Presentation on theme: "PHAS ( Public Housing Assessment System) Effective beginning with FYE 3/31/2011 Public Housing Assessment System (PHAS) Indicators Physical (PASS)40."— Presentation transcript:
PHAS ( Public Housing Assessment System) Effective beginning with FYE 3/31/2011 Public Housing Assessment System (PHAS) Indicators Physical (PASS)40 points Financial (FASS)25 points Management Operations (MASS)25 points Capital Fund10 points 100 points Project scores roll up to PHA score 1
Small PHAs (<250 units) Frequency of scoring 3 High performers receive PHAS assessments every 3 years Standard and substandard performers receive PHAS assessments every other year Overall troubled and Capital Fund-troubled PHAs will receive PHAS assessments every year Required to submit FDS every year regardless of whether it is scored Note: Large PHA’s are scored every year
Financial indicator (FASS) 4 Purpose: The purpose of the financial condition indicator is to measure the financial condition of each public housing project. Determined by data reported to HUD by the PHA in the Financial Data Schedule (FDS) Project financial performance will be scored for each project (AMP) The AMP scores will be averaged across the PHA, weighted according to unit count, scores roll up to a composite PHA score.
MASS sub-indicators 13 Occupancy ▫ Emphasizes & measures project’s performance in keeping available units occupied ▫ Higher rate =higher score ▫ Maximum 16 points Tenant Accounts Receivable ▫ Measures the amount of tenant accounts receivable against tenant revenue ▫ Lower ratio = higher score ▫ Maximum 5 points Accounts Payable (new to PHAS!) ▫ Measures total vendor accounts payable, both current and past due against total monthly operating expenses ▫ Lower ratio = higher score ▫ Maximum 4 points
How to improve MASS: 14 Increase number of occupied units/reduce vacancies Maintain an updated waiting list Turn vacant units around quickly Collect the rents on time Enforce rent collection policies as much as possible Write off debts older than 6 months Increase revenue and lower TAR ratio Reduce accounts payable by paying bills on time Be knowledgeable about your physical conditions Review and understand your maintenance reports Know the amounts and status of your CFP grants Thoughtfully approve construction contracts
Physical Indicator (PASS) 15 Purpose: To determine whether public housing units are decent, safe, sanitary and in good repair and the level to which the PHA is maintaining its public housing in accordance with housing condition standards (§902.23 ) Determined by an inspection conducted in accordance with HUD's Uniform Physical Condition Standards (UPCS) Independent physical inspection performed and scored for each project/AMP ▫ statistically valid sample of the units in the PHA's public housing portfolio Project scores roll up to composite PHA score
Capital Fund Program (CFP) Indicator 16 Purpose: The purpose of the Capital Fund program assessment is to examine the period of time it takes a PHA to obligate the funds provided to a PHA from the Capital Fund program. To obligate 90% or more of funds as quickly as possible, but no later than 2 years after funds become available To modernize/develop Annual Contributions Contract (ACC) units and improve overall occupancy To meet HUD Strategic Plan goal to “Meet the Need for Quality Affordable Rental Homes”