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Advanced Training Student Record and Grade Form Collection.

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Presentation on theme: "Advanced Training Student Record and Grade Form Collection."— Presentation transcript:

1 Advanced Training Student Record and Grade Form Collection

2 Topics 1. Form Basics 2. Instructor Initiated Grade Change and Removal of Incomplete 3. Grade Replacement 4. Enrollment/Degree Certification 5. Residency Petition 6. Tuition Waiver - Colorado Reciprocal 7. Tuition Waiver – Military/National Guard 8. Duplicate Diploma 9. Diploma Information 10. Demographic Changes 11. And more … Rev

3 Form Basics Most forms are available online at They are also available at the One-Stop counters, Can only be turned in with proper consent (photo ID, signature on file, sealed and signed envelope). Must be complete to ensure the fastest and most accurate processing: Signatures Dates Required Information Rev

4 Instructor Initiated Grade Change and Removal of Incomplete This form is used by faculty to change a student grade. They are available from a One Stop or, frequently, from the Department. They are NOT available online. They are normally processed within a business day of receipt. NOTE: Only Faculty and Staff should receive/turn in these forms. Students are not allowed to handle them unless in a sealed and signed envelope. Rev

5 Instructor Initiated Grade Change and Removal of Incomplete Required fields: Signature Reason Section Information Student Information Grade Section Varies by date and transaction. Last Attend Dates (LDA) Students should not handle these forms, blank or complete, unless in a sealed/signed envelope. Rev

6 Grade Replacement This form is used by students after they have retaken a course for a better grade. They are normally processed in 2-3 weeks. Students planning to replace a grade in their final semester should notify their College advisor. Rev

7 Grade Replacement Course information for both attempts and signature are required. The better grade must have posted to the student record (SHACRSE) before the form can be accepted. Rev

8 Enrollment/Degree Certifications This form is used by current and future registered students to request certifications. They are normally processed within 3-5 business days of receipt. Enrollment Certification for the current semester is available via LoboWeb after the start of classes. Rev

9 Residency Petition This form is used by continuing non-resident students to petition for in-state residency. They are normally processed within 3-5 business days of receipt. Petitions are due the 2 nd Friday of the Fall or Spring semester, no Summer petition period. Rev

10 Residency Petition Petitions should also include the Residency for Tuition Purposes Documentation Checklist and supporting documents. If the Petition is for the Spring semester, a Dependency Affidavit is also required. Rev

11 Tuition Waiver – Colorado Reciprocal This form is used by first-time freshmen or transfer applicants who are Colorado residents requesting to be charged resident tuition. Students will be added to the appropriate waiting list, applicant or admit, within 3-5 business days of receipt. Rev

12 Tuition Waiver – Colorado Reciprocal Awarding to admitted students begins in late February and continues through the end of the 3 rd week of classes based on availability of slots. Students must complete 30 credit hours each academic year to remain eligible. There is an 8 semester maximum benefit. Rev This process does not make the student a NM resident, it only waives the non-resident portion of tuition. Students may not use time while on the tuition waiver toward earning NM residency.

13 Tuition Waiver – Military/National Guard This form is used by active duty and national guard personnel, their spouses and dependents requesting to be charged resident tuition. They are normally processed within 3-5 business days of receipt. The respective forms are available online. This process does not make the student a NM resident, it only waives the non-resident portion of tuition. Rev

14 Duplicate Diploma Used by UNM graduates to request an additional diploma (original issued as part of graduation). $15/diploma charge. Duplicates are normally ready in 1-2 weeks. Signatures on the original will be replaced with the current set. Rev

15 Duplicate Diploma If the new diploma name is different that the original, the student must provide proof of new name (marriage or driver’s license, etc.). If replacing an older diploma, the signatures on the original will be replaced with the current set. Rev

16 Diploma Information Pending graduates may update their diploma information after the online graduation sign-up (graduation.unm.edu) has closed (after Commencement). Processed before diplomas are printed for the semester. Frequently used to request a delivery change to/from pick up. Rev

17 Demographic Changes This form is used by students to update their information. Address, phone, and information may also be updated at dss.unm.edu They are normally processed within a business day of receipt. NOTE: Name and SSN changes require a copy of the Social Security card and updated photo ID. Rev

18 And more … Academic Renewal Extension of Incomplete Grade Petition Student Information Release Proxy Transcript Requests Registration Forms Take a moment to look over any submitted form and ensure that required information is there and complete, signatures and attachments in particular. Rev

19 Things to Remember FastInfo: includes answers related to these forms. The University Catalog is an excellent reference for the policies behind the forms. Security Roles you will need: No additional roles needed to answer questions about, receive, or distribute these forms. Both the forms and the Catalog are available online: Forms: Catalog: Rev


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