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Election Training Training for the 2014 Election Cycle.

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Presentation on theme: "Election Training Training for the 2014 Election Cycle."— Presentation transcript:

1 Election Training Training for the 2014 Election Cycle

2 Introductions & Course Logistics ■Introductions ■Housekeeping ■Questions This class qualifies as 2 hours of election training.

3 Mission ■To enhance representative democracy by ensuring the integrity of the electoral process ■To ensure elections are: –Open –Fair –Impartial –Trusted – the vote of every elector counts

4 AGENDA… ■PUBLIC TEST OF VOTING MACHINES –Review of voting machine – troubleshooting –Review of ballot –Directions for voting – marking ballot –Over-voted or Under-voted ballot process –Un-voted ballot process ■REGISTRATION FORMS –Review Voter Registration Form – GAB131 –Proof of Residency required –Registration Deputies –Certificate of Registration ■OPENING POLLS –Before the doors open –Verifying ballot box is empty –Signatures on Documentation –Duty assignment from Clerk/Chief Inspector –Other details from Clerk – including registered write-in candidates ■POLL LIST –Voters required to clearly state name & address to poll worker –Distribution of voter numbers –New Voters & Address Changes ■REVIEW OF DAILY ELECTION OPERATIONS –Initials of poll workers on ballot –Verifying Voter numbers, poll list –Check poll booth for pens, literature or any other unusual items –Defective ballot list – Incident Report – Challenge Voters –Assisting Voters –Electioneering – when & where –Absentee Ballot processing ■CLOSING POLLS –Reconcile poll list –Double Check incident report –Verify that all poll workers have signed all documents/forms –Remove ballots from box with Clerk instructions and review all ballots for write-in votes –Count total ballots –Board of Canvass

5 What’s been going on Since the LAST election April, 2013? Section 1

6 Wisconsin Elections have a new “normal”

7 Legislation in Process… ■AB089-Method of reporting election returns by municipalities ■AB24 – Method of recounting votes casts with tabulating equipment ■AB202- certification of election observers ■AB420 – Printing names on nomination papers ■SB020 – Residency of election officials ■AB396-Absentee voting at residential care facilities ■AB567-Access to public records ■SB264 – Securing the Ballot Container ■SB262 – Labeling of duplicate ballots ■AB565-Repealing the schedule of election occurrences ■AB128- Recall petition requirements ■AB419 – Counting votes for write-in candidates ■SB324 – Ltd times for voting by absentee ballots in person ■Many More!!

8 Who’s on the Ballot in 2014? Spring Elections (non-partisan offices) ■Rusk County Supervisors (19) ■City Mayor ■City Aldermanic District #’s 2,4 and 6 ■Village Boards ■School Boards 2014 Election Date: April 1, 2014

9 Who’s on the Ballot in 2014? Fall Elections (partisan offices) ■Rep. In Congress (I=Duffy) ■Governor & Lt. Governor (I=Walker/Kleefisch) ■Attorney General (I=Van Holen) ■Secretary of State (I=LaFollette) ■State Treasurer (I=Schuller) ■State Senator (I=Petrowski) ■Rep. In Assembly (I=Williams) ■Sheriff (I=Kaminski) ■Clerk of Circuit Court (A=Yotter) ■A =Appointed 2014 Election Dates: Partisan Primary August 12, 2014 General Election November 4, 2014

10 Section 1 Section 2 Qualifications for Election Officials

11 Who is an Election Officials ■Municipal Clerks ■Chief Inspectors ■Election Inspectors ■Special Registration Deputies (SRDs) –Election Day ■Special Voting Deputies (SVDs) ■Greeters and Tabulators ■Oaths You must be appointed to a 2- year term in your municipality by December 31…

12 Chief Election Inspectors ■Run polling place on Election Day ■Must be certified! –Attend initial “Baseline” Chief Inspector Training –Maintain certification by earning 6 hours every election cycle –Municipal Clerk must keep track of Chief Inspector Certification!!

13 Election Inspectors ■7 inspectors required at each polling place –May be increased by the governing body –May be decreased by resolution - no less than 3! –Must always be odd number –Chief Inspector is included in the total number ■Qualifications –Receive training –Read, write and understand English –May not be a candidate at the election –Qualified elector of the ward

14 Municipal Clerks—you are responsible for reporting your training hours to the GAB Pollworkers—your Municipal Clerk is responsible for tracking your training and determining whether you are current in training req.

15 Appointments ■By Party Affiliation –2 dominant political parties may submit lists of election inspector nominees by Nov.30 (odd-numbered year) –Appointments must be made from the lists for as long as positions are available –Majority Party = 1 more inspector ■Regardless of Party –When no lists are received OR –Lists are insufficient

16 Who Appoints? ■Governing body (Town or Village Board or City Council) –in December of odd-numbered years, for a 2- year term ■Municipal Clerk - Filling Vacancies –Names must be taken from lists, if provided –No lists? Appointment is “unaffiliated” ■Municipal Clerk - Temporary Vacancies –appointment is for one election only


18 Section 1 Section 3 Pre-Election Preparations

19 Preparing to Serve ■Attend Election Day Training ■Review the Election Day Manual ■Work with your clerk –Number of Election Inspectors –Greeter? –End of Line Officer –Contingency Plans ■Visit the polling place ■Familiarize yourself with the ballot and equipment ■Arrive at the polling place early

20 Pre-Election Testing ■Test all voting equipment for correctness and accuracy before every election –Notice published at least 48 hours before test –Not earlier than 10 days before election ■Zero-Count Requirement

21 Polling Place Set Up ■Layout: –Booths (number, size, spacing, supplies) –Ballot Boxes (number, location, security) –National Flag –Tables and chairs –Signs –Observer Area

22 Polling Place Set-Up, con’t ■Polling place accessibility –Election Day Accessibility Checklist –Building access (entrances, parking lot) –Accessible voting booth ■Must be wheelchair accessible ■Accessible voting equipment must be set up in the accessible booth ■Ensure privacy

23 Polling Place Set-Up, con’t ■Voting Equipment –Touch Screen, Optical Scan, or hand-count paper ballots? –Must have at least one accessible voting equipment component –Be sure you know how to use and explain all the equipment, and who to contact if there are problems –Verify tamper-evident seal no. matches number contained on Inspectors’ Statement, initial –Zero-count requirement

24 PollIngPlaceSetUpPollIngPlaceSetUp



27 Section 1 Section 4 Electors

28 Voter Qualifications ■Must be US Citizen ■Must be age 18 or older ■Must have resided in an election district or ward for 28 consecutive days before an election ■Must not be disqualified from voting under §6.03, Wis. Stats. –Convicted of felonyand still serving terms of sentence –Adjudicated Incompetent –Placed bet or wager on outcome of election

29 Residency You may only vote in ONE municipality ■Establishing residency –Physical presence, residency for voting purposes ■Temporary Absence ■Intent to return ■Student status ■“Part-time” residents

30 Residency, con’t Guide for Determining Where a Person Votes Election Day Manual

31 Voter Registration Application ( Click and Mail)


33 20 Calendar Days 20 Calendar Days ( 3 rd Wednesday ) Before Election Day Before Election Day ‘Open’ Registration ‘Late’ Registration Election Day Registration Open Registration: Occurs in the Clerk’s office, by mail, or by Special Registration Deputy. Proof of Residence is NOT required unless registering as a first time voter by mail. Late Registration: Occurs in the Clerk’s Office only (ends Friday before election at Close of Business or 5pm, whichever is latest). Proof of Residence is required during this period. Election Day Registration: Occurs at the Polling Location Only. Proof of Residence is required for Election Day Registration. XX 19 days before the Election until Friday before the Election No voter registration occurs on the Saturday, Sunday or Monday before an election. 20 Days or More Before the election Registration Timelines Acceptable Proof of Residence

34 Election Day Registration To register on Election Day, voter needs to: ■Fill out a Voter Registration Application (GAB-131) ■Provide a valid form of proof of residence

35 Voter Registration Application (GAB-131)

36 Identification Number Requirement (Box 2) A.Has WI Driver’s License  MUST provide number and expiration date (if expired, also provide the last 4 digits of the SSN) B.Does not have WI Driver’s License  Use last 4 digits of Social Security number or DOT-issued ID card C.No WI DL, ID card or SSN  Fill in oval for this purpose A B

37 Electors should be instructed to provide their name as it appears on the driver license or Social Security Card (which was used in Section 2 above).

38 Previous name and address information is required. An elector should provide the previous name or address under which they were registered to vote. A partial address is acceptable if the elector cannot remember an exact street address.

39 Indication of Accomodation Request is confidential. If the voter does not have a traditional street address, use the section provided to map the address as clearly as possible. Use reference to landmarks or existing streets where possible. Make sure the elector has filled in “Yes” to both eligibility questions.

40 Voter Registration Application, con’t ■Elector must sign application in presence of election inspector ■Election inspector inspects form for completeness ■Election inspector must sign application indicating it has been accepted

41 Proof of Residence ■Forms of proof must contain: – a complete name (first and last name) – a current and complete residential address ■Forms which have an expiration date must be valid on Election Day ■Election official must view the proof of residence and record the type and any unique number on the bottom of the Voter Registration Application (GAB-131) ■Electronic proof of residence is acceptable.

42 Forms of Proof of Residence ■A current and valid WI Driver’s License or WI State ID card ■Other official or gov’t-issue ID card ■Any identification card issued by an employer in the normal course of business and bearing a photo of the card holder, but not including a business card. ■Real estate tax bill or receipt (for current year or year before)

43 Forms of Proof of Residence ■Utility Bill (dated no earlier that 90 days before Election Day, printed copies of electronic statements are acceptable) ■Residential Lease (not for first-time voters who registered by mail) ■Bank statement (print out of electronic statements are acceptable) ■Pay check ■A check or other document issued by a unit of government

44 Forms of Proof of Residence ■An affidavit on public or private social service agency letterhead identifying a homeless voter and describing the individual’s residence for voting purposes.

45 Proof of Identification ■Proof of Identification is required from all voters, except confidential electors. ■Types of Acceptable Proof of Identification –WI Driver’s License or WI State ID card ■Receipt for DL or State ID also counts for 45 days –Military ID –Passport (book or card) –Certificate of Naturalization –Tribal ID –University, College, or Tech College ID (with proof of enrollment)

46 Recording Voters ■Poll List –Part 1: Regular Poll List (SVRS-Generated) –Part 2: Pre-printed Supplemental Poll List –Part 3: Hand-written Supplemental Poll List ■Poll List Notations –Pre-printed: POR Required, Absentee –Election Day: Absentee, Provisional, Challenged, Assisted, Section 6.96

47 Issuing Ballots and Voting A registered elector is required to state their name and address and sign the poll list. ■Check the GAB-124 Absentee Ballot Log ■Assign voter number and record number on two identical poll lists –Reconcile voter numbers throughout day ■Issue voter a ballot initialed by TWO election inspectors ■Direct voter to voting area

48 Voters may sign the book in any color pen – NOT pencil. What if the elector won’t sign or signs with an “X”? What if the elector signs in the wrong box?

49 GAB-124 Absentee Ballot Log ■The GAB-124 identifies voters who were issued an absentee ballot ■If the absentee ballot is marked as returned, the voter may not vote at the polling place ■If the absentee ballot is not marked as returned the voter is asked “did you mail or personally deliver your absentee ballot to the clerk’s office?” –If “yes,” the voter cannot vote at the polling place –If “no,” the voter is issued a ballot if otherwise qualified Note – if an absentee ballot is later received for that voter, the ballot should be processed as rejected and the clerk notified immediately.

50 Provisional Voting ONLY used in these situations: ■First-time voter who registered by mail and failed to provide proof of residence –“POR Required” notation on poll list ■WI driver’s license holder who is unable or unwilling to provide the number when registering on Election Day

51 Provisional Voting Procedure ■Voter fills out Provisional Voting Certificate Envelope (GAB-123) ■Election inspector completes envelope –Indicate which piece(s) of information are missing ■Issue elector a provisional voter number (PV#_) –Recorded on voter list, back of ballot, provisional voter information sheet, Inspectors’ Statement (GAB-104), GAB-123, and GAB-123r ■Elector votes ballot and seals inside the envelope (GAB-123)

52 Provisional Voting Procedure, con’t ■Give voter Provisional Voter Information Sheet –Explains that his/her vote is not counted unless missing information is provided to municipal clerk by 4:00 p.m. on Friday after election ■Put sealed envelope into Inspectors’ Certificate for Provisional Ballots envelope (GAB-108) ■Record incident on Inspectors’ Statement (GAB-104)

53 Provisional Ballot Reporting Form (GAB-123r) ■This is the form you will use to record all the relevant information regarding your provisional voters. –Name, address, PV#, absentee/in-person, reason for issuing the provisional ballot ■If the voter comes back on Election Day with the missing information, record: –Type of documentation provided, indication that it was provided in-person, time, date, initials of inspector, indication that a voter # was issued

54 Provisional Voting Procedure 1.Voter fills out Provisional Voting Certificate Envelope (GAB-123) in the presence of one election inspector 2.Election Inspector COMPLETES certificate envelope by signing and indicating the type of information required. (POR, DL#, Photo ID) 3.Issue elector a provisional voter number (PV#_) –Recorded on BACK OF BALLOT, Inspector’s Statement (GAB-104), Provisional Ballot Cert. Envelope (GAB-123), Reporting Form (GAB-123r), Poll List or Supplemental Poll List, and the informational sheet that the elector receives. 4.Elector votes ballot in booth and seals ballot inside the envelope and returns to election inspector 1PV PV#3 – Phillip Alf issued Provisional Ballot 9:07 LS for NO Proof of Residence. Phillip F Alf

55 Give This to the Voter: This is a two sided form…

56 Assisting Electors An elector may select anyone to assist them at the polling place other than the voter’s employer or agent of the voter’s labor union. ■ Assistor marks ballot at the direction of the elector ■ Assistor signs the ballot ■ Name and address of assistor noted on the voter list

57 Curbside Voting An elector who, due to a disability, is unable to enter the polling place, may receive a ballot at the entrance to the polling place. ■ TWO election inspectors ■ Announcement in the polling place ■ Notations on the poll list: –Ballot received at polling entrance –Voter is exempt from signing the poll list

58 Assisting a Voter with a Disability

59 Confidential Electors Electors who are victims of domestic abuse, sexual assault or stalking have the option to be listed confidentially on poll lists. ■Will be listed on “Confidential” portion of poll list ■“Confidential” portion of poll list is NOT open to public inspection ■Confidential electors do NOT need to provide proof of identification

60 Confidential Electors Sample Card

61 Challenging Electors Any qualified elector may challenge a voter who they believe does not meet the qualifications to vote. ■MUST be made for reasonable cause ■Challenge recorded on the Challenge Documentation section (GAB-104c) of the Inspectors’ Statement (GAB-104) ■Notations on the GAB-104 and the poll list


63 Section 1 Section 5 Election Day Issues

64 Opening the Polls ■Polls must open at 7:00 a.m. ■To officially open the polls, the chief inspector: –Verifies the tamper-evident seal number and initials the GAB-104 –Unlocks the doors to all entrances, including any alternate accessible entrances –Officially announces the opening of the polls

65 Election Observers Anyone, other than a candidate up for election, has the right to be present at the polling place to observe the conduct of the election. ■Establish observer area when setting up polling place ■Observers may examine the poll list so long as they do not interfere with election inspectors’ responsibilities

66 Electioneering ■Definition: any activity intended to influence voting at an election ■Electioneering is prohibited on public property within 100 feet of any entrance to a building containing a polling place –Some considerations ■Bumper stickers ■Exit Polls ■Bake Sales and other activities

67 Closing the Polls ■Polls close at 8:00 p.m. ■To officially close the polls: –Chief inspector announces the closing of the polls –End of Line officer stands behind last voter in line, if any ■After last elector votes, polling place remains open to public –Do NOT lock the doors of the polling place –Verify tamper-evident seal is intact, initial the GAB-104 –Anyone, including the candidate, may observe the end of night activities


69 Section 1 Section 6 Ballots

70 Ballot Security ■Ballot bags shall be sealed with a tamper-evident serialized numbered seal. ■Tamper-evident serial number needs to be recorded on signed ballot container certification (GAB-101) attached to the bag. ■Serial numbers of the seals shall be recorded on the Seal Documentation Record sheet (pink form).

71 Memory Device Security ■Applies to prom packs, memory cards or any other removable memory device programmed to store and transfer ballot data. ■For each election, the municipal clerk shall keep written chain-of-custody record for each memory card and record all transfers in the written chain-of-custody record. ■Each memory device shall have a unique permanent serial number.

72 Electronic Voting Equipment Security ■For each election, on the Inspectors’ Statement (GAB-104) the municipal clerk shall record which memory device and serialized seals are assigned to particular voting station or units. ■Chief Election Inspector verifies the serialized tamper-evident seal matches the number on the Inspectors’ Statement (GAB-104) and initials before the polls open and after the polls close.

73 Recount Issues dealing with Voting Equipment and Elections Materials ■Many tamper evident seals used were old and brittle; thus, causing the seals to break during transit or during handling, and these were never notated on the chain of custody statement or the GAB-104 Inspectors’ Statement. ■Many Election Inspectors and clerks were unfamiliar with how to troubleshoot voting equipment issses. ■Issues and errors that occurred on Election Day were not properly documented and recorded on the Inspectors’ Statement (GAB-104). This required further investigation on behalf of the County Board of Canvassers. ■Poll Book Reconciliation contained several errors. Absentee ballot, Name Change and COA recorded in wrong place…please be mindful.

74 Inspectors’ Statement (GAB-104) Municipal Clerk provides the following information: Voting Unit Number ______001________________ Memory Device Serial Number ______001-101_____ Tamper-Evident Seal Serial Number ___________395149__________________ This section to be completed by chief inspector: Voting Equipment/Ballot Container Chain-of-Custody Record Tamper-evident seal number verified by chief inspector (CI): Pre-election________ Post-election _______ Upon sealing the ballot bag or container to which this Inspectors’ Statement pertains, record the number of the tamper-evident seal used for this purpose here___________________________.

75 Absentee Ballots On Election Day, the municipal clerk delivers absentee ballots and log to the polling place. ■Absentee ballots must be processed in the same room the votes are cast. ■Absentee ballots may be processed at anytime between the opening and closing hours of the polling place, except absentee certificate envelopes marked “To Be Rejected.”

76 “To Be Rejected” Absentee Envelopes ■ Envelopes missing either: –Signature of the voter –Signature of the witness –Signatures of both Special Voting Deputies ■ Voter may correct the certificate at the polls, but may not vote a new ballot. –Election inspector issues new certificate envelope –Voter must open original certificate envelope, verify ballot and seal in new envelope; original envelope is destroyed –The voter must not remove the ballot from voting area –The original witness must be present –Election inspector should document the GAB-124

77 Handling Absentee Ballots ■Announce elector’s name and address. ■Review the envelope to determine that: –The envelope is not open –The envelope has not been opened and then resealed –The signature of the elector appears on the certificate –The certificate contains the signature of one witness who is an adult US citizen

78 Absentee Certificate Envelope


80 If Certificate is INSUFFICIENT… 1.Do not open the envelope 2.Mark the envelope “Rejected ballot #_” and write the reason for rejection on the envelope and Absentee Ballot Log 3.List the elector’s name, identifying serial number of ballot, and reason for rejection on the Inspectors' Statement (GAB-104) 4.Place the unopened certificate envelope in the Certificate of Rejected Absentee Ballots (GAB-102)

81 If Certificate is SUFFICIENT… 1.Remove ballot from envelope 2.Examine contents to ensure that: ■No more than proper number of ballots enclosed ■Ballot contains initials of issuing clerk 3.Record voter number on voter list and make “absentee” notation 4.Record voter information on Absentee Ballot Log 5.Place ballot in appropriate box or equipment 6.Place used certificate envelope in the Used Certificate Envelopes of Absentee Electors (GAB- 103 )

82 NEW!!! ■If an elector CASTS an absentee ballot, either by mail or in person, the municipal clerk shall not return the ballot to the elector on Election Day. ■An elector who casts an absentee ballot at an election is not permitted to vote in person at the same election on Election Day.

83 Voter has absentee designation in the poll book. Check the absentee ballot log to see if the absentee ballot was received. If not received, the election inspector asks voter, “Did you mail or personally deliver your absentee ballot to the clerk’s office?” If not received, the election inspector asks voter, “Did you mail or personally deliver your absentee ballot to the clerk’s office?” Yes. Voter cannot vote at the polling place. Yes. Voter cannot vote at the polling place. Absentee Voters and the Polling Place No. Voter gets a ballot. No. Voter gets a ballot. If it was received, the voter cannot vote at the polling place. Please note: A voter who did not receive a replacement ballot by mail or chose not to return the replacement ballot is able to vote in-person at the polling place. The absentee ballot log (GAB-124) should indicate the first, spoiled ballot was cancelled and a second ballot was issued. Please note: Voters with incomplete or no certificate envelopes who did not receive or return a replacement envelope cannot vote in- person at the polling place. Voters with incomplete or no certificate envelopes can correct their envelopes up to and including Election Day.

84 Spoiled or Damaged Ballots Absentee ballot has been returned to the clerk. The voter wishes to vote a new ballot. Clerk does believe the person requesting a replacement ballot is the person to whom the original ballot was provided. Clerk does NOT believe the person requesting a replacement ballot is the person to whom the original ballot was provided. Give the voter a replacement ballot, if within the proper deadline. (see box on bottom right) Give the voter a replacement ballot, if within the proper deadline. (see box on bottom right) Clerk shall destroy the spoiled or damaged ballot by making a small tear in the envelope containing the ballot and writing “spoiled” on the outside of the envelope. A notation should be made on GAB-124 (Absentee Ballot Log) that the first ballot was cancelled and second ballot was issued). Place the spoiled ballot in the spoiled ballot envelope or container that will be transmitted to the polling place on Election Day. Clerk shall destroy the spoiled or damaged ballot by making a small tear in the envelope containing the ballot and writing “spoiled” on the outside of the envelope. A notation should be made on GAB-124 (Absentee Ballot Log) that the first ballot was cancelled and second ballot was issued). Place the spoiled ballot in the spoiled ballot envelope or container that will be transmitted to the polling place on Election Day. ABSENTEE BALLOT REQUEST TIMELINE Regular absentee voters must request replacement ballots by 5 p.m. the Thursday before the election. Indefinitely confined and military voters must request replacement ballots by 5 p.m. the Friday before the election. Military voters away from home may request absentee ballots by 5 p.m. on Election Day for the partisan primary, the general election, the presidential preference primary, or a special election for national office. Absentee ballots must be requested in person by 5 p.m. or the close of business the Friday before the election. Issue a replacement ballot, if within the proper deadline (see box below). Document a challenge for Election Day. Contact law enforcement immediately. Issue a replacement ballot, if within the proper deadline (see box below). Document a challenge for Election Day. Contact law enforcement immediately. Voters must personally deliver or mail absentee ballots under the normal timeline. (personally deliver the ballot to their polling place or central count by 8 p.m. on Election Day or mail with Election Day postmark date and received by 4 p.m. the Friday after the election). Voters must personally deliver or mail absentee ballots under the normal timeline. (personally deliver the ballot to their polling place or central count by 8 p.m. on Election Day or mail with Election Day postmark date and received by 4 p.m. the Friday after the election). Please note: A voter who did not receive a replacement ballot by mail or chose not to return the replacement ballot is able to vote in-person at the polling place. The absentee ballot log (GAB- 124) should indicate the first ballot was cancelled and a second ballot was issued.

85 Counting Paper Ballots Procedure for Hand-Counted Paper Ballots 1.Count (without examining) to determine total number of ballots 2.Check if number of ballots is equal to number of voters ■Make sure two ballots aren’t folded together ■If number of ballots is EQUAL TO or LESS THAN number of voters, proceed with counting ■If number of ballots is GREATER than number of voters, follow draw-down procedures. (Use as Last Resort)

86 Counting Paper Ballots, con’t 3.Count and record the votes on two separate Tally Sheets (GAB-105) 4.Reconcile the tally sheets when the counting for each office is complete 5.Voter Intent –“Defective” Ballots –“Objected to” Ballots 6.Announce the results of the votes cast at the polling place

87 Optical Scan Ballots-Ladysmith 1.Open the optical scan tabulating unit –Enter any ballots in the auxiliary box into the unit 2.If ballots were rejected, determine reason –Remake ballot if necessary, and preserve original 3.Remove all ballots from write-in compartment –Tally all write-in votes on the tally sheet (GAB- 105) –DO NOT re-enter write-in ballots into unit

88 Optical Scan Ballots, con’t 4.Examine ballots from main bin for write- in votes not separated by machine –Record write-in votes on Tally Sheet (GAB-105) 5.Once all ballots have been entered, follow instructions from municipal clerk for printing out results 6.Publicly announce the results for each candidate and referenda

89 Touch Screen Ballots ■In post-election mode, print result report before breaking any seal or removing memory card ■Chief Inspector initials on GAB-104 tamper- evident serial number on equipment matches the serial number written by clerk ■Follow security procedures and vote total procedures. Paper & machine totals added together on tally sheet for GRAND TOTALS!

90 Voter Intent ■Voter Intent is the controlling factor in determining how a ballot should be counted ■Where there is a question, a majority of the inspectors must agree that voter intent can or cannot reasonably be determined –Write-In Votes –Partisan Primary (Crossover Voting)


92 Section 1 Section 7 Documentation

93 Reconciling Poll Lists ■Compare voter numbers and notations on the poll lists –Recommend checking first and last numbers on each page, as well as every 3 rd or 5 th number –Make sure notations match ■Chief inspector and election inspectors who maintained lists must sign

94 Issues found regarding Poll Book Reconciliation ■When recording voter numbers in the poll book, Election Inspectors skipped or duplicated numbers. ■When issuing voter numbers in the poll book for Election Day registrants, Election Inspectors did not record participation for these voters in the supplemental poll book. Instead, the Inspectors recorded voter participation in the pre-printed section of the poll book only, or the Inspectors recorded participation in both the supplemental poll book and regular poll book. ■Elections Inspectors, when recording participation for absentee electors, failed to notate which electors voted by absentee ballot in the poll book.

95 Inspectors’ Statement (GAB-104)

96 ■Chief Inspector or designated election inspector completes certificate –Include the total number of voters, number of absentee voters, and number of provisional voters ■Chief Inspector and two other election inspectors sign the completed certificate ■Chief Inspector signs the certification that he/she has completed the required training ■Chief Inspector initials on GAB-104 tamper- evident serial number on equipment matches the serial number written by clerk (Pre-election and Post-Election) ■Chief Inspector writes tamper evident serial number contained on ballot bag on GAB-104 and GAB-101

97 Tally Sheets (GAB-105)

98 ■Review and compare the two originals –Election information is complete and correct –Tally marks are identical (5 strokes in each box) –Totals are correct and identical-paper & machine. ■Complete and sign certification –Everyone who worked on counting ballots must sign.

99 Completing Forms ■Original Ballots Envelope –Bundle damaged, defective, objected to or set aside ballots and put into Original Ballots Envelope ■Ballot Bag or Container (GAB-101) –Place all voted ballots inside and seal. –Complete and sign certification –DO NOT seal Tally Sheets (GAB-105) or Inspectors’ Statement inside Ballot Bag (GAB-101)

100 The FINAL stretch is very important so save some stamina! Although you are exhausted, it is CRITICAL that the election is closed and secured properly!

101 Routing Materials ■All materials are delivered to the municipal clerk ■Materials should be separated into categories per municipal clerk’s instructions

102 Section 1 Section 8 Post Election Activities

103 Post-Election Absentee and Provisional Processes ■The clerk must enter the information from the GAB-123r Provisional Ballots on Election Night into the system provided by GAB. –If you rely on the county for SVRS service, you must transmit this information to them on Election Night. ■The clerk must post at their office and on the Internet the number of outstanding absentee and provisional ballots. –If the municipality does not have a website, the county will post this information to the Internet.

104 Post-Election Absentee and Provisional Processes ■The clerk must be available the Wednesday – Friday following the election to receive late- arriving absentee ballots and provisional voter information. –If you do not have regular office hours on any of these days, the clerk must post a notice at their office of how they can be contacted. This should also be included in the Provisional Voting Information Sheet. –The clerk should verify with the post office that the post office has no late-arriving absentee ballots as of 4:00 p.m. on Friday if any absentee ballots are still outstanding. –The clerk may deputize another individual to receive late- arriving absentee ballots and provisional voter information on their behalf if they are not available.

105 Municipal Board of Canvassers ■Purpose - for Municipal Offices and Referenda Only –Verify statement of election results –Determine of winners –Prepare board of canvassers report ■Who Participates –Election Inspectors, only when there is one ward or combination of wards OR –Municipal clerk and two other qualified electors

106 Municipal Board of Canvassers (MBOC) ■Election results are not complete until certified by the Board of Canvassers ■Required only for municipal offices ■Municipalities with only one polling place –Election Inspectors constitute Municipal Board of Canvassers

107 Processing Late Arriving Absentee and Provisional Ballots ■The Municipal Board of Canvassers (MBOC) must meet to tally any late-arriving ballots. –This must occur no later than 9:00 a.m. the Monday following the election, but may begin as soon as all outstanding absentee and provisional ballots are accounted for. –If there are no outstanding ballots, the MBOC proceeds normally to certify tallies or canvass as required. ■Municipalities with only one reporting unit may use a “mini-MBOC” to tally late-arriving ballots. –This mini-MBOC consists of the clerk, the chief inspector and one other inspector. ■A Canvassers’ Statement is NOT required unless you are determining local offices.

108 Verify tamper-evident seals ■The Municipal Board of Canvassers shall verify that the tamper-evident serial numbers from the voting equipment have been recorded on the Inspectors’ Statement. ■Noted in minutes

109 Certificate of Election ■Issued to each candidate elected to any municipal office. ■Only issued after the deadline for filing a petition for recount has passed. –Three business days following certification by the board of canvassers. ■Do not send out certification if valid recount petition is filed. –Wait until after the recount has been completed and the time for appeal has passed.

110 GAB-190F & 190NF ■For every state primary or state election municipal clerks complete the Election Voting and Registration Statistics (GAB- 190 pertains to cost of that election). –Must be completed within 30 days of a primary or election –(190F) Federal Election –(190NF) Non-Federal Election

111 GAB-191 Election Specific Cost ■Cost specific to an election. ■Notices, ballots, absentee, voting equipment, polling place, pollworkers, other local election officials, miscellaneous. –Must be completed within 60 days of the election.

112 GAB-192 Annual Election Costs –Costs not associated with a particular election. ■Trainings: materials, wages to attend trainings. ■Voting Equipment: maintenance, consumables like paper rolls, pens ■ Voter Registrations: forms, 30 day notices, fees ■Clerk/Staff: salary, hourly wages, MOU fees ■Supplies: seals, ballot boxes, “I voted” stickers, facility improvements. –Must be completed by January 31 st for the preceding calendar year.

113 Additional Resources All of the information presented today is reviewed in detail in your Election Day Manual. As always, the Elections Division staff is ready and willing to answer your questions. Contact information is listed in the directory of your manual. Or check the website:

114 Thank You! Don’t Forget Your Certificate!

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