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Scaling to new heights Proprietary & Confidential (STR.Grants, L.L.C.) 1 An Overview of STR.Grants Comprehensive Solution to Support NSP 123 Our Software.

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Presentation on theme: "Scaling to new heights Proprietary & Confidential (STR.Grants, L.L.C.) 1 An Overview of STR.Grants Comprehensive Solution to Support NSP 123 Our Software."— Presentation transcript:

1 Scaling to new heights Proprietary & Confidential (STR.Grants, L.L.C.) 1 An Overview of STR.Grants Comprehensive Solution to Support NSP 123 Our Software Will Help You Meet Your NSP Challenges

2 Proprietary & Confidential (STR.Grants, L.L.C.) 2 STR Has Proven Software To Meet Your NSP Program Needs If You Are … Working with Any Of These Groups  Named Consortium Members  Contractors and Sub Recipients  Individual Homeowners Using Any Of The Following Components In Your Action Plan  Purchase and Rehabilitation  Demolition  Creating a Land Bank  Redevelopment  Financing Mechanisms Our NSP Solution Provides You The Tools You Need To Track And Report On The Funds You Received And The Outcomes That You Have Achieved 123

3 Proprietary & Confidential (STR.Grants, L.L.C.) 3 Our Turn-key Solution Is Web Based Easy To Use Modular Scalable Cost Effective Proven From Production Use Available Now In A Hosted Environment

4 Proprietary & Confidential (STR.Grants, L.L.C.) 4 Our Software Fulfills Your Recovery Act Reporting Requirements Each application that is processed in eGrantsPlus automatically has an associated FFATA record created. Clicking on the “Details” link displays the elements of that record in table form. Recipients can start to complete reports at any time. The report displayed here has been configured to collect data about “ Jobs Created.” Our software includes configurable progress reports from sub-recipients where you can collect performance measures, narratives, and attachments.

5 Proprietary & Confidential (STR.Grants, L.L.C.) 5 Our Solution Tracks Property Level Details You Will Need For Traceability and Reporting Distribution of Properties by National Objective Category Distribution of Properties by Method of Disposition Homeowner Race And Ethnicity Report

6 Proprietary & Confidential (STR.Grants, L.L.C.) 6 In The Next Few Minutes, We Will Outline The Significant Challenges Of NSP Compliance  HUD Federal Register Notice Details  HUD Audit Findings And Recommendations  Grantee Concerns Show How STR’s Solution Responds To These Challenges  End-to-end Visibility And Management Control  Single Traceable Repository For Reporting Of Financial And Property Data  Easy-to-use System For Day-to-day Operation  A Cost Effective, Turn-key Hosted Solution

7 Proprietary & Confidential (STR.Grants, L.L.C.) 7 Significant NSP Challenges Reporting  HUD Requirements  Recovery Act Requirements Compliance  Traceability/Proof to Show Distribution And Use Of Funds Audit Trail For Data Gathered Justification For Decisions Made  Consistency of Data Between Reported Data Sub-Recipient Data Vendor Data This Will Significantly Increase Your Exposure To Audit and Public Scrutiny 123

8 Proprietary & Confidential (STR.Grants, L.L.C.) 8 HUD/NSP Federal Register Vol. 73, No. 194 (10/6/2008)  “HUD is using DRGR for the NSP because no other application and reporting system was sufficiently flexible to deal with the alternative requirements.”  “The emergency nature of this legislation and corresponding statutory time frames do not give HUD sufficient time to develop a new system or modify an existing system to perfectly fit NSP.” STR Meeting With HUD – 2/2/2010  NSP will set the standards for accountability in future HUD awards.  HUD expects NSP recipients to provide processes and controls to ensure that data gathered and reported to HUD is accurate.  Property level details may not be required as part of reporting in HUD’s DRGR, but the NSP recipients are expected to have sufficient management processes and systems to allow for traceability of all data.

9 Proprietary & Confidential (STR.Grants, L.L.C.) 9 HUD Is Doing NSP Audits Now NSP will likely be the object of significant public scrutiny for some time Pro-active measures today to prevent problems later will likely save significant time and money Accountability is likely to extend well beyond the currently visible three-year horizon HUD is looking to make this program the model for programs in the future

10 Proprietary & Confidential (STR.Grants, L.L.C.) 10 Reported NSP Audit Findings Supporting documentation inadequate Internal controls lacking separate, specific, and well-documented policies and procedures for acquisition, rehabilitation, and resale/rental activities Capacity to administer its allocation of Program funds questionable Staffing (recipient and sub-recipient) inadequate Selection process for approving NSP applicants inadequate 123

11 Proprietary & Confidential (STR.Grants, L.L.C.) 11 Common Audit Recommendations Make changes and/or immediately return any Program funds to HUD that are not anticipated to be obligated by the 18-month deadline. Create and maintain policies and procedures specific to  Acquisition and rehabilitation  Program-monitoring activities (Grantee) perform additional monitoring to ensure that the sub- recipient properly administers the NSP funding in accordance with federal requirements. 123

12 Proprietary & Confidential (STR.Grants, L.L.C.) 12 NSP Recipient Concerns Because budgets and jobs have been cut,  There is “no” time to modify current systems  Traditional workaround of using more people to manually gather data from legacy systems not possible  Accuracy of resulting data is being questioned No systems in place to capture data to meet the new ARRA reporting requirements, like jobs created and the FFATA reporting requirements No way to consolidate the data currently in multiple independent systems to allow data to be captured for a single property in one location Administrative delays and infrastructure limitations make hosting of any new system difficult 123

13 Scaling to new heights Proprietary & Confidential (STR.Grants, L.L.C.) 13 STR’s NSP Solution

14 Proprietary & Confidential (STR.Grants, L.L.C.) 14 Solution Overview We Also Offer A Hosting Option Single Repository For Reporting and Traceability eGrantsPlus ® Allows you to accept and process applications from sub-recipients and from homeowner ePropertyPlus™ Allows you to create and maintain a land bank and track actions associated with each property x You could select just eGrantsPlus You could select just ePropertyPlus You could select both eGrantsPlus and ePropertyPlus

15 Proprietary & Confidential (STR.Grants, L.L.C.) 15 With eGrantsPlus, You Can … Create and Post Solicitations Accept and Process Applications Document Selection Processes Make Selections/Award Manage Recipients After Award  Progress Reports  Financial Status Reports  Site Visits  Claims Processing You Can Track Funds And Accept Applications For Mortgage Assistance You Can Manage Post Selection Activities And Interactions With Recipients 123

16 Proprietary & Confidential (STR.Grants, L.L.C.) 16 Create And Maintain Property Records For Land Bank Assign Property “Owner” Identify, Order, Track and Monitor Required Actions, e.g.,  Appraisal  Environmental Review  Title Search Document Vendor Actions Review And Approve All Input Track Costs By Property, Action, Or Vendor Record Closing And Buyer Information With ePropertyPlus, You Can Allows You To Maintain A Land Bank And Track Activities And Costs Associated With Each Property  Demolition  Construction  Closing(s) 123

17 Scaling to new heights Proprietary & Confidential (STR.Grants, L.L.C.) 17 eGrantsPlus Our Best-of-Breed Grants Management Software

18 Proprietary & Confidential (STR.Grants, L.L.C.) 18 Create and Submit Application Complete the application that is organized to make completion easy. Click verify application to ensure that all data has been entered. Click “Submit Application” and the application has been submitted and received. 123

19 Proprietary & Confidential (STR.Grants, L.L.C.) 19 Review and Evaluate Application Once the applicant has submitted the application, staff can take one of the configurable workflow actions, including scheduling the application for review. Staff and Peer Reviews are completed and documented on the Review screen. The “Show Questions” links display the questions that guide the scoring. Users enter the category scores and click “Update Category Scores.” Scores are totaled and ranked automatically.

20 Proprietary & Confidential (STR.Grants, L.L.C.) 20 Traceability Of Actions From Submission to Award The flow of the application from submission to award is traceable using this standard report.

21 Proprietary & Confidential (STR.Grants, L.L.C.) 21 Progress Reports & Financial Status Reports After funding is approved, configurable progress and financial status reports are created for submission on scheduled dates. Recipients can start to complete the report at any time. The report allows performance metrics and narratives to be included. The displayed report will collect data about “Jobs Created.” Configurable letter or email messages can be triggered automatically to remind the recipient of an upcoming or past due report. A complete history of correspondence sent to the recipient is viewable at any time.

22 Proprietary & Confidential (STR.Grants, L.L.C.) 22 Site Visits eGrantsPlus provides a very convenient way to schedule and document site visits and generate the correspondence to the recipient about the visit. Generation of the notification letter is a single mouse click. Once the site visit has been conducted, the observations and the items needing follow-up can be easily documented. After documenting the visit, a follow-up letter can be generated and sent.

23 Proprietary & Confidential (STR.Grants, L.L.C.) 23 Claims Creation and Processing Recipients can create invoices for reimbursement or for advance of funding. Shown is an invoice created for an “Advance” of funds. The user clicks “Submit Invoice” when the invoice has been completed. The status history shows the date when the invoice was started and when it was submitted. Staff members view submitted invoices, initiate payments for the invoice items and approve or reject the invoices.

24 Proprietary & Confidential (STR.Grants, L.L.C.) 24 FFATA Reporting Each application that is processed in eGrantsPlus automatically has an associated FFATA report record created. Clicking on the “Details” link displays the elements of that record in table form. Clicking on the “Export” exports the data in fixed length row format.

25 Proprietary & Confidential (STR.Grants, L.L.C.) 25 Management Oversight Reports Managers can check at any time to determine how much of the funds received have been approved, committed or obligated. In this case, there has been only one application for $20,000 for this opportunity. Administrators can also see a report to show the progress and financial status reports coming due or past due. Shown here is the report for Progress Reports coming due. Clicking on the link in the total column will display a list of the reports either past due or coming due.

26 Scaling to new heights Proprietary & Confidential (STR.Grants, L.L.C.) 26 ePropertyPlus Our Land Bank Management and Property Tracking Software

27 Proprietary & Confidential (STR.Grants, L.L.C.) 27 Property Search Property Search screen allows search by several property characteristics. The user enters the search criteria, in this case, Property ID, and clicks the “Search” button. The search results are returned. The user can click on the Property ID link to view the Property Detail Report.

28 Proprietary & Confidential (STR.Grants, L.L.C.) 28 Property Details The Property Detail Report is the central screen of the ePropertyPlus tool. Everything about a property is displayed on this screen or the user can use links on the page to view the data. Shown here is the top section of the screen. The next slide will display the bottom section of the screen. A significant features of the ePropertyPlus tool is the ability to make all the attached documents related to a property available from a single screen. Shown here are six of the sub-folders for document attachments. Attachments can be viewed by clicking the “View” link. Using the “Add Attachment”, “Delete”, and “Move” links, a user can upload attachments, delete attachments and move attachments to a different “folder.”

29 Proprietary & Confidential (STR.Grants, L.L.C.) 29 Property (Case) Notes In the top banner of each property-centric screen are links to the Property Notes for the selected property. A user can view existing notes or add a new note by clicking the corresponding link. Here the user is clicking the “View” link. The Property Notes have a filter to allow the user to search for specific notes of interest

30 Proprietary & Confidential (STR.Grants, L.L.C.) 30 Actions Summary The Actions Summary is displayed at the bottom of the Property Details screen on the previous slide. This section shows the Actions that are to be taken, the current state of each action, the date of that action, and the assigned vendor. Where action has been taken, a “View” link is available for the user to view the current data for that action. Here the user is clicking on the “View” link for the Appraisal action. This is a typical “Action Details” screen, reached when the “View” link is clicked on the Property Details Report screen. The screen displays the data for the action that was taken, including any entry that was made in the Property Notes and any attachments loaded by the Vendor when the action was completed.

31 Proprietary & Confidential (STR.Grants, L.L.C.) 31 The user enters the property ID and clicks the “Search” button The expenditure data for the property is displayed as a single row as the search results. The user can click on any expenditure total to drill down to the details about this total. Expenditure Data The user can search for expenditure data associated with a property. In this case, the first level of drill-down shows the expenditure totals by month. The user can further drill-down to see the specific details by clicking on the amount link for the month of interest. In this case, there is a second level of detail available to show the individual line-items that contributed to the total on the previous screen. In this case, the user has clicked on the February total to see the details. 004445 123

32 Proprietary & Confidential (STR.Grants, L.L.C.) 32 Standard Reports ePropertyPlus comes with a full set of exportable standard reports. The user uses the Report Type dropdown to select the report of interest. In this case, the user has selected the Buyer Race and Ethnicity report. With the report type selected, the user clicks the “Export” button to export and view the data.

33 Proprietary & Confidential (STR.Grants, L.L.C.) 33 Property Disposition and LMI Dashboard Distribution of Properties by National Objective Category Distribution of Properties by Method of Disposition

34 Proprietary & Confidential (STR.Grants, L.L.C.) 34 Our Goals For This Presentation Were To Outline The Significant Challenges Of NSP Compliance  HUD Federal Register Notice Details  HUD Audits Findings And Recommendations  Grantee Concerns Show How STR’s Solution Responds To These Challenges  End-to-end Visibility And Management Control  Single Repository For Reporting Of Financial And Property Data  Easy-to-use System For Day-to-day Operation  A Cost Effective, Turn-key Hosted Solution

35 Proprietary & Confidential (STR.Grants, L.L.C.) 35 STR.Grants Makes Sense STR Has The Experience  Software Development  Grants Management Including HUD CDB Grants  Property Tracking STR Has The Solution  Modular Financial Assistance & Property Tracking Software eGrantsPlus Financial Assistance Software ePropertyPlus Property Tracking Software  Offering To Fit A Range Of NSP Eligible Activities This Is What We Do!

36 Proprietary & Confidential (STR.Grants, L.L.C.) 36 Contact Us STR.Grants (Fairfax VA)  Bob Kuhnle, CTO and Solution Architect bob.kuhnle@strllc.com703-460-9009 bob.kuhnle@strllc.com  Dean Moore, Business Development Manager dmoore@strllc.com703-460-9011strllc.com


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