Presentation on theme: "BFEM Discussion of Capabilities and"— Presentation transcript:
1 BFEM Discussion of Capabilities and Requirements for HUDApril 2013
2 BFEM OverviewBFEM is managed and operated by the Administrative Resource Center, a member of the Treasury Franchise Fund.Program funding provided by inter-agency agreements with customer agencies.BFEM is a 100% government owned application, so customer agencies do not pay licensing costs (open source software).Annual firm-fixed price fees provide for shared service support.Federal program managementApplication hosting and database supportSystem development and enhancementsLevel of direct operational support services desired
3 BFEM Overview Staff of Seventeen (FY 2013) Application Budget Professionals with Process Management ExpertiseProject Management (PMBoK)Application ExpertsOperations and Maintenance DevelopersApplication100% Government Owned and OperatedLow Cost, Low Risk, Subscription ServiceVariety of Operational Service Level ParadigmsTwo modules can function independently or linked togetherBFEM (Budget Formulation and Execution Manager)PMM (Performance Measure Manager)3
4 BFEM Customers and Awards Budget Formulation CustomersDepartment of Homeland SecurityDepartment of StateUS House of RepresentativesAdministration of Children and Families (HHS)US Agency for International DevelopmentU.S. Air Force (Implementation Project)Department of JusticeDepartment of the TreasuryUS Forest ServiceCorporation for National and Community ServiceUS Agency for International Development OIGPerformance Management CustomersDepartment of EnergyNational Aeronautics and Space AdministrationDepartment of the TreasuryAdministrative Resource CenterProgram AwardsPresident’s Award for Management Excellence – 2008American Council for Technology Excellence.gov Award Finalist – 2011 and 2012Federal Computer Week “Federal 100” – March 20124
5 Benefits of Shared Service Common project management lowers administrative costs.Centralized infrastructure minimizes support costs.Knowledge sharing saves development expenditures.Generic solutions to specific problems means development for one customer benefits all.Experienced staff with a proven history of successful Departmental and Bureau-level formulation and performance implementations
7 Reloadable Spreadsheet Reloadable Spreadsheets System FrameworkUse DataEnter DataManage DataData StructureSetsGeneric Data PointsInterfaceData ElementsData SetCreates work spaceOrganizationEstablishes hierarchyGeneric Data PointDefines data typeModificationUsed to change dataAllocationDistribute values to common categoriesGeneric AttributeText field attached to an org, mod, or allocation.Excel ReportsJAVAHierarchyDisc. $ inThousandsOrganizationsFTEChange DataModImportExportChange DataModAllocationStrategic GoalGoal OneGoal TwoGoal ThreeReloadable SpreadsheetReloadable SpreadsheetsGeneric AttributesProgram CodeCategory CodeTracking NumberXYZ1999z100AllocationBudget Object Class1100 Personal Services1200 Contacts1300 EquipmentDocument EngineDocumentsGenerated TablesMS Word TextDocument Upload7
8 User Interaction - Worksheets Web 2.0 Cloud SolutionGWTWorksheet by:OrganizationsReport HierarchiesConfigurable ColumnsColors of MoneyFTE’sAnything that is quantifiableConfigurable Mod TypesReal Time Calculations8
9 Word Report Output Microsoft Word Templates Templates collected for: * Organizations* Modifications* Allocation ValuesDynamic TablesSingle Source for all Numbers!9
10 Excel Report Output Custom Written into our Customers’ formats Native MS ExcelFormulas for local gamingMultiple “Sets” (columns)Multiple Worksheets10
11 Preliminary Assessment of BFEM’s ability to meet HUD Core Budget Formulation and Forecasting FunctionsWorkflowScenariosImport data, validate data, and calculate budget models for multiple programsAssemble BudgetReportsDocumentsModel CalculationModel CalculationModel CalculationModel CalculationLegendData ValidationData ValidationCan be accomplished with current BFEM requirementsData ValidationData ValidationRequires modest software enhancements to existing BFEM capabilitiesImport DataImport DataImport DataNot existing BFEM functionality, but possibly feasible with future developmentImport DataNeed more information to make assessmentA BFEM Subject Matter Expert’s review of the Next Generation Management System (NGMS), Budget Formulation and Forecasting Requirements Definition, dated March 8, 2013 identified the above core functions. Each core function cuts across multiple HUD requirements. For example, the function import data creates the ability to meet “1.1 Data Import Process,” 3.3 Upload PD&R PHA Level Inflation Factors,” and other similar requirements. The box colors reflects a preliminary assessment of BFEM’s ability to accomplish most of the sub-requirements related to that function. This assessment is based on a limited review of the requirements and could be revised with additional analysis.
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