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Completeness Conciseness Consideration Clarity Concreteness Courtesy Correctness Seven C’s of Effective Communication.

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Presentation on theme: "Completeness Conciseness Consideration Clarity Concreteness Courtesy Correctness Seven C’s of Effective Communication."— Presentation transcript:

1 Completeness Conciseness Consideration Clarity Concreteness Courtesy Correctness Seven C’s of Effective Communication

2 Objectives Explain What makes Communication Ineffective Describe the Components of Communication Process Explain the Seven C’s of Effective Communication Explain How to Communicate by Showing Consideration Explain Role of Tone in Appearing Courteous Explain the Use of NATO Phonetic Alphabet for Clarity Explain the Use of Vocabulary for Correctness Explain the Strategies to Apply Seven C’s of Communication List the Tips for Effective Communication List the Characteristics of a Good Communicator

3 Introduction Recently, Ubersoft bagged a large project for developing the Customer Relationship Management (CRM) software for an esteemed bank, Goldmann Bank. Liam and his team are going to work on the ‘Goldmann CRM’ Project, as it was named.

4 Introduction The schedule for the project was very tight and all the team members including Liam were required to work extra hours. As per Ubersoft’s Company Policy, each employee had the flexibility to put in extra hours either from office or from home.

5 Introduction Hence, an employee working extra hours from home could access the company servers by logging into the Company’s Virtual Private Network (VPN) from his home. Liam submitted the initial design document to the client for their review.

6 Introduction Liam waited for the client’s call over the entire weekend but he did not receive any call from them. He also checked his mail but did not see any mail from the client.

7 Introduction In fact, the client had tried calling Liam several times over the weekend and was frustrated that Liam had not given his mobile number correctly to him. Liam lost face in front of the client and also valuable time was wasted as the design document was not finalized over the weekend.

8 Introduction Hence, you can understand the criticality of effective communication. All this confusion could have been avoided, if Liam had shared his mobile number and then cross checked with the client to see if the client had noted it down correctly.

9 Introduction Also, Liam could have ed the mobile number to the client rather than dictating it, for more clarity and accuracy of the message.

10 Introduction Hence, you can understand that effective communication involves many factors that have to be considered to make it effective such as the ‘Seven C’s of Effective Communication’. Let us learn about ‘Seven C’s of Effective Communication’ in detail.

11 Components of Communication Process ResponseFeedbackSenderEncodingDecodingReceiverMessageMedia The main components of communication process are as follows: Context Sender / Encoder Message Medium Recipient / Decoder Feedback Let us look at each component in detail.

12 What makes Communication Ineffective? It is important that before learning to communicate effectively, you should understand the key barriers of communication. These barriers make communication ineffective and are as follows: 1Language Differences 2 Information Overload 3 Inattention 4 Time Pressures 5 Distraction/Noise 6 Complexity in Organizational Structure 7 Poor Retention 8 Inaccurate Interpretation 9 Perceptual Differences 10 Linguistic Impact on Language 11 Semantics 12 Physical 13 Emotional & Psychological 14 Gender 15 Culture

13 Seven C’s of Effective Communication There are 7 C’s of effective communication which are applicable to both written as well as oral communication. Awareness of the 7 C’s of communication makes you an effective communicator. The 7 C’s of effective communication are as follows: Completeness Conciseness Consideration Clarity Concreteness Courtesy Correctness Let us look at each in detail.

14 Courtesy ‘Courtesy’ in a message implies the message should show the sender’s expression as well as should respect the receiver. The sender of the message should be sincerely polite, judicious, reflective and enthusiastic.

15 Common Courtesy Expressions Some of the common courtesy statements that you can use are: Good MorningHow are you?How do you do?Have a good day!GoodbyeTake Care!May I help you?This way please.Could I please come in?I beg your pardon.Let me help you with that.

16 Strategies to Apply Seven C’s of Communication Emotions should be managed in a conversation. If you are getting angry, you have to calm yourself by: Speaking to the person as if the other person is not angry Avoid the use of the word "you" - this avoids blaming. Nod your head to assure the other person that you heard him. Maintain eye contact with him. Move the discussion to a private area, if possible.

17 An individual may be extremely hard working and an intelligent worker, but to taste success in the fierce competitive world, the person has to be a good and impressive communicator. In organizations, you will not get too many chances to win the confidence of your boss and fellow workers. Tips to Improve Workplace Communication

18 This is a DEMO Course On – Seven C’s of Effective Communication. Join MSG Premium Membership and Get Access to around 120 Courses + New courses added every week. What You Get: 1.View All Courses Online. 2.Download Powerpoint Presentation for Each Course. 3.Do the Knowledge Checks for Each Course. This is a DEMO Course On – Seven C’s of Effective Communication. Join MSG Premium Membership and Get Access to around 120 Courses + New courses added every week. What You Get: 1.View All Courses Online. 2.Download Powerpoint Presentation for Each Course. 3.Do the Knowledge Checks for Each Course. ManagementStudyGuide.com


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