Commander’s Officer Resource Page www.sigmanu.org/commander Important Due Dates http://www.sigmanu.org/documents/important_due_d ates.pdf
THE LAW OF SIGMA NU FRATERNITY, INC. W HAT C OLLEGIATE C HAPTERS NEED TO KNOW
W HAT IS IT ? Our Constitution 44 Pages 14 Articles + Section on TRIAL CODE W HAT MATTERS ( TO CHAPTERS )? Establishes rights & obligations 26 Pages 7 Articles (mostly just 2) + Section on TRIAL CODE
Empowers The LAW Sigma Nu Fraternity, Inc. is established “Knight”, “Brother”, and “Candidate” defined Sigma Nu Dictionary Charged with upholding fundamental principles HONOR FRIENDSHIP ASSISTANCE UNITY COMMUNICATION
W HAT ARE MY RIGHTS ? Attend Grand Chapter and have voice heard & recorded Can only be expelled via Trial Code Can resign via High Council or Grand Chapter Can enact The Rules (i.e. Bylaws) W HAT ARE MY OBLIGATIONS ? Always sworn to secrecy Obligated to report violations of The Law
SETS SOME GROUND RULES Membership can only be attained via chapters “Must be a man and have the character and bearing of a gentleman” No dual or honorary membership
Requires unanimous vote with ¾ chapter present With ¾ majority vote, chapter can petition HC for a waiver to establish its own procedures with a two-thirds majority vote Legacies need a ¾ approval Voting is anonymous but with ¾ approval, an oral vote can be conducted Cannot vote by proxy Individual only becomes a candidate upon completion of the Candidate Ceremony De-pledge with a majority vote Specific Procedure for Electing Candidates
Matriculate Satisfied chapter’s candidate education program Met chapter’s and institution’s academic requirements Paid the Initiation Fee and any other financial obligations Also outlines non-matriculate initiation
OUTLINES FEES All fees must be paid to the Treasurer at or before Initiation $90 Candidate Fee before Induction $220 Initiation Fee before Initiation Same is required of non-matriculates and colony members
OUTLINES AFFILIATION Affiliation is optional A ¾ majority vote of the chapter can admit a prospective affiliate
Establishes Sigma Nu’s colors Provides detailed information on the insignias of Sigma Nu Badge, Coat of Arms, Flag, Candidate Pin, Etc. Explains by whom and how these items are worn Authorizes Executive Director to enter into contracts with vendors (Trademark & Licensing) Translates your Certificate of Membership
Enact Bylaws (The Rules) Enact internal disciplinary procedures (the Procedures) as alternative to the Trial Code If no Procedures exist, Trial Code must be used Outlines minimum requirements for Procedures Stance of opposition to hazing Can reinstate expelled members with unanimous vote
Can charge dues Can send representatives to Grand Chapter Death of a Brother – for 15 days, members may wear the sign of mourning Draping the upper half of the Badge OR attaching a black ribbon to the Badge
Chapters are expected to maintain a GPA at least equivalent to the average all-male GPA for their campus. A Chapter or the Council may adopt rules and methods to encourage above average performance.
In cases where chapters or brothers of the Fraternity would be in a position to sign contracts or agree to obligations, they must do so as an agent of themselves or of the local chapter. For example, signing a contract as Sigma Nu Fraternity is forbidden, instead a chapter would sign, for example, as the Upsilon Upsilon Chapter of Sigma Nu Fraternity.
Commander Lieutenant Commander Treasurer Recorder Marshal Chaplain LEAD Officer Recruitment Officer Alumni Relations Officer Sentinel Reporter Historian Ranks the Officers of the Chapter and outlines their duties
Candidates cannot be officers Elections must occur at least annually Vacancies must be filled as soon as possible via majority vote Provides the Oath of Office Outlines eligibility and terms of office
H OW ALL MATTERS OF INDEBTEDNESS ARE REQUIRED TO BE HANDLED
On day 30, member is automatically suspended. Day 60, Treasurer announces debt to chapter. Two choices: Payment removes suspension 2. Grant hardship to member allowing payment of debt within a year. Suspension remains. Treasurer required to initiate TRIAL CODE. Hearing to take place on day 90. *Payment plans do not apply in these situations 1. Suspension from any activity requiring chapter funds and no voice or vote at chapter meetings
A NY PART OF T HE LAW CAN BE ALTERED OR AMENDED BY A TWO - THIRDS VOTE AT G RAND C HAPTER
S IGMA N U ’ S R ISK R EDUCTION P OLICY & G UIDELINES
1. Don’t break the law 2. Don’t buy or provide alcohol for anyone 3. No Drinking Games 4. Always use a guest list (no open parties) 5. Safety of members and guests is priority #1 6. No co-sponsoring with distributors or bars 7. All or Nothing – co-sponsoring and co-financing 8. Recruitment is always dry 9. No alcohol in the candidate program 10. No illegal drugs
Risk Reduction Basics and Making Them Work for Your Chapter http://www.sigmanu.org/documents/officer_resources _social_planning_guide.pdf
T HE R ISK R EDUCTION P OLICY & G UIDELINES CAN BE ALTERED OR AMENDED BY A TWO - THIRDS VOTE AT G RAND C HAPTER
W HAT ARE THEY ? A contract between a chapter and host institution aimed toward defining the expectations placed upon Greek-letter groups and how institutions will support them At face-value this is an understandable practice with pure intentions W HY DO THEY MATTER ? Sometimes there is inequitable language within these relationship agreements National groups are attempting to proactively identify host institutions with inequitable relationship agreements and renegotiate the terms
If asked to execute a relationship agreement by your host institution (college/university), contact the General Fraternity. The General Fraternity will help determine if inequitable language exists and will advise you accordingly. DO NOT execute a relationship agreement until you’ve received advisement from the General Fraternity. DO NOT sign contracts on behalf of “Sigma Nu Fraternity”’ only as [Designation] Chapter of Sigma Nu.
Collegiate chapters of Sigma Nu Fraternity, Inc. may qualify for the lowest available, per member risk management assessment within their applicable tier after 90% of the chapter’s membership has completed the GreekLifeEdu education and prevention program. A per member risk management assessment surcharge of $25 per member will be billed to a collegiate chapter in which less than 90% of the chapter’s membership has completed the program. Any such surcharge will be applied annually, toward the end of the applicable academic year (with specific time to be determined by the Executive Director).
At start of this academic year, 99% of chapters were already at 90% and qualified for last year’s incentive Integrate GreekLifeEdu completion into your candidate program Making completion a local expectation for initiation can ensure the chapter qualifies for the incentive each year If already above 90%, having 100% of new initiates complete the program will theoretically keep the chapter above 90% completion each year
O VER ANYTHING WE HAVE COVERED DURING THIS CORE SESSION