Presentation on theme: "E FFECTIVE O RAL P RESENTATION General English and Soft Skills Classes Day 8 Vipul R. Solanki 1."— Presentation transcript:
E FFECTIVE O RAL P RESENTATION General English and Soft Skills Classes Day 8 Vipul R. Solanki 1
2 “If I went back to college again, I’d concentrate on two areas: learning to write and to speak before an audience. Nothing in life is more important than the ability to communicate effectively.” - Gerald R. FOrd “Of all the talent bestowed upon men, none is so precious as the gift oratory.” - Winton Churchill
Communication: Communication is an exchange of idea between SENDER and RECEIVER. Sometimes, because of the nuances/barriers in communication process, the message cannot be communicated fully/effectively. Communication gap occurs at two levels: 1Communication gap in channel 2Semantic gap 3
5 Effective communication: to communicate the message effectively with full intensity of meaning and to receive feedback from the receiver. If the two levels of barrier of communication are taken care, it will make both, the written and oral communication effective.
6 Oral Communication: The speaker sends oral message to the listener with the help of any particular channel. There are number of forms of technical oral communication: Interview Group Discussion Meeting Seminar Conference Symposium Presentation etc.
7 Oral Presentation: It is a useful tool of technical communication that is mostly predefined. It is a spoken form of technical writing. It is a process of interaction that involves face to face participation of speaker and listener. It is a reciprocal act between the presenter and audience. It breaks the monologue and open up dialogue.
8 Large number of audience can interact meaningfully and provide alternative viewpoints/ different interpretations of the subject. That makes the communication more effective. One can communicate one’s ideas to large number of people at a time. That saves time for both speaker and listener.
9 Utility: Used to explain/present the project that is under taken i.e. All-Up Project Used by the salesman, team manager etc. to present the product and it descriptions Used by the top administrators to presents the goals, activities and achievements of an institute Used in seminars to explain the topic, research paper etc. Used by the students to present the reports as part of academic activity
10 Types of Oral Presentations: The types primarily depend on the subject and mode of delivery and the confidence and experience of the presenter Verbatim Memorization Extemporaneous Impromptu
11 Preparation: Pre-Presentation Stage(Planning): Define subject Define the topics, sub topics and over all outline of the subject Think of the criteria for the study of the subject Learn the purpose of presentation like Inform Explain a process or experiment Convince/persuade somebody for something etc. Preparation
12 Collect material regarding the subject from different sources like Websites Books Magazines Journals Reports News papers Official documents Visits Interviews etc. Preparation
13 Assess audience For effective presentation know the audience in advance and prepare your presentation as per their requirement Age/gender/linguistic/cultural variation Homogenous group Heterogeneous group Preparation
14 Preparation Assessment of Locale: It is good to learn about the place of presentation Know the facilities like electricity, screen, boards etc. Learn about the seating arrangement Better to know the space/dais for presenter
15 Preparation Time (Chronemics): Lear the time for and of the presentation Choose the time of presentation as per the regions and cultures Learn different time languages Every culture/institution has its own specific time language
16 Preparation Preparing a draft: After the assessment of all the communication dimensions prepare the written draft of the presentation Draft is prepared as per the type of presentation i.e. PPT Writing of the content: Select an appropriate language as per the requirement of the audience Keep an appropriate length of the content that can be completed within given time
17 Preparation Sometimes skimming of the ideas at a time of presentation may break the sequence of the ideas and creates communication gap. Techniques for preparing draft(Writing): Narration/Illustration Classification(divide and explain) Chronological Compare and contrast Problem solution Spatial Specific to general/ general to specific
18 Preparation Graphical aids: Visualization makes the communication far more effective Poster Chart Table Photograph Maps Slide projector Overhead projector Opaque projector Cassets etc.
19 Presentation Presentation Stage: “Well begun is half done” Begin slowly, provide orientation to the audience Begin with Introduction Say about your self Share the purpose of gathering Introduce the topic/subject Come to the main topics with its headings and subheadings and explain it in detail
20 Presentation Do not throw dry words to the audience. It should not be like reading of a book Give life to words; create intensity of meanings. Communicate your emotional mind with your intellectual ideas. Appropriate use of non verbal language makes communication alive. The role of non verbal/body language in communication
21 Presentation Non verbal language consists “You can not not communicate” Disposition/Personal appearance Facial expression Eye contact Kinesics(Body movement) Posture Gesture Proxemics Para linguistic aspects(Voice and Poise Aspects)
22 Presentation Conclusion: Do not leave the discussion at any point. Tie up all the ends Conclude it by summarizing what you have said in your presentation You may throw light on the topics that are part of the subject but were not included in the discussion
23 Presentation Post Presentation: Ask audience for their doubts and questions Answer the questions in brief Answer the questions with polite expressions Do not take the questions personally Avoid long and argumentative questions for the time
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