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Department of Materials University of Oxford Graduate Student Induction 2006 Dr Paul J Warren - Senior IT Officer.

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Presentation on theme: "Department of Materials University of Oxford Graduate Student Induction 2006 Dr Paul J Warren - Senior IT Officer."— Presentation transcript:

1 Department of Materials University of Oxford Graduate Student Induction 2006 Dr Paul J Warren - Senior IT Officer

2 Department of Materials University of Oxford Oxford University identity card Carry it with you at all times Used to access department buildings, remove books from libraries, access other facilities etc. If lost report immediately to College

3 Department of Materials University of Oxford Department IT and AV facilities IT support staff Research Group Computers Network Infrastructure Department Computer Network (TL) Materials Modelling Laboratory (MML) Department Library Digital Darkroom Meeting Rooms and Lecture Theatres Photographic Unit Department Website

4 Department of Materials University of Oxford Department IT / AV Support Staff Dr Paul J Warren - Senior IT Officer –paul.warren@materials ; 73727 ; HR Room 30.06paul.warren@materials Dr Alex Cock - Teaching Lab. & Admin Network –alex.cock@materials ; 73727 ; HR Room 30.06alex.cock@materials Khalid Schofield - IT technician –khalid.schofield@materials ; 73728 ; ETB Room 10.28khalid.schofield@materials Andrew McKnight - AV / Photographic technician –andrew.mcknight@materials ; 73667 ; ETB Rm 10.14andrew.mcknight@materials

5 Department of Materials University of Oxford Research Group Computers Research groups provide computing facilities for their own group members. Variable provision depending on size of group, type of work and funding! –individual or shared computers –printers, CD writers, scanners, cameras etc. Users (and ultimately group leaders…) are responsible for group computers! Talk to us if you find local facilities limiting

6 Department of Materials University of Oxford Responsible Computer Use keep all software licenses up-to-date keep anti-virus software up-to-date ensure that all data is backed-up and archived ensure that the computer is configured securely i.e. it only offers an absolute minimum of services (file sharing, FTP, etc.) which are protected either by password or by limiting host access.

7 Department of Materials University of Oxford Network Infrastructure Needed for email, web, filesharing, printing, backup etc… 10/100Mbit Ethernet - Departmental IT –local firewall (registered machines only) 10Gbit university backbone - OUCS –main firewall 655Mbit link to the world - JANET http://status.oucs.ox.ac.uk

8 Department of Materials University of Oxford Network Rules You must agree to the University RulesUniversity Rules You must not tamper with the network cabling or extend the network in anyway You must not connect any computer or other device to the network without first consulting the Department’s IT staff You must take all efforts to ensure any computer you connect to the network is secure. OUCS monitor misuse! e.g. p2p, skype, music etc.

9 Department of Materials University of Oxford Teaching Laboratory Network This is priority use for undergraduates so postgrads can only use if there are free workstations, which there usually are! 16 workstations connecting to a fileserver Access from any PC on the university network running a Novell Client 32, or access via FTP –ftp://username@materials2.materials.ox.ac.ukftp://username@materials2.materials.ox.ac.uk 2 printers, scanner, negative scanner, CD writer Email alex.cock@materials.ox.ac.uk (your name, initials, supervisor, course, year) to get a user accountalex.cock@materials.ox.ac.uk

10 Department of Materials University of Oxford Materials Modelling Laboratory Unix/Linux workstations for research modelling Queues: ~20 Linux Desktops, 12xDualDualCore (48q) LinuxCluster Lecture “Introduction to the MML” –Wednesday 11 th Oct 12am 21BR LT For more information about the MML –see http://www-mml.materials.ox.ac.uk/http://www-mml.materials.ox.ac.uk/

11 Department of Materials University of Oxford Department Library On-line catalogues, on-line resources –http://www.materials.ox.ac.uk/libraryhttp://www.materials.ox.ac.uk/library Two computers in main library and one in annex –no printing! –login using your own TeachingLab account and save files to your own directory space. Please use computers for library purposes, not just email etc.

12 Department of Materials University of Oxford Literature Searching How to find on-line resources –http://www.materials.ox.ac.uk/libraryhttp://www.materials.ox.ac.uk/library Searching using Web of Knowledge –http://wok.mimas.ac.ukhttp://wok.mimas.ac.uk Reading journals on-line within Oxford –http://tdnet.bodley.ox.ac.ukhttp://tdnet.bodley.ox.ac.uk Bibliographic software for managing references –Endnote, Procite, Reference Manager Demonstration if time!

13 Department of Materials University of Oxford Digital Darkroom for high quality scanning and printing Three computers - two PCs and one Mac Two printers, CD writers, scanner HP Laserjet 8550 (A4/A3 colour) (100k copies/year) Xerox Phaser 8500 (A4 solid ink) (10k c/y) Digital camera available from photographic Advice on images and image processing 24 hr access by swipecard

14 Department of Materials University of Oxford Meeting Rooms and Lecture Theatres Computers with fixed dataprojectors and videos Hume-Rothery Lecture Theatre 21 Banbury Road Lecture Theatre Information Engineering Building Lecture Room 8 ftp://lecture@materials2.materials.ox.ac.uk Portable dataprojectors are available from photographic unit or Begbroke reception for use in other meeting rooms 21BR, PR, HR Committee Rooms Campbell and Yarnton Rooms at Begbroke

15 Department of Materials University of Oxford Photographic Unit Full-time support by Andrew McKnight Photography - mugshots, publicity, research support Presentations - posters, specialist artwork, publications Meetings support - AV, poster-boards, signs Film processing service - 35mm and 120mm User facilities 2 film developing rooms (mainly Electron Microscopy) 1 wet printroom, 1 digital darkroom Equipment available TV / video / dataprojector Cameras, 35mm and digital

16 Department of Materials University of Oxford Department Website There is lots of department information available on our website http://www.materials.ox.ac.uk http://www.materials.ox.ac.uk –People contact detailsPeople contact details –Teaching informationTeaching information –Research informationResearch information –LocalLocal –ITIT –SitemapSitemap Any suggestions to webmaster@materials

17 Department of Materials University of Oxford IT and AV Procedures Getting Support Communicating via Email Connecting to the Network Computer usage IT Training Photographic Unit

18 Department of Materials University of Oxford Getting IT Support - Local Send requests to itsupport@materials.ox.ac.uk IT staff have weekly meetings (Mondays 11am) Dr Paul J Warren - Senior IT Officer –paul.warren@materials ; 73727 ; HR Room 30.06paul.warren@materials Dr Alex Cock - Teaching Lab. & Admin Network –alex.cock@materials ; 73727 ; HR Room 30.06alex.cock@materials Khalid Schofield - IT technician –khalid.schofield@materials ; 73728 ; ETB Room 10.28khalid.schofield@materials Andrew McKnight - AV / Photographic technician –andrew.mcknight@materials ; 73667 ; ETB Rm 10.14andrew.mcknight@materials

19 Department of Materials University of Oxford Getting IT Support - OUCS OUCS have a very comprehensive website –http://www.oucs.ox.ac.ukhttp://www.oucs.ox.ac.uk Physical location is very convenient –13 Banbury Road (beside 21BR) Help Centre 08.30 - 20.30 Weekdays –Advisory, Registration, Help, Training etc. –Lots of hardware available for use –help@oucs.ox.ac.ukhelp@oucs.ox.ac.uk

20 Department of Materials University of Oxford Communicating via Email OUCS provide email for this department –Everyone should have an account on heraldherald –firstname.lastname@materials.ox.ac.ukfirstname.lastname@materials.ox.ac.uk –Students are advised to imap rather than pop. –Lots of instructions on the OUCS websiteOUCS website Mailing lists –Everyone should receive notices@materialsnotices@materials –Other lists as appropriate : e.g. postgrads-1st@materialspostgrads-1st@materials Messages –Write messages clearly, concisely, in plaintext –Delete spurious message! Most are blocked but some do get through. E.g. viruses, hoax viruses, porn, chainmail, etc.

21 Department of Materials University of Oxford Connecting to the Network Contact itsupport@materials if there are any requests or problemsitsupport@materials Check http://status.oucs.ox.ac.uk if your connection stops workinghttp://status.oucs.ox.ac.uk See http://www.materials.ox.ac.uk/it for more info on getting a network connectionhttp://www.materials.ox.ac.uk/it Remember the rules - do not tamper!

22 Department of Materials University of Oxford Computer Usage Software is available from the OUCS shopOUCS shop –Pricelist and licensing information (SLS) –purchase orders avoid paying VAT and help keeping records –pay for ALL software licenses (inc. shareware etc.) Antivirus software must be run –itsupport@materials set Sophos to update automaticallyitsupport@materials Backup and archive –Formalise your backup procedure (and also archive) –Register for OUCS’s weekly backup service HFS / TSMHFS / TSM Security –Never allow open access (always set a password!) –Set passwords to be difficult to guess e.g. iwbi1968

23 Department of Materials University of Oxford IT Training OUCS run an extensive range of training courses which are FREE to all members of department –Byte-sized 1hr lunchtime sessions –1/2 day and full day courses –ECDL qualification –http://www.oucs.ox.ac.ukhttp://www.oucs.ox.ac.uk

24 Department of Materials University of Oxford Photographic Unit –Andrew McKnight is willing and able to advise on all aspects of photography and image production –Submit jobs using a request form Film processing 35mm and 120mm Photography e.g. equipment, meetings Printing –Wet Darkrooms have booking sheets ETB Photogrphic unit, HB microscopy area, Begbroke –Equipment loans - cameras, dataprojectors, etc. –Support for theses by personal request!

25 Department of Materials University of Oxford The End itsupport@materials.ox.ac.uk


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