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PowerPoint for Scientific Presentations A Hands-On Workshop Medical University of South Carolina James H. Nicholson March 27, 2002 A Hands-On Workshop.

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Presentation on theme: "PowerPoint for Scientific Presentations A Hands-On Workshop Medical University of South Carolina James H. Nicholson March 27, 2002 A Hands-On Workshop."— Presentation transcript:

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2 PowerPoint for Scientific Presentations A Hands-On Workshop Medical University of South Carolina James H. Nicholson March 27, 2002 A Hands-On Workshop Medical University of South Carolina James H. Nicholson March 27, 2002

3 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip D.O.A. Most bad presentations started that way; without a clear concept of exactly what the presenter wanted to say.

4 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Planning the Presentation 1. 1.Who is the audience and what do they already know? 2. 2.What information do they really need to leave with? 3. 3.Everything else is irrelevant 1. 1.Who is the audience and what do they already know? 2. 2.What information do they really need to leave with? 3. 3.Everything else is irrelevant

5 I am going to give you a long speech today I didn’t have time to prepare a short one Winston Churchill I am going to give you a long speech today I didn’t have time to prepare a short one Winston Churchill

6 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Things you should NEVER say in an oral presentation I apologize for this slide….. I don’t really want you to read this slide….. This isn’t something you need to remember…… You already know this.. THEN FIX IT THEN DON’T SHOW IT THEN DON’T WASTE MY TIME WITH IT

7 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Basic PowerPoint Steps 1. 1.Format presentation 2. 2.Enter text 3. 3.Insert – –Images – –Tables – –Graphs 4. 4.Set up presentation 5. 5.Output and storage 1. 1.Format presentation 2. 2.Enter text 3. 3.Insert – –Images – –Tables – –Graphs 4. 4.Set up presentation 5. 5.Output and storage

8 Setting the Look Use the MASTER slide to set: –Colors –Fonts  Style Save style as.pot file

9 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip 1. Set Up Master Slide Go to View- Master – Slide Master Change the background Change the font and font color Insert “logosm.bmp” in the upper right corner and size appropriately When finished – go to View – Normal to return to the slide you were working on

10 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip WARNING !!!   Fonts have to be present on the presentation computer in order to display correctly   Use basic “universal” fonts   Arial   Times New Roman   Greek symbols can be a problem!   Create and present with the same computer   Or test run your presentation   Fonts have to be present on the presentation computer in order to display correctly   Use basic “universal” fonts   Arial   Times New Roman   Greek symbols can be a problem!   Create and present with the same computer   Or test run your presentation

11 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip (As Presented) Comic Sans  (Symbol) Broadway Brush Script Beesknees Curlz Old English Text (As Presented) Comic Sans  (Symbol) Broadway Brush Script Beesknees Curlz Old English Text Font Wars Any difference between the fonts (as typed) and (as presented) represent a font that is not available on the presentation computer

12 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Creating Text Slides Slide layouts Relative formatting X Different from word processing Bullets Promoting/demoting text X Don’t use tab Cut & paste Text boxes Slide layouts Relative formatting X Different from word processing Bullets Promoting/demoting text X Don’t use tab Cut & paste Text boxes

13 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Make a Bullet List of Things You Like in a Presentation Click to add text Enter another line –Demote –Demote again Promote –Promote Again

14 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Going, Going, Gone Going, Gone If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the classIf you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class

15 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Text Tips Use phrases Present the essentials Use your oral presentation to: Elaborate, explain, illuminate Dazzle, amaze, amuse That at least justifies your presence Reading the slides to your audience is boring and insulting Use phrases Present the essentials Use your oral presentation to: Elaborate, explain, illuminate Dazzle, amaze, amuse That at least justifies your presence Reading the slides to your audience is boring and insulting

16 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Memory by Association The Audio Visual Effect We remember things by association. Every piece of information in our memory is connected to other pieces in some way Information that is presented as both audio AND visual is better remembered One image can only support one concept We remember things by association. Every piece of information in our memory is connected to other pieces in some way Information that is presented as both audio AND visual is better remembered One image can only support one concept

17 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Adding Images Graphic files – –Photos – –Line art – –Clip art – –Drawing Graphic files – –Photos – –Line art – –Clip art – –Drawing

18 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Image Sizes PowerPoint – –1024 x 768 – LCD projector Note: physical size of 7.5 x 10 makes dropping the image easier into the PowerPoint format PowerPoint – –1024 x 768 – LCD projector Note: physical size of 7.5 x 10 makes dropping the image easier into the PowerPoint format

19 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip JPEG files –Most universal –Most compact Resolution –Full screen (projector) 1024x768 pixels –Approx 1MB file JPEG files –Most universal –Most compact Resolution –Full screen (projector) 1024x768 pixels –Approx 1MB file Photos (Bit Maps)

20 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Insert Images Insert “lm.jpg” Make a label and draw an arrow

21 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Line Art & Graphic Images Indexed Color (Limited Palette) Use.BMP or.GIF file Set transparent color Indexed Color (Limited Palette) Use.BMP or.GIF file Set transparent color

22 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip.GIFs &.BMPs 1.Go to Format – Background – and change the background to dark blue – Apply – to this slide only 2.Insert “image_rev.bmp 3.Click on the image and use the “Transparency” tool to make the black background transparent GIFs &.BMPs 1. 1.Go to Format – Background – and change the background to dark blue – Apply – to this slide only 2. 2.Insert “image_rev.bmp 3. 3.Click on the image and use the “Transparency” tool to make the black background transparent

23 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Clip Art ( Vector Graphics ) “Drawing” files Resolution is independent of size Can be easily “taken apart” and edited Small file size Use.WMF “Drawing” files Resolution is independent of size Can be easily “taken apart” and edited Small file size Use.WMF

24 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Clip Art 1. 1.Insert “chest.wmf” 2. 2.Double click on picture 3. 3.Convert to Microsoft Office Drawing Object 4. 4.Use Draw – Ungroup to separate image into parts 5. 5.Select one item and change color 6. 6.Delete one part 7. Draw a box around the image and use Draw - Regroup

25 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Drawing Tools Use to annotate images Use to generate images Draw Tools – –Grouping – –Order – –Distribute – –Align Use to annotate images Use to generate images Draw Tools – –Grouping – –Order – –Distribute – –Align

26 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Draw Tools 1. 1.Insert “computer.gif” 2. 2.Use Edit – Copy – Paste to create more 3. 3.Use Draw –Align – Distribute – Group 4. 4.Use the Line tool to connect 5. 5.Use Draw – Order to put lines in back 6. 6.Final figure should look like sample

27 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Your Drawing Should Look Like This

28 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip WARNING!!! Use standard file types (JPEG) – –Avoid platform specific file types (PICT) Make sure that the graphic supports the text Use graphics and effects selectively Avoid excess “cuteness” Use standard file types (JPEG) – –Avoid platform specific file types (PICT) Make sure that the graphic supports the text Use graphics and effects selectively Avoid excess “cuteness”

29 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Stepactionuse 1Set up columns and rows Table tool 2Enter textKeyboard 3Highlight key pointsFormat & color Creating Tables

30 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Create a Table Double Click to Create Table

31 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Inserting PowerPoint Charts Select slide layout - graph Insert data Choose chart type Use chart options to customize Select slide layout - graph Insert data Choose chart type Use chart options to customize

32 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Add a Chart Double Click to Create a Chart

33 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Your Chart Might Look Like This Depending on the Choices You Made

34 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Insert an Excel Worksheet 1. 1.Insert Object – Create from File – 01.xls 2. 2.Answer NO to update links 3. 3.Size figure

35 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Excel Worksheet

36 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Using Slide Sorter to Arrange Your Presentation Use slide sorter – –To arrange and hide slides – –To cut & paste slides – –To generate automatic summary slides Use notes page to annotate slides Use outline to generate handouts – –Exporting to text Use slide sorter – –To arrange and hide slides – –To cut & paste slides – –To generate automatic summary slides Use notes page to annotate slides Use outline to generate handouts – –Exporting to text

37 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Arrange Presentation 1.Go to View – Slide Sorter 2.Arrange the order of slides 3.Edit – Copy Slide #2 - Paste to create a new slide after this slide 4.You will use this slide later to animate text

38 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip 35mm Slides Hardcopy Handouts. ppt file Zip CD Network. pps file Presentation Show File LCD Projector PowerPoint Output Files

39 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Web Site.html Web Page Universal Format Adobe Acrobat File.pdf Export Options ( save as ).gif.jpg.bmp.png.wmf Documents images

40 Animation

41 Reasons To Animate To give eye relief To keep audience attention To keep the audience focused – –animate bullet lists – –animate graphs by element by series To better illustrate dynamic processes To give eye relief To keep audience attention To keep the audience focused – –animate bullet lists – –animate graphs by element by series To better illustrate dynamic processes

42 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip REMEMBER Less is More!!!!! If in Doubt Leave it OUT!

43 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Animating Text Go to View – Slide Sorter Arrange the order of slides Edit – Copy Slide #2 - Paste to create a new slide after this slide Animate the text in the slide you copied in slide sorter previously –Use the demote text arrow to create sub- bullet categories Change the animation from “grouped by1 st level paragraph to 2 nd level Change the animation from “grouped by 2 nd level paragraph to 3 rd level

44 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Your Result Should Animate Like This Go to View – Slide Sorter Arrange the order of slides Edit – Copy Slide #2 - Paste to create a new slide after this slide Animate the text in the slide you copied in slide sorter previously –Use the demote text arrow to create sub-bullet categories Change the animation from “grouped by1 st level paragraph to 2 nd level Change the animation from “grouped by 2 nd level paragraph to 3 rd level

45 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Animate This Chart (by series)

46 Your Chart Animation Should Look Something Like This

47 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Adding Sound Files Insert file “crashburn.wav” here from your practice_files folder

48 Insert file “crashburn.wav” here from your floppy (a) drive Your Sound File Should Play Like This

49 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Adding Movie Clips The Main Requirement for Being Successful at MUSC Insert file “waterwalk.avi” here from your floppy (a) drive

50 The Main Requirement for Being Successful at MUSC Insert file “waterwalk.avi” here from your floppy (a) drive Your Movie File Should Play Like This

51 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Animate this object to spiral-in to the sound of applause

52 Your Animation Should Play Like This

53 Sailing Snorkeling Partying Sailing Snorkeling Partying Complex Animations

54 Spring Break in the Bahamas Sailing Snorkeling Partying

55 Sailing Snorkeling Partying Sailing Snorkeling Partying Your Animation Should Play Like This

56 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Animating Your Presentation - Slide Transitions Click on Slide Show – Slide Tramsition –Select an Effect and Speed –Select Automatic or Mouse Click Go Back to the first slide and play the presentation to see the transition

57 Practice Slide If you would like hands-on practice, use the PowerPoint File practice.ppt This file and all necessary material is also available in zipped format in handout.zip Congratulations! You can now safely turn off your brain Congratulations! You can now safely turn off your brain


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