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Talks and Presentations What to say What to say How to say it How to say it wStructuring the material wDelivering the presentation Visual aids Visual aids.

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Presentation on theme: "Talks and Presentations What to say What to say How to say it How to say it wStructuring the material wDelivering the presentation Visual aids Visual aids."— Presentation transcript:

1 Talks and Presentations What to say What to say How to say it How to say it wStructuring the material wDelivering the presentation Visual aids Visual aids wChoosing them wUsing them

2 What to say Know your audience Know your audience wtheir background knowledge wtheir interests Focus on main points Focus on main points widentify basic message you want to get across wmake sure this is emphasised and re- emphasised (introduction, conclusion) wdon’t try to cover too much

3 How to say it Structuring the presentation Structuring the presentation wIntroduction What is this about? What is this about? Why is it important? Why is it important? Background information Background information wBody How we did it How we did it Results Results wConclusion Did it work? Did it work? Significance of results Significance of results Introduction Body Conclusion

4 How to say it Delivering the presentation Delivering the presentation wlook at the audience! (not the screen, your notes…) (not the screen, your notes…) wspeak clearly and naturally ensure you are audible (rehearse) ensure you are audible (rehearse) keep natural rhythms of speech (avoid monotone) keep natural rhythms of speech (avoid monotone) wuse visual aids graphical if possible graphical if possible wtry to relax

5 Managing your script Aim: Aim: wmaximise eye contact with audience wsound relaxed and natural Options: Options:  read from script risk of losing eye contact risk of losing eye contact less audible (looking down) less audible (looking down) less natural (most people read badly) less natural (most people read badly)  read from cue cards usually not much better usually not much better use transparencies/data projector as cue cards use transparencies/data projector as cue cards have script as backup, but try to avoid using it (leave on desk) have script as backup, but try to avoid using it (leave on desk) best combined with above; requires rehearsal! best combined with above; requires rehearsal!

6 Visual aids Vital! Vital! wconvey pictorial information (much easier to assimilate) whelp hold audience attention wact as cue cards for you Options Options wOHP wdata projector w35 mm slides wblackboard/whiteboard/flip chart Requirements Requirements wlegibility including graph scales and legends! check colours (avoid low contrast) wclarity check layout don’t try to include too much give audience time to read slides (don’t just flash them) use graphics where possible avoid large blocks of text

7 Using visual aids DO DO wuse layout to emphasise main points wpresent graphs, diagrams and pictures wcheck for legibility wuse as cue cards wuse a pointer to help audience navigate around slide  DON’T wjust copy your script on to transparencies! wpresent large tables of data (impossible to assimilate) wexpect audience to read 12-pt type or graphs with 20 lines on wspend all your time looking at screen instead of audience wstand in front of screen, or between OHP and screen

8 Using a data projector Advantages Advantages woffers additional possibilities (animations etc.) wwhat you see (on your screen) is what you get (on projector screen)—but see below  Disadvantages wsetting-up time (audience fidgets) weasy to get carried away with technology (content gets lost in gimmicks) wtemptation to flash slides too fast whard to do real-time editing (e.g. skip slides) smoothly wresolution can be a problem if projector only 800x600

9 Holding a dress rehearsal Aims: Aims: wcheck audibility/legibility wcheck timing wcheck content wreduce nerves wbecome familiar with script Try to: Try to: wuse room of similar size to the one you expect to give your talk in whave an audience (rehearsing in front of mirror doesn’t work!) wuse the technology you intend to use (e.g. data projector) wask for (constructive) criticism, and respond to it

10 Summary Set level appropriate to your audience Set level appropriate to your audience wexplain motivation, significance, specialist terms Focus on main points Focus on main points whave a clear “take-home message” and emphasise it Have a clear structure Have a clear structure wintroduction, body, conclusion Maintain eye contact with audience Maintain eye contact with audience wminimise time spent looking at notes, screen, etc. Use visual aids Use visual aids wgraphical wherever possible (1 picture = 1000 words!)


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