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Closing Time What to do when your building is closing forever Bill Zimmerman, Residence Director Indiana University of Pennsylvania.

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Presentation on theme: "Closing Time What to do when your building is closing forever Bill Zimmerman, Residence Director Indiana University of Pennsylvania."— Presentation transcript:

1 Closing Time What to do when your building is closing forever Bill Zimmerman, Residence Director Indiana University of Pennsylvania

2 What is Residential Revival Facts and figures – Began in January 2006 – 12 Residential buildings demolished in 5 years – Completed in 4 phases – $270 Million in demolition and construction – Public/Private partnership with the Foundation for IUP – Ended in August 2010

3 My Role Closed 2 areas Esch Hall, Closed 2008 Scranton & Lawrence Halls, Closed 2009 Opened 1 New area Wallwork Hall, Opened in August 2009 on the site of Esch and Wallace Halls

4 Before the building closes Closing the office Preventing Damages Celebrate the building Staffing issues

5 Closing the office Get organized – To do lists Recycling items – Games, equipment, office items, furniture, etc. Purging – what items can be disposed of Packing – Boxes or plastic storage Storage of items until a new building opens – Where are these items being stored – Coordinate with the future RD of the building

6 Preventing damages Holding them accountable – “But the building is coming down” – Room paining story Keep it in doubt – The economy and funding – Plans change Vigilance

7 Celebrate the Building Closing bashes – Our normal end of the year cookout with a twist T-shirts – FREE – Student designed Allow them to make their mark in a controlled way – The Block Party

8 Displaced Staff Live in staff being displaced – Living arrangements – Consider items such as laundry and meals – Storage of personal items Offices – Identify space to work while construction/demolition occurs – Don’t forget about phone/computer access Student Staff – Make sure quality staff members are hired in other areas

9 During move out and the week after Damage/theft control – Trash piled up – Thefts did happen Pack the office – Label boxes correctly (what it is, where it is going) – Have a staging area if you can – Remember you’re still open Identify storage areas in other buildings Who is inheriting what items – Let your colleagues know what you have – Move items out early if you can

10 Prepare Apartment Moves Help to those who live in with moves – Facilities was great with trucks, vans, and furniture. Set dates and make sure all are aware: – Contractors – Maintenance – Staff – Bottom line… Communicate Quality of life – Food – Laundry

11 After you move to temporary spaces Remind all you have moved and where they can find you – Office – Apartment Plan for the Opening of your new building – Contact staff to update on progress – Take preview pictures for your staff – Create a to do list Office Set up Signage Consider new tasks you may have (i.e. common area spaces)

12 Opening Getting the keys – Labeling is important Testing items – Keys (do they work, do you have enough) – Plumbing (run sinks, toilets, etc.) – Lights (turn them on) – Swipe accesses (check the system, learn to encode) Punch lists – Sometimes it isn’t 100%

13 Staffing pattern Make initial plans early (during your selection process) – RA/CA numbers – Locations Office locations/layout – Business office – RD/ARD offices Re-evaluate in the future – You can add based upon needs and budget

14 Mr. Murphy A/C can fail Access system issues – Programs not working well – Swipe locks can have issues Make sure your contractors and maintenance staff are there for support

15 Successes Allow live-in staff input in the process – Design (spaces, furniture, colors) – Staffing Save resources by recycling – Offices need start up supplies Eliminates clutter – We can become “pack-rats” use this as a time to cleanse Plan and be flexible – Make lists – Do things before you have the building (ex: condition forms) 501 C 3 donations – Organizations are appreciative and its less to dispose of

16 If we had to do it again we would… Communicate more effectively during demolition – Improved phase after phase Schedule a move during a schedule power outage – Logistical nightmare – 50 students impacted – Received a personal apology from the President and a gift card Starting under-staffed – Not idea but we made it work – Ratios are much better (60:1 vs. 90:1)

17 Questions Bill Zimmerman Phone


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