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Administrative Services Department FY 2014-15 Budget Worksession July 14, 2014.

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Presentation on theme: "Administrative Services Department FY 2014-15 Budget Worksession July 14, 2014."— Presentation transcript:

1 Administrative Services Department FY Budget Worksession July 14, 2014

2 Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

3 Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

4 Organization Chart Director – John Terwilliger Fleet Management Bryan Lucas Fleet Management Bryan Lucas Capital Projects Sara Flynn-Kramer Capital Projects Sara Flynn-Kramer Procurement Johnny Richardson Procurement Johnny Richardson Fiscal & Operational Support Anne Kulikowski Fiscal & Operational Support Anne Kulikowski Business Development Errick Young Business Development Errick Young Real Estate Management Ann Caswell (Acting) Real Estate Management Ann Caswell (Acting) Facilities Management Rich Steiger Facilities Management Rich Steiger 301 Positions

5 Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

6 Proposed FY Budget Current FY 2014$ Change Proposed FY 2015 Personal Services$18.5M$0.5M$19.0M Operating Budget$48.9M($2.4M)$46.5M Budget Change(2.9%) Staffing3010

7 Current FY 2014$ Change Proposed FY 2015 Capital Improvement Projects $15.0M($8.5M)$6.5M Budget Change(57%) Proposed FY Budget

8 Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

9 Accomplishments Business Development –Disparity Study  MOU with Partners approved  RFP issued  Takes approximately 24 months  Partners in study: City of Orlando Orange County School Board GOAA

10 Accomplishments Capital Projects In FY 14, managed over 160 projects with total project costs of approximately $98 million. Major current projects include: – Coalition for the Homeless – Men's Shelter – Corrections Kitchen, Laundry and Staff Dining – Holden Heights Comm. Center – Public Works Three Points Maintenance Facility – Young Pine Community Park – John Young Community Park

11 Facilities Management –Maintained 6 million square feet of space and handled 49,000 work orders in FY 13 –Developed and implemented energy improvement projects for annual savings of $428K Accomplishments

12 Procurement Division –Managed the Procurement Card Program 53,450 transactions Purchases totaling $16,450,000 Obtained a rebate of $271,469 –Managed Contract Awards totaling $459M –Achievement of Excellence In Procurement (AEP) Award in 2013 –Award for Excellence in Public Procurement in 2014 Accomplishments

13 Fleet Management –Maintained over 3,600 pieces of automotive and heavy equipment in FY % in service at all times Completed 18,500 work orders –Technician Productivity remained at 90% (benchmark = 85%) Continues to be one of the highest among Counties in the State. Accomplishments

14 Real Estate Management –Reviewed 62 new plats for development. –Coordinated appraisals, performed reviews and closings for 23 Neighborhood Stabilization Program (NSP) purchases and 86 re-sales. Accomplishments

15 Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

16 Budget Challenges Capital Improvements Program: Major Projects Include: –Courthouse HVAC, BAS, Smoke Controls $9.9M –Corr. D,E,F HVAC, Smoke Controls, BAS$7.9M –Admin. Center HVAC (Phase III)$1.4M –Corrections Horizon Flooring$1.4M –Courthouse Air Handler Units$1.0M –Corrections Pole and Wall LED Lights$948k –Juvenile Assessment Center Roof$600k

17 Budget Challenges Fleet Management –Fuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

18 Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $2.36 $2.20 $3.65 $3.55

19 Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

20 Summary Capital improvements to buildings must be funded to keep County facilities operational and safe Cost of fuel in a volatile fuel market

21 Administrative Services Department FY Budget Worksession July 14, 2014


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