (Stipends) CG Budget Categories ARRA Reporting."— Presentation transcript:

1 Labor Ledgers & Salary Transfers (STs) General Error Corrections (GECs) Revised SOEST Trainee Appointment Forms (Stipends) CG Budget Categories ARRA Reporting Fiscal Authority Meeting 09/26/12

2 KFS -- Labor Ledger Salary Expense Transfers (ST) Description Formats: e.g. 017 ST 07/15/12 Lee, A. Service Date = the last service date of the salary being transferred Date format – mm/dd/yy For multiple periods put in “Various” in place of Service Date e.g. 017 ST Various Lee, A. Put actual service dates in explanation field. For Vacation Payout Transfers Instead of ST, replace with VA For Clearing Transactions In A Continuation Accounts Instead of ST, replace with CA FA# - ST – Service Date – Last Name, First Initial

3 KFS -- Labor Ledger Salary Expense Transfers (ST) Explanation Field: FA# Pd Date YYYY/MM/DD List multiple periods Reason why change was required If over 90 days from posting Why it was not done on a timely basis Indicate how delay will be avoided in future Account xxxxxxxx has sufficient funds All expenditures are allowable and allocable to xxxxxxx

4 KFS -- Labor Ledger Salary Expense Transfers (ST) Notes and Attachments: Appropriate Personnel Documentation PNF SEWA Timesheets For Vacation Payouts File Drop to ORS Cost Studies

5 General Error Correction (GEC) Research information via the General Ledger Entry

6 General Error Correction (GEC) Fill out the pertinent information to obtain screen shot for supporting documentation and reference numbers

7 KFS – Trainee Appointments Internal Form SOEST Trainee Appointment Form: When to use Initial appointment Participant support costs One time travel awards Routing PI -- > Dean’s Office Attach to initial stipend DV Department to retain original Changes PI/Dept to FA for budgetary purposes only

8 CG Budget Codes Chart of Object Codes for CG Budgets ChartObj Financial Code Object Code NameTypeCode MAC100CG BUDGET POOL SALARIES & WAGESEXE10 MAC101CG BUDGET POOL OVERLOADEXE10 MAC102CG BUDGET POOL CASUALEXE10 MAC103CG BUDGET POOL STUDENT HELP-REGULAREXE10 MAC104CG BUDGET POOL STUDENT HELP-WORKSTUDYEXE10 MAC105CG BUDGET POOL FRINGE BENEFITSEXE10 MAC106CG BUDGET POOL SERVICES-FEE BASISEXE20 MAC107CG BUDGET POOL MATERIALS & SUPPLIESEXE40 MAC108CG BUDGET POOL TRAVEL-DOMESTICEXE50 MAC109CG BUDGET POOL TRAVEL-INTERNATIONALEXE50 MAC110CG BUDGET POOL PRINT & PUBLICATIONSEXE20 MAC111CG BUDGET POOL UTILITIES & COMMUNICATIONEXE70 MAC112CG BUDGET POOL RENTALSEXE72 MAC113CG BUDGET POOL REPAIRSEXE60 MAC114CG BUDGET POOL TUITIONEXE30 MAC115CG BUDGET POOL STIPENDS & ALLOWANCESEXE30 MAC116CG BUDGET POOL EQUIPMENTEXK95 MAC117CG BUDGET POOL OTHERSEXE78 MAC990CG BUDGET POOL INDIRECT COSTEXD90

9 ARRA Reports Reminders: Revised PI FO input sheet effective 09/30/12 Additional field for summary Cumulative total of Federal Amount of ARRA expenditure to be completed by ORS Do not include formulas Do not rename files FTE worksheet still required In lieu of FTE certifications, attach PNFs


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