INTERNAL AUDIT DIVISION 1.Pre-audited all payments, fund transfers and remittances. a.Reviewed and checked supporting documents of disbursement vouchers and payrolls to determine correctness of computations and completeness of requirements and to determine compliance to prescribed rules and regulations. ACCOMPLISHMENT REPORT FISCAL YEAR 2010
- Payrolls for salaries and wages, subsistence, laundry allowance, hazard pay, honorarium, bonus, 13 th month pay, clothing allowance, productivity, overtime and per diems of permanent, casual, job order, contractual and contract of services. - Payrolls for honoraria of consultants and other claimants for services performed. - Payrolls for financial assistance for the BNS, BHWs, Bantay Lawa, SPES, MAFC, Senior Citizens, Scholars, calamity victims and etc. - Cash advances for special projects/field operations, petty cash fund, emergency purchases and food for patients in our hospitals, inmates of the Women and Children in Crisis Center and Drug Rehabilitation Center in Magdalena, Laguna.
Disbursement vouchers for release of loans. Disbursement vouchers for payment of bank loans (principal and interest payments). Labor payrolls for infrastructure projects undertaken by administration. Claims for goods and services delivered and infrastructure projects completed. Other payments made for utilities expenses, repairs and maintenance of PPE, donations, membership dues, expenses related to seminars and training, remittances of trust liabilities and fund transfers.
TOTAL PAYROLLS – 15,329 TOTAL DISBURSEMENT VOUCHERS- 20,338 TOTAL LIQUIDATION REPORTS - 323
2.Participated in the physical count of all inventories, property, plant and equipment of the provincial government as member of the Physical Inventory Team. 3.Maintained index of payments made to suppliers, contractors and private individuals/organizations. 4.Maintained index of payments made to all employees and officers of the PGL. 5.Reviewed and certified propriety and completeness of supporting documents of liquidation reports of all cash advances. 6.Attended appraisal of properties recommended for disposal. 7.Prepared accountant’s advice of local check disbursements. e
ACCOUNTING DIVISION 1.Prepared, reviewed and approved journal entry vouchers for the following financial transactions. – 33,000 JOURNAL ENTRY VOUCHERS. a.Cash advances (includes the establishment of payroll and liabilities accounts) b.Payments made to suppliers for delivery of supplies and materials and to constructors for infrastructure projects. c.Payments for Utilities Expense, Repairs and Maintenance, donations, insurance, other prepayments and release of retention money. d.Fund transfers. e. Payments of accounts payables.
f. Remittances to GSIS, PAG-IBIG, PHILHEALTH, BIR, LBP, QUEDANCOR, PNB and DBP. g. Receipts and deposits of all income accounts, funds received as subsidy and/or trust fund from the national and other government or non-government agencies and organizations. h.Receipts of receivables. i.Liquidations of all cash advances granted. j.Issuances of supplies and materials. k.Dropping of disposed/condemned assets. l.Setting up of payables, receivables and other unearned income and accruals of expenses. m.Other adjusting and closing entries.
2.Monitored and verified all subsidiary ledgers. 3.Prepared monthly bank reconciliation statements and quarterly bank, accounting and treasury reconciliation statements. General Fund – 10 bank accounts Special Education Fund – 1 bank account Trust Fund - 7 bank accounts 4.Prepared Quarterly Status of Cash Advances Granted to Disbursing Officers and to Employees and the preparation of demand letters to the accountable officers. 5.Issued Certificates of Clearances as to Cash Accountabilities. 6.Issued certificates of availability of funds. 7.Prepared and submitted liquidation reports for trust funds received from national government agencies and other non- governmental organizations.
8.Submitted monthly and year-end financial statements. (12 SETS each for General Fund, SEF and Trust Fund) GOVERNOR PROVINCIAL LEGISLATIVE BODY/SANGGUNIAN PROVINCIAL TREASURER COMMISSION ON AUDIT
PAYROLL AND REMITTANCE DIVISION 1.Updated computation of monthly salaries by posting salary deductions and printed payrolls of permanent employees and corresponding remittance lists. 2.Prepared remittance vouchers of various payroll deductions and corresponding government shares. 3.Issued certifications pertaining to Salaries and Deductions. 4.Issued certifications of remittances. 5.Created Electronic Remittance File (ERF) for GSIS Premiums and Loans of all employees every month (including additional premiums applicable to salary increments).
7.Prepared and submitted to the BIR the Alphalist (Alphabetical List of Employees from whom Taxes were withheld) and certified BIR Forms 2316. 8.Approved GSIS loans through G-WAPS.
ADMINISTRATIVE DIVISION Provides administrative services, such as, but not limited to : 1.Prepared annual budget and project procurement management plan of accounting department. 2.Monitored, checked, and verified employees’ daily attendances. 3.Prepared and submitted reports of employees’ tardiness and absenteeism. 4.Maintained inventory file of equipment of Accounting Office. 5.Prepared documents for procurement of office supplies and equipment and prepares appropriate documents pertaining to distribution of supplies and equipment to employees. 6.Recorded and filed incoming and outgoing letters, communication, memoranda, office reports and other official documents. 7.Management of Personnel File. 8.Maintained cleanliness and orderliness of the office.
PROVINCE OF LAGUNA Statement of Operations For the Year Ended December 31, 2010 GENERAL FUND Income P 1,873,363,968.07 Add : Supplemental Budget Nos. 1 to 4 340,630,000.00 TotalP 2,213,993,968.07 Add : Unappropriated Surplus, Beg. (net of SBs) P 32,221,686.65 Continuing/Unexpended Allotments, Beg(net of SBs) 119,713,860.53 Continuing/Unallotted Appropriations, Beg. 36,277,608.91 188,213,156.09 Total P 2,402,207,124.16 Less : Expenditures Personal Services P 617,548,911.25 Maintenance and Other Operating Services 867,652,202.93 Capital Outlay 233,524,768.87 Financial Expenses 57,742,139.03 Total 1,776,468,022.08 Balance P 625,739,102.08
Balance P 625,739,102.08 Less : Expenditures Charged to Continuing Appropriations/Allotments Unexpended Allotments, Capital Outlay P 78,453,802.23 Unallotted Appropriations, Capital Outlay 24,553,922.13 103,007,724.36 Excess of Income Over Expenditures P 522,731,377.72 Add : Net of Prior Years' Adjustments 13,515,240.59 Net Results of Operations P 536,246,618.31 Breakdown: Unapppropriated Surplus, end P174,999,820.13 Continuing/Unexpended Allotments, end 114,990,125.48 Continuing/Unallotted Appropriations 246,256,672.70 Total P536,246,618.31