2 Asset Management & Operations Harris County Toll Road AuthorityAsset Management & OperationsPresented to the Association for the Management and Operations of Transportation Infrastructure Assets
3 Harris County Toll Road Authority The Toll Road Authority was created by Harris County Commissioners Court in 1983 after Harris County voters approved a referendum to release $900 million in bonds to construct toll roads in the rapidly growing Greater Houston Metropolitan area. Harris County Toll Road Authority provides a transportation option to help address regional growth that is independent of State planning or funding, which cannot support the mobility needs of that region. The toll rate is the funding mechanism used by the HCTRA to construct, operate and maintain the needed infrastructure.
4 Summary of System Assets 120 Centerline miles (682 lane miles)*191 Bridge structures10 Mainlane toll plazas80 Ramp toll plazas10 Pump stations6 EZ Tag storefronts208 Overhead sign structures6,000+ Small signs3,257 Roadway + 63 high-mast lights1,023 acres of right-of-way (ROW)* Coming Spring 2015: Tomball Tollway (6.74 centerline miles)
5 A major challenge for a transportation agency is solving how to maintain aging infrastructure to accommodate growing or densely populated regions. The condition of infrastructure will influence the commerce, growth, and standard of living in a region.
6 Comprehensive Maintenance Program “Toll-paying users expect a high rate of service and that the assets will be maintained in a good state of repair.”- Moody’sSeptember 2014Both Moody’s and Fitch released credit rating reports on U.S. toll roads.
7 Comprehensive Maintenance Program Three strategies to preserve,maintain and repair the existing system.Comprehensive Maintenance ProgramMaterial ProcurementRoutine/ Preventative MaintenanceRestoration & Replacement (R&R)
8 Comprehensive Maintenance Program Three strategies to preserve,maintain and repair the existing system.Comprehensive Maintenance ProgramO & MMaterial ProcurementRoutine/Preventative MaintenanceRestoration & Replacement (R&R)
9 Material Procurement Supply and store all utilized material Established 140 material Purchase Order (P.O.)Harris County is able to utilize its size to acquire contracts with major material supply vendors:Lowe’sFastenalSherwin WilliamsHD SupplyGrainger
11 Routine/Preventative Maintenance Routine Roadway Maintenance Contract (Jorgensen)$12.5 million annual contract (defined cycle work and manpower)Cycle: Sweeping, mowing, landscaping, litter pickup, lane cleaning and system lightingManpower: potholes, guardrail and barrier rail repair, inlet cleaning, sign replacement, etc.
12 Routine/Preventative Maintenance Facility Maintenance Contract (ICA)$2.5 million annual contract (defined cycle work and manpower)Maintain: 10 mainlane toll plazas80 toll ramp plazas3 administration buildingsHVAC and utilities hub buildings at unmanned toll facilities
13 Typical Program Lifecycle EvaluatePlanBudgetScheduleExecuteReport
14 Maintenance Program Lifecycle PlanBudgetScheduleExecuteReportEvaluate
15 Evaluate Evaluate costs: Quarter-to-quarter Year-to-year Evaluate contracts:Evaluate manpower utilization:Month-to-monthEvaluate the condition:Monthly service requestMaintenance contractor condition assessmentBi-annual superintendent section inspectionTxDOT off-system bridge inspectionsAnnual system inspection report
16 Evaluate Contract and Material Usage High material costs:Paint: cut paint costs in halfFrom $225k annuallyRoller vs. sprayingShifted to night scheduleDelineators: cut costs in halfType and locationManpower utilization:Raised Pavement Marking (RPM) installationMore effective to perform with maintenance contract laborShort-load concrete:Self-batch trailer mixer with maintenance contract laborFabricate toll boothsCheaper and more efficient to fabricate in-house
17 Evaluate Process Impacts: Process changes (Facility / Roadway / Tolling):Closures for preventative maintenance/ to repair booth HVAC system & lightingClosures to replace delineators and maintain REACTsClosures to clean lanes & repair pavementClosures to replace / maintain toll equipmentImpacts:Cost of multiple closures by different contractorsPossibility of multiple disruptions at one plaza locationUncontrolled working environmentsLost toll revenue
18 Cooperative Preventative Maintenance: Evaluate ProcessCooperative Preventative Maintenance:coordinate various contractors’ maintenance closures to occur concurrently
20 Evaluate ConditionBy satisfying the senior lien revenue bond indenture, the Annual System Inspection Report is the basis of the yearly Restoration and Replacement Maintenance Projects (R&R Projects) budget forecast.The Annual System Inspection Report identifies system-wide deficiencies within the existing facility and roadway infrastructure, and outlines a two to five year implementation plan.HCTRA Maintenance then determines whether to correct these deficiencies by either incorporating the repair into the Routine / Preventative Maintenance Program (O&M), or acquiring additional engineering consulting support to develop future Restoration and Replacement Maintenance Projects on an annual basis.