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EFFECTIVE TIPS FOR USING POWERPOINT AND GIVING ORAL PRESENTATIONS PowerPoint Presentations.

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Presentation on theme: "EFFECTIVE TIPS FOR USING POWERPOINT AND GIVING ORAL PRESENTATIONS PowerPoint Presentations."— Presentation transcript:

1 EFFECTIVE TIPS FOR USING POWERPOINT AND GIVING ORAL PRESENTATIONS PowerPoint Presentations

2 What is a PowerPoint Presentation used for? Used to accompany & enhance oral presentation Used to share information with (large) group Used like an outline of your presentation

3 Content and Timing Know your topic Consider audience, purpose, occasion when deciding style and approach Information should flow  Don’t jump from 1 point to a totally different one Incorporate Graphs and/or tables, definitions, lists, essential facts, necessary images Work on timing  Maximum 3 slides per minute Give the audience time for notes

4 Text List rather than full sentences (often) Pay attention to font size & do “floor test”  Place slide printout on floor: can you read it standing? If not, increase the font size Reinforces main points & key terms Don’t overflow page  Try to limit to 6 points per slide & 6 words per point Benefits of Using Parallelism in Phrase Structure  Clarity  Emphasis  Equal weight for equal items  Prominence for entire Series  Fluency/Flow  Anticipation by readers  Progress through rhythm

5 Assertion-Evidence Structure Helps:  Shape an argument-based presentation  Audience understand the content  Audience engage with speaker and vice versa Often features sentence- assertion headline supported by visual evidence  Example to left

6 Visual Images illustrate/highlight main points  Select carefully  Appropriate  Make sure can be seen Select colors with care  Use colors that work well on screen  Use colors that can be seen Keep slides unified  Try a master slide Minimize special effects Avoid switching between programs

7 DO: Choose a single background for presentation Use simple, clean fonts in a size that can be seen clearly Use white space to set off text & visual Make sure slides are placed logically & use a heading for each slide Write in bulleted format & use consistent phrase structure Provide essential information only  Key words  Definitions when necessary Use direct, concise language  Text to minimum

8 Do NOT: Clutter the slide with graphics Use complicated fonts Add superfluous information Put down every word you are going to say Use images if they will distract Use hard to read color combinations  DO try to use high contrast combinations

9 FOCUS – PLAN – PRACTICE FOCUS on main points you want to make PLAN layout of presentation  Does everything fit? PRACTICE the entire presentation before you present.  If possible, use screen/projector  Have someone watch & review

10 FROM: MICROSOFT ABOUT.COM DESKTOP PUBLISHING THE WRITING CENTER AT GEORGE MASON UNIVERSITY Tips

11 Microsoft Tips Grab viewer’s attention  Use space effectively  Use theme, visual, audio, graphics and animations  Enhance if not overused Stay in control  Keep file size manageable  Use the tools to get it right the first time  Turn off/manage AutoCorrect options  Know exactly what viewers will see Clearly communicate information  Outline presentation  Masters and layouts save time & look better  Consider differences between on-screen and print-outs  Use note pages and handouts m/atwork/skills/present ations.aspx m/atwork/skills/present ations.aspx

12 About.com Desktop Publishing Tips Match Design to Purpose  Entertain, inform, persuade, sell, etc  Light-hearted or formal? Keep it simple & cut the clutter Be consistent  Use templates to help  om/od/microsoft/bb/pow erpointrules.htm om/od/microsoft/bb/pow erpointrules.htm

13 The Writing Center at George Mason University Visuals  Images  MUST be relevant & enhance  Tables, charts, graphs  Easy to read & understand Text  Keep to minimum  Use white space to set off blocks of text  Use bullet points as default format  PROOFREAD

14 PREPARING PRESENTING Oral Presentations

15 Preparing Getting started  Identify expectations (How long? Intent?)  Analyze audience (What do they know? Expect? Are they interested? Biased?) Parts  Research  Presentation: Introduction & Thesis, Supporting, Conclusion Multipurpose Introductions  Hook audience  Preview content  Establish common ground  Build credibility

16 Rhetorical Signposts & Memory Aids/Meta- commentary Give audience cues to help follow ideas  Numbers  Old-to-New transitions  Parallel sentence structure  Repeat key words/ideas  Restate thesis as transition to new idea  Group set of ideas together under single heading  Give short internal summary  Explain why telling specific information Strategies to Highlight Important Points  Repeating/reiterating  Key words/vocab  Flagging “If you remember just one thing…”  Doing the unexpected  Humor, anecdote, changing tone/volume, attention- grabbing visual, getting audience involved

17 Delivery DOs: Delivering DON’Ts:  Breathe  Appear confident & knowledgeable  Speak slowly & clearly  Maintain good eye contact  Occupy the space  Stand up straight  Use natural hand motions for emphasis  Be prepared for Q&A  Relax & TRY TO HAVE FUN  Let nervousness distract audience  Speak too quickly  Read directly from a script  Pace, rock, slouch, tap hands or feet, twirl hair, or adjust clothes  Constantly use distracting hand gestures  Chew gum, eat, drink  Repeat stalling words (um, er, uh, basically, you know, like)  Speak with rising inflection (as if asking a question) Presenting

18 Presenting, cont. Notecards  Format notes with bullet points & important words highlighted (to reference easily)  If have a script, convert to notes  For timing: a typed, double-spaced page will take about 2 minutes to read Practice, practice, practice  Do a test run in a mirror  Demonstrate presentation for a friend  Videotape it  Use notecards & time it

19 Overcoming Nervousness “A survey of more than 2,500 Americans revealed that people feared public speaking before a group more than death. Amazing as it may seem, many Americans appear to consider public speaking a fate worse than death.”  Stephen E. Lucas, The Art of Public Speakingi Feel free to browse books on public speaking to help with nerves & delivery


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