Presentation on theme: "GRANT PROPOSAL WRITING"— Presentation transcript:
1 GRANT PROPOSAL WRITING BYAnetekhai MartinsProfessor of Fisheries, Faculty of Science, Lagos State University.Tel: ,
2 International Conference on Transition Observation-Knowledge-Intelligence (TOKI 2014) INTRODUCTION:Suggested Topics on Grant Proposal Writing1. Identifying opportunities and related conditions2. What to look for in calls: qualification requirements, relevance of competence, relevance of field of study, deadlines, etc3.Proposal content: science or problem to solve, proposal format, budgeting, time scale, resource personnel, etc4. Where and when to get administrative supports, need for peer review, etc5. Evaluation of capacity to carry out the planed project6. Leg-running: establishing contacts within and outside the financing structure to “defend” the project.7. Alternative funder(s), need for co-finance or additional funders8. Project sustainability and when to start writing the next proposal
3 INTRODUCTIONHumanity relies on basic and applied knowledge derived from research for survival, development and sustenance of the environment.Stake holders (government department, corporation, foundation or trust, nonprofits organizations, educational institution, business organizations and individual) provide grants (non-repayable funds disbursed to the recipient(s)) to support research in various areas.
4 OPPORTUNITIES Democratized Part of Commonwealth and relevant convention signatoriesCurrent availability of local funds(TETFUND, FOUNDATIONS AND HIGHER INSTITUTIONS)Willingness of younger colleagues to do research
5 WEAKNESSTrust ( Scam)Minimal interaction with colleagues from other countries to raise level of competence in proposal writingHigh cost of PG studiesLack of grant writing skills
6 IDENTIFYING OPPORTUNITIES AND RELATED CONDITIONS A research problem must have been identified by either the donor or potential recipient.The donor identifies the research problem, makes advert(online, news papers etc) with the conditions for granting the award well spelt out .The researcher may identify the research problem and makes an unsolicited application.In either case a grant proposal must be written by the potential recipient to the donor
7 GRANT PROPOSAL WRITING The first step is to study the call carefully and answer the following questionsAm I or my research team qualified with relevant competence and can beat the dead line for submission?If the answers to all the aspects of this question are yes please go ahead.
8 APPLING FOR THE GRANTAppling for the grant requires filling out an application form.Solicited or none solicited, the general guidelines are as follows.
9 THEMATIC A: Infrastructural Development and Management Clearly indicate your area of interest and ensure that the title of the proposal is in line with the sub- themes which may be presented asA: Infrastructural Development and ManagementB: Social Sciences, Arts and HumanitiesC: Science & TechnologyD: Cross-cutting Areas
10 TITLE OF THE PROJECT The title of the research project should reflect the set objectives of the donoreasy to understand without ambiguity.This requires a thorough understanding of the interest of the potential donor
11 Sample TitleProduction and Commercialization of Body Cream made from Catfish Oil.Key words/Phrases:ProductionCommercializedBody creamCatfish oil
12 Contact Details of the lead researcher/Coordinator: Project Leader:Prof. Anetekhai, Martins. AgenumaInstitution:Department of Fisheries, Lagos State University, Ojo, PMB 1087, Apapa, Lagos Nigeria.Tell:
13 Contact Details of the Collaborators Same as has been done for the project leader. They may be more than five and from different Departments, Faculties and Universities.
14 Priority AreaThe applicants must clearly show an understanding of the problem (the specific area that the project addresses) that the research sets out to solve. Proposal which do not address identified problem in the call cannot win any grant.Some may require you to send concept notes
15 Project LocationThe place where the research will be carried out should be clearly stated including travels to analyse data in other laboratories within and outside the country. Should there be need for any inception workshop or pre-proposal workshop, it should be so clearly stated.
16 THE POTENTIAL BENEFITS OF THE PROJECT It will reduce waste, provides low-cost and convenient bye products that can be used to operate small scale industry that will sustain specialized body cream industry.People with very sensitive skin will find the cream very usefulEmployment generationInstitution for adoption of packages for training of students and researchEntrepreneurs will adopt the technology and start manufacturing the cream for saleTHE POTENTIAL BENEFITS OF THE PROJECT
17 Duration of the Project and work plan: The length of the project must be clearly stated.It is clearer to do this in stages or phases and may be presented in tabular form as shown in the example.Duration of the Project and work plan:
18 SAMPLE:PROJECT WORKPLAN S/NDescription of ActivityDurationYearPhase A. Research phase:1Literature reviewOne month20142Collection of fish samples, removal of oil and laboratory analysis of oil.Two monthsPhase B. CommercialisationCollection and preparation of raw materialBody cream making and commercialization.Three months3Patency4Promotion
19 CONCEPTUAL FRAMEWORK AND THE RESEARCH METHODOLOGY This gives a concise description of the experimental designs and activities that will be carried out to deliver the result of the project.SAMPLE: This project sets out to:Extract oil from Catfish (Clarias gariepinus) for small scale industrial development in Nigeria.Analyzed the oil to determine it suitability for use in the production of body cream.The oil if suitable will be used as raw materials to produce body cream .Establish a pilot small scale body cream industry that is self sustaining.The technology will be offered to interested entrepreneur for adoption through awareness creation.The established pilot centre will be promoted for adoption by other research institutes and institutions as training centres for students, entrepreneurs and employees.
20 ObjectivesDescribe the impact/ change that the Project hopes to bring about by delivering its results provided certain assumptions hold.It should also be presented in summary form or in a log frame.This is the reason for the project and should address an identified constraint and be demand-driven.A summary of any significant work already carried out in this area will be added advantage.
21 SAMPLE: Short term objectives of research: This research seeks to-Leverage on existing knowledge of waste from African mud catfish and turn the waste to valuable body cream and soap.Provide profile of the nutrients composition from different carcass of the fish.Demonstrate that the quality and quantities of catfish oil extract can serve as important raw material to existing and potential cottage industries.Quantify the job creation potentials from the catfish oil.
22 Sample: Long term objectives of research: Development of SME for the production of specialized body cream and soap.Establish a pilot commercial industry based on catfish oil within Lagos State University.Unleash growth and development of the catfish industry by broadening the down-stream market such as: Fish oil for cooking, Catfish oil for food processing plants, catfish oil for pharmaceutical industry, catfish oil for cosmetics industry(soap and body cream ), catfish Steaks, minced catfish, and breaded catfish (flesh) for fast food and Supermarket.
23 PROJECT ACTIVITIES, OUTPUTS AND INDICATORS ActivityExpected Outcome/ImpactIndicatorPhase one: Research :1. Purchase of 10kg live catfish from fish farm, transportation of the fish to laboratory for oil extraction.Creation of :Market for fish farmersEngagement of researchers, research assistants and students.Availability of fish oil for laboratory analysis.Researchers will be busy carrying out one of their primary function while students will be fully engaged and earn additional income.2. Analysis of fish oil in the laboratory to determine its composition.Information will be generated on the composition of catfish oil in Lagos State.The suitability of catfish oil in body cream making or otherwise would have been established.
24 PROJECT ACTIVITIES, OUTPUTS AND INDICATORS(continue) ActivityExpected Outcome/ImpactIndicatorB.Phase two: Body cream manufacturing and commercialization.1.Collection and preparation of raw material:Purchase of 2000kg of catfishTransportation to factoryGutting and removal of fatMelting of fat2.Body cream ,soap, making and commercializationPreparation of oil and addition of other additivesDesign and manufacture of packaging material.PackagingOil becomes available for cream production.Market for fish farmers.Researchers, research assistants and students are busy.Body cream becomes available in packages.Researchers will be busy carrying out one of their primary function while students will be fully engaged and earn additional incomeCash will be available to farmersCarcass available for sales to consumers and processorsProduct is ready for sale and generates money.C.PATENCYOwnershipProduct is legally protectedD.PROMOTIONHandbillsPhysical distribution to supermarketsSale promotion in designated areasCreate awareness of product and the industryMake salesRecover cost of research and development.
25 THE KEY STAKEHOLDERS, TARGET GROUP AND BENEFICIARIES OF THIS PROJECT i. Governmentii.Fish producersiii.Fish processorsiv.Researchersv.Universitiesvi.Consummersvii.cosmetic industries
26 Social and Environmental Impacts Social and Environmental impact of results of the study.mitigation measures if any
27 Assumptions Explain Assumptions at each level Assumptions are external factors over which the project does not have direct, or complete control, but on which the delivery of Results and chievement of objectives depends.SAMPLE: Late release of funds
28 BUDGET AND FINANCE Do not exceed the maximum Any item to be purchased must be tied to the projectRates for travel and subsistence should be according to norms of donorThe total of Overheads and Contingency should not exceed 10%, and should be kept to a realistic minimum
29 FINANCIAL AND PROCUREMENT MANAGEMENT CAPACITY OF INSTITUTIONS(Credibility) Banking arrangementsAccounting and reportingInternal ControlAuditProcurementDisbursement of funds
30 Where and when to get administrative supports, need for peer review, etc National: FAO, UNESCO, IFAD ETC require that the application goes through the relevant ministryInstitution: University research grant committeeInternational organizations: EU requires 2 institutions from third world and at least one from developed EU countriesNGOsIndividualsPost doctoral
31 Evaluation of capacity to carry out the planed project Pre-proposal conference/workshop
32 Make contact soon after you are sure the proposal has been received. Leg-running: establishing contacts within and outside the financing structure to “defend” the project.Make contact soon after you are sure the proposal has been received.Make contact with the grant committee chairman/members informally ie send him/some of them your intentions
33 Alternative funder(s), need for co-finance or additional funders It is allowed but must be disclosed eg-UNIVERSITY(PHASE 1)-STATE GOVERNMENT(PHASE 2 )-TETFUND(PHASE 3)
34 Project sustainability and when to start writing the next proposal AS SOON AS A PHASE IS GRANTED, ASK FOR THE NEXT BUT WITH A PROGRESS REPORT.Stake holders workshop and invite the funder(Budget for this workshop would have been built into the first phase).
35 Executive summary This should carry the title, Objective Methodology PersonnelCostOutputBenefits of the output
36 Cover letter Subject matter Brief introduction Description of the project as in executive summary
37 Self assessment: Assessors Score Sheet Name of Principal Researcher or Proposal No
38 A. Adherence to Research Fund Application Format (20Points) S/NOITEMSMAXIMUM SCORE1Thematic Area2Project Title3Aims and Objectives of the Project4Research Details5The Research Team6Financial Aspects7Project and Activity Indicators8Project Management DisseminationTOTAL20
39 B. Problem Solving Research or Basic Research (40Points) S/NOITEMMAXIMUM SCORE1Conciseness and Clarity62National Development83Priority Areas4Problem solving or Basic Research5Innovation10TOTAL40
40 C. Promote Multi – Disciplinary Research( 15Points) S/NOITEMMAXIMUM SCORESCORES1Multi – Disciplinary763Special National Interest5TOTAL1512
41 D. Research Leadership Institution, Competence and Capacity Buildings( 25Points) S/NOITEMMAXIMUM SCORE1Research LeadershipRelevant Publications to the project itselfAttract TalentOpen Communication102Mentorship3Integrity5TOTAL25
42 Final touchGive to at least two colleagues to edit using the score sheetSign and sendPlace a call when you are sure your application is there
43 RECOMMENDATIONS Strengthening of the institutional capacity Train the trainersCapacity building of individual
44 HAPPY AND SUCCESSFUL DELIBRATIONS Thank youHAPPY AND SUCCESSFUL DELIBRATIONS