Contingency Planning – Strategy to minimize the effect of disturbances and to allow for timely resumption of activities for an organization. Often combines several different sub- plans providing detailed instructions regarding how to conduct the company in the face of several different emergency situations.
Contingency Planning – Focuses on continuing operations in the face of some sort of natural disaster, man-made, security violation, intentional or accidental disruption that affects normal operations. Examples from SCF Arizona and Central AZ Project
Disaster - Sudden, unplanned calamitous event Makes it impossible to perform functions for some period of time
Disaster - Types: Class 1 – Most severe Class 2 – Local/regional affect Class 3 – Major destruction during work hours Class 4 – Destruction off hours Class 5 – 1 or 2 functions affected Class 6 – Sub function affected Class 7 – Lost document
Disaster Recovery Planning - Advance planning & preparation Minimize loss Ensure continuity of critical business functions
Recovery – “When the smoke clears and the waters recede” Recovery Checklist Annually – Confirm vendor agreements Benefit of a RIM and Retention program
Business Impact Analysis (BIA) - Evaluate critical operations for the organization and determine resources needed to run them. Basis for management to make strategic decisions about recovery. Crucial to know exactly where all critical information resides and to plan for its recovery should the need arise.
Business Impact Analysis (BIA) - Recovery Time Objective: Period of time within which systems, applications, or functions must be recovered after an outage. Recovery Point Objective: Point in time to which systems and data must be recovered after an outage.
Vital Records Protection Program– Ensures continued viability Can resume operations quickly Re-establishes financial and legal status Fulfills obligations ID’s records needed immediately following a disaster 2-8% are Vital
Vital Records Protection Program– What does it Include? Start with Inventory Define & Identify Priority After disaster, records needed may not be same as organizational vital records
Vital Records Protection Program– Common Vital Records after Disaster: Emergency Plans & Directives Delegation of Authority Building Plans & building system operation manuals Emergency Staffing Assignments
Vital Records Protection Program– Protection Methods Fire-resistant safes or cabinets Vaults Duplication Cloud Microfilm or Digital copies
Vital Records Protection Program– Electronic Protection Methods Magnetic Back Up Tape Electronic Vaulting Mirroring – Redundancy Hot Site – Warm Site – Cold Site
Resources – Records Emergency Planning and Response Webinar – FEMA, www.firstrespondertraining.govwww.firstrespondertraining.gov Association of Contingency Planners – AZ Chapter, www.azacp.org www.azacp.org Disaster Resource Guide, www.disaster-resource.comwww.disaster-resource.com NFPA 232, Standard for the Protection of Records – NFPA, www.nfpa.orgwww.nfpa.org Vital Records & Business Continuity – ARMA, www.ARMA.org, Online courses www.ARMA.org BCP Seminar - AIIM, March 2003 Presentations, http://www.aiim.org/Chapters/ChapterWebArticle.aspx? ChapterID=20&WebArticleID=26308 http://www.aiim.org/Chapters/ChapterWebArticle.aspx? ChapterID=20&WebArticleID=26308
Contact Information: Monique Hafler, Central AZ Project 623-869-2147 email@example.com Katherine Jonelis, SCF Arizona 602-631-2128 firstname.lastname@example.org