2 Themes Collaboration People Development Work Environment Inclusion Sponsors- Arti Sharma, Amit Shukla & Amlan DasProject Leader- Gaurav TaragiCollaboration*One LuminousSponsors- Balaji Lenka & Rajiv GanjuProject Leader- Chander KhandujaPeople Development*Skill Development*Career PlanningSponsors- Brij Nagpal & Arvind KhannaProject Leader- Anjana NarwalWork Environment*Infrastructure*CommunicationSponsors- Damien Carroz & Sandeep SinghProject Leader- Tilak RajInclusion*Involvement of People*Equality of Treatment
3 Progress update – 15 October 2014 Work EnvironmentProgress update – 15 October 2014
4 Meet the Team Brij Nagpal & Arvind Khanna (Sponsor) Anjana Narwal (Leader)Vishal TyagiAnil GuptaTilak KaulSS BinduTapan Kumar BasuTapan PramanickMantosh KumarNarender Singh NegiS. KartikRajesh ThakoreAshok K JainVibhav BhargavaSandeep MishraRajesh AroraAnjana NarwalVishal TyagiAnil GuptaTilak KaulS S BinduTapan Kumar BasuMantosh KumarNarender Singh NegiS.KartikRajesh ThakoreAshok K JainVibhav BhargavaSandeep MishraRajesh Arora
5 Work EnvironmentA healthy workplace integrates the two elements to achieve optimal health of its people and its business:Organizational Communication (attitudes, values and beliefs demonstrated in the workplace on a daily basis that impact the well-being of employees)Physical Infrastructure, Health and lifestyle practices (availability of resources and support of employees’ efforts to adopt and maintain healthy lifestyle practices)
6 Summary Dashboard – “Work Environment” ThemeActions PlannedLeaderFacilitatorTarget DateCommunicationTo create complete Employee DatabaseITAshok Jain1st Dec 2014To implement “Quality Circles” to eliminate communication gap in the processHRVishal Tyagi1st Nov 2014Initiate Employee Feedback Mechanism for N-2 levelsAnjana N.1st Jan 2015HR should incorporate ETIQUETTES Policy and conduct regular refresher sessions on POR and Corporate Ethics.30th Nov 2014InfrastructureStandardization on the Seating arrangements as per Grade levelsAdminSS. BinduIn the new officeNeed to provide the availability of Parking, Storage Space for documents.Overall office Hygiene has to be looked into w.r.t. Rest Rooms, cafeteria, etc.Mantosh Kr.Medical facilities in case of emergency needs to be provided within / near to the workplaceAnil GuptaRe-creational activities: Tie-up with some health clubs for getting the membership on a discounted rate.N.Negi & SS. BinduHealthy Snacks and Juice arrangement inside the office (on-purchase)N.Negi1st Nov 2014Transportation Facilities need to be worked out e.g.; pickup from nearest metro station / common routes, etc.Mantosh
7 Improving The Quality Of Communication Progress update – 15 October 2014
8 Quality of Communication All Internal / external, formal / informal communications.Parameters for quality communications:Participative & clear,Polite & respectful,Firm on deliverables with clear timelinesDesired inputs to reach the execution levelSense of accomplishment at all levelsBuild a respectful & happy environmentAnjana NarwalVishal TyagiAnil GuptaTilak KaulS S BinduTapan Kumar BasuMantosh KumarNarender Singh NegiS.KartikRajesh ThakoreAshok K JainVibhav BhargavaSandeep MishraRajesh Arora
9 Quality Circle A Participative Management Technique Quality CirclesQuality Circle A Participative Management TechniqueLeader: Vishal TyagiQuality Circles:Small group of workers solving problems togetherIdentify problems:using Brain StormingAnalyze and narrow down to causes:using Ishikawa diagram, Pareto analysisArrive at a Participative solutionusing various QC ToolsBenefits:Overcome barriers that may exist in the systemFeeling of accomplishment at all LevelsImproved Company Image1st Nov 2014 Onwards
10 Keeping Motivated Promoting respectful Corporate Culture General guidelines will be highlightedPromoting Self DevelopmentMotivational talks and trainingSoft SkillsProcess Improvement Skills30th Nov 2014 onwardsEmployee Database:Need to have a complete Data base of the employee where anyone can search the employee with his/her Name or E-ID. The details should reflect Employee Dept., area, contact details, Org. chart, etc.1st Dec 2014Anjana NarwalVishal TyagiAnil GuptaTilak KaulS S BinduTapan Kumar BasuMantosh KumarNarender Singh NegiS.KartikRajesh ThakoreAshok K JainVibhav BhargavaSandeep MishraRajesh Arora
11 Improving Infrastructure Progress update – 15 October 2014
12 Infrastructure Transport facility (Facilitator: Mantosh Kr.): For Factory, it is already in place. For other locations, team is already working in view of the proposed new premises.Office Hygiene (Facilitator: Mantosh Kr.):A drive towards individual awareness for cleanness has been initiated. Currently it is being done through word of mouth but we are in process to formulate some concrete action Plan – 1st Nov 2014Medical Facility (Facilitator: Anil Gupta):First AID & B.P. Monitoring: To be in place and usage Training: 1st Nov 2014Medical Rooms: Already considered for the new office.Tie up with Local Clinic: Tie-up with a clinic in a radius of 5 kms from office for an emergency. Information of the same to be circulated to all – 1st Nov 2014
13 Infrastructure Standardization (Facilitator: SS Bindu): Seating Arrangement / Storage Space: To be implemented in the new officeParking Space: 1st Nov 2014Re-Creational Activities: (Facilitator: SS Bindu & Narender Negi):Janakpuri Terrace chosen for pilot project, checking the feasibility of the same, will update details in next callTie-up with some nearby Health Club: Seating Arrangement / Storage Space: Cost Negotiation On-Will get concluded by 1st Nov 2014Availability of Healthy Snacks within the Workplace (On-Purchase) (Facilitator: Narender Negi):Cafeteria where healthy Snacks / Juices can also be available (on purchase) through out the office timings.Short Term: 1st Nov 2014Long Term: In the new Office
14 Progress update – 15 October 2014 InclusionProgress update – 15 October 2014
17 Employee VoiceHad sessions with the employees to understand their inputs regarding promoting the employee voice :Employee Development & opportunitiesEmpowermentCommunicationPersonal Touch
18 Internal Job Postings (IJPs) PROGRESS SO FARPolicy Draft Readied & shared with the team for commentsApplicable for the NDVC population (Up to AM Level).The employee must have worked for a minimum of three years in the current role.Should have got not less than ‘ME’.Shortlisted candidates will go through the selection process as applicable to the external candidates.
19 Open House update…Positive Feedback for starting this connect program !!!
20 Recognition Programme Update Recognition Programs…LocationRecognition Programme UpdateBest UnitBest Employee / Star of the monthPat on the BackBest Branch (Sales)Best Branch (Service)GagretStarted. On GoingTo be startedN /A
21 Way Forward…All open positions to be visible at the dashboard Nov, 2nd WeekOpen House – Update & Action Plan To cover all major locations / functions by Nov 2nd WeekR&R Implementation On going
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