Presentation on theme: "Travel The Office of Student Life. Travel Defined Traveling on behalf of DePaul is defined as your organization is traveling on university business with."— Presentation transcript:
Travel The Office of Student Life
Travel Defined Traveling on behalf of DePaul is defined as your organization is traveling on university business with university funds. DePaul Business: –Event –Conference –Meeting –Etc. DePaul Funds: –SAF-B Funding –On Campus account funds –Departmental funds
Driving Rentals DePaul University DOES NOT rent out DePaul Vehicles. Vehicles must be rented by an outside vendor or use your own. Demon Discounts: –Avis Use AWD# A –Budget Use discount BCD# T –Enterprise Use corporate # NA15058 –I Go Car Sharing Promo Code D25Depaul –Hertz Use CDP# –Southwest Airlines Getting the Discount To enroll in Southwest's College Rapid Rewards Program visit their website at https://www.southwest.com/rrenroll/college/. https://www.southwest.com/rrenroll/college/
Driving Qualification All drivers who will be driving students in personal/ rental vehicles for university business must meet the following qualifications: 1.Have a valid state issued driver’s license. 2.Have no more than two at-fault accidents/violations within the last two years. 3.Have no DUI or DWI conviction within the last three years. 4.Be at least 21 years old. Drivers who are years old may, under certain circumstances and subject to discretion of the Office of Risk Management and Environmental Health & Safety, be allowed to drive for local travel. 5.Drivers Certification
Driver Certification The Driver Certification process is initiated by filling out a “Motor Vehicle Form” available on the Office of Risk Management and Environmental Health & Safety website: It Includes: –Checking of the Driver’s driving record –On-line driver training program. Drivers will be notified within 4-5 business days if they successfully completed the Driver Certification process. There is a fee that depends on where your license is from. Please ask the Office of Student Life for the list if you plan on asking for SAF-B funding to pay for it.
Local Travel Local Travel is the following Counties: –Cook, DuPage, Kane, Lake, McHenry, and Will For Local Travel, you must have : –Driver Certification. –No travel waiver required (but heavily recommended). Link for local travel: –https://generalcounsel.depaul.edu/Contribution%20Fo lder/Forms/GRF-Local.pdf.https://generalcounsel.depaul.edu/Contribution%20Fo lder/Forms/GRF-Local.pdf –Turn forms into Office of Student Life prior to departure. A form for each student must be filled out.
Non-Local Travel Non-Local Travel is anywhere out of the six surrounding Chicago Counties. Non-Local Travel, you must have: –Driver Certification. –Must have travel waiver. Link for Non-Local travel waiver –https://generalcounsel.depaul.edu/Contribution% 20Folder/Forms/GRF-NonLocal.pdf.https://generalcounsel.depaul.edu/Contribution% 20Folder/Forms/GRF-NonLocal.pdf –Turn forms into Office of Student Life prior to departure. A form for each student must be filled out.
Local vs. Non-Local Chart Drivers Driving Passengers Other Transportation Local TravelDriver Certification= YES Travel Waiver= No (but heavily recommended) Driver Certification= YES (If student or advisor is driving) Travel Waiver= No (but heavily recommended) Non-Local TravelDriver Certification= YES Travel Waiver= YES Driver Certification= YES (If student or advisor is driving) Travel Waiver= YES
Travel with SAF-B $ If you ask for travel funds from SAF-B (up to $2000 for the year), you must have at least two quotes from different airlines. If you receive SAF-B funds to travel by flight: –Come into the Office of Student Life and meet with Carrie to purchase airline tickets. If you receive SAF-B funds to travel by car: –Come into the Office of Student Life and fill out a reimbursement for mileage with a printed MapQuest. –You will be reimbursed.55 cents per mile. –Only reimbursed as much as was allocated for mileage.
Traveling, but not using DePaul funds If you are a student organization, but not traveling with DePaul funds, then the participants do not need to: –Fill out a travel waiver. –Take the Drivers Certification.
Questions Please contact the Office of Student Life if you have any questions that were not answered. –Lincoln Park Campus –Loop Campus – at