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Maximizing Uptime and Your Firm's Bottom Line: Understanding risk and budget when evaluating business continuity & disaster recovery protocols Michael.

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Presentation on theme: "Maximizing Uptime and Your Firm's Bottom Line: Understanding risk and budget when evaluating business continuity & disaster recovery protocols Michael."— Presentation transcript:

1 Maximizing Uptime and Your Firm's Bottom Line: Understanding risk and budget when evaluating business continuity & disaster recovery protocols Michael Kemps Chief Executive Officer and Legal Technology Consultant

2 Interactive Agenda What is Disaster Recovery Causes and Harm of Downtime RPO and RTO Hot Site vs. Outsourced vs. RaaS (Recovery as a Service) Budget Consideration Continuity - Mimecast Questions & Discussion

3 What is Disaster Recovery? The process, policies and procedures of restoring operations critical to the resumption of business Regaining access to data, communications and workspace Resuming business processes after a natural or human-induced disaster

4 The Causes of Data Center Downtime Source: Symantec, 2011

5 Harm of Downtime Reputation / client service Fine / legal penalties Lost revenue Lost productivity Security Decreased employee productivity IT resource stress Brand damage Non-compliance with regulatory requirements

6 Business Impact: Risks Source: IBM, 2010 Frequency Per Year Consequences or Cost of Loss Virus Disk Failure Data Corruption Data Growth Worms Data Driven Business Driven Event Driven System Availability Failure Application Outage Governance New Products Compliance Marketing Campaigns Workplace Inaccessibility Audits Political Events Natural Disaster Mergers and Acquisitions Building Fire Pandemic Failure to Meet Industry Standards Regional Power Failures Long Term Data Preservation Network Problem 1, Every 10 Years Every 10,000 Years

7 Risk Tolerance Prioritization Risk Scoring IMPACT if risk occurs LIKELIHOOD of occurrence LowHigh Impact Likelihood Low High Highest Priority Lowest Priority Medium Priority

8 RPO and RTO RPO: “recovery point objective” The point in time to which data must be restored to successfully resume processing. Often thought of as time between last backup and when outage occurred. RTO: “recovery time objective” The time within which business functions or applications must be restored, including time before disaster is declared and time to perform tasks.

9 Solutions Hot Site (Do-it-yourself) Outsourced Solution Provider Recovery as a Service (RaaS)

10 Hot Site (Do-it-yourself) Firm builds a replica server room in a rented colocation datacenter or second office Includes leased lines for communication, power, and cooling. All hardware and software is purchased and maintained by the firm. Benefits Performance is only limited by what the firm is willing to pay RTO is potentially the highest of all solutions RPO is potentially the highest of all solutions

11 Hot Site (Do-it-yourself) Disadvantages Cost Potentially more than doubles the cost of the production environment Ongoing maintenance Complexity The firm is responsible for the patching and maintenance of two disparate datacenters Hardware/Software Drift Monitoring The firm is responsible for all monitoring of the replication and readiness for recovery

12 Outsourced Solution Provider Similar technology and architecture to do it yourself Firm contracts with a third party to build a replica server room in a rented colocation datacenter or cloud provider All hardware and software is purchased by the firm, but maintained by the third party vendor. Benefits Outsourced expertise that is not available with in- house resources.

13 Outsourced Solution Provider Disadvantages Cost Similar cost structure to the Hot Site option, with the added cost of the third party Ongoing cost from the third party Knowledge is not retained in-house Provider’s capacity potentially limited during the disaster

14 RaaS (Recovery as a Service) RaaS Local disk backup with replication of firm data to the vendor’s data center; the vendor can host the firm’s servers as required Benefits Eliminate complexity of DR DR infrastructure is managed by the vendor Economies of scale and lower cost High RPO / RTO SSAE 16, or ISO/IEC 2001, and ISO 9001 Certified Data Centers

15 RaaS (Recovery as a Service) Performance Adequate performance but limited by vendors infrastructure Control Firm data stored on third party equipment Mitigated by contractual obligations Monthly cost based on number of servers and size of data replicated to the facility Grows over time Not necessarily predictable

16 Model Downtime Costs Calculate the labor cost of an outage: Labor Cost = P x I x R x H P = number of people affected I = percentage impact R = average employee cost per hour H = number of hours of outage Calculate revenue loss during an outage: Lost Revenue = ( GR / TH ) x I x H GR = gross yearly revenue TH = total yearly business hours I = percentage impact H = number of hours of outage

17 Budgeting Methodology: Step 1 Determine Risk tolerance objectives Service level and approach Functionality Level of expertise and automation required Determine technology, implementation and support costs Project costs for life span of selected approach ( Year 1, 2, 3 )

18 Budgeting Methodology: Step 2 Which approach is right for you? Do It Yourself Outsourced Solution Provider Recovery as a Service ( RaaS ) Apply budgeting methodology template and determine the most appropriate approach Templates provided upon request

19 Continuity - Mimecast Enables continuous communication with clients Always on recovery Archive functionality Smaller/faster local mailboxes, while maintaining full searchability Feature Rich Platform E-Discovery Encryption Closed Circuit Messaging Anti-Virus/Anti-Spam

20 Microsoft Outlook Microsoft Exchange 2010

21 Microsoft Outlook Microsoft Exchange 2010

22 Disaster Recovery Planning Technology alone is not enough Establish a plan Risk analysis Establish priorities Develop recovery strategies Document your plan Test your plan Implement your plan

23 Thank you! Contact information for questions or guidance: Michael Kemps (800)


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