A healthy workplace integrates the two elements to achieve optimal health of its people and its business: Organizational Communication (attitudes, values and beliefs demonstrated in the workplace on a daily basis that impact the well-being of employees) Physical Infrastructure, Health and lifestyle practices (availability of resources and support of employees’ efforts to adopt and maintain healthy lifestyle practices) Work Environment
Summary Dashboard – “Work Environment” ThemeActions PlannedLeaderFacilitatorTarget Date Communication To create complete Employee DatabaseITAshok Jain1 st Dec 2014 To implement “Quality Circles” to eliminate communication gap in the processHRVishal Tyagi1 st Nov 2014 Initiate Employee Feedback Mechanism for N-2 levelsHRAnjana N.1 st Jan 2015 HR should incorporate ETIQUETTES Policy and conduct regular refresher sessions on POR and Corporate Ethics. HRVishal Tyagi30 th Nov 2014 Infrastructure Standardization on the Seating arrangements as per Grade levelsAdminSS. Bindu In the new office Need to provide the availability of Parking, Storage Space for documents.AdminSS. Bindu In the new office Overall office Hygiene has to be looked into w.r.t. Rest Rooms, cafeteria, etc.AdminMantosh Kr.1 st Nov 2014 Medical facilities in case of emergency needs to be provided within / near to the workplace AdminAnil Gupta1 st Nov 2014 Re-creational activities: Tie-up with some health clubs for getting the membership on a discounted rate. Admin N.Negi & SS. Bindu 1 st Nov 2014 Healthy Snacks and Juice arrangement inside the office (on-purchase)AdminN.Negi1 st Nov 2014 Transportation Facilities need to be worked out e.g.; pickup from nearest metro station / common routes, etc. AdminMantosh In the new office
Improving The Quality Of Communication Progress update – 15 October 2014
All Internal / external, formal / informal communications. Parameters for quality communications: –Participative & clear, –Polite & respectful, –Firm on deliverables with clear timelines Desired inputs to reach the execution level Sense of accomplishment at all levels Build a respectful & happy environment Quality of Communication
Quality Circles: Small group of workers solving problems together Quality Circle A Participative Management Technique Identify problems: using Brain Storming Analyze and narrow down to causes: using Ishikawa diagram, Pareto analysis Identify problems: using Brain Storming Analyze and narrow down to causes: using Ishikawa diagram, Pareto analysis Arrive at a Participative solution using various QC Tools Arrive at a Participative solution using various QC Tools Benefits: Overcome barriers that may exist in the system Feeling of accomplishment at all Levels Improved Company Image Benefits: Overcome barriers that may exist in the system Feeling of accomplishment at all Levels Improved Company Image Quality Circles 1 st Nov 2014 Onwards Leader: Vishal Tyagi
Promoting respectful Corporate Culture a.General guidelines will be highlighted Promoting Self Development a.Motivational talks and training b.Soft Skills c.Process Improvement Skills 30 th Nov 2014 onwards Employee Database: Need to have a complete Data base of the employee where anyone can search the employee with his/her Name or E-ID. The details should reflect Employee Dept., area, contact details, Org. chart, etc. 1 st Dec 2014 Keeping Motivated
Improving Infrastructure Progress update – 15 October 2014
Transport facility (Facilitator: Mantosh Kr.): For Factory, it is already in place. For other locations, team is already working in view of the proposed new premises. Office Hygiene (Facilitator: Mantosh Kr.): A drive towards individual awareness for cleanness has been initiated. Currently it is being done through word of mouth but we are in process to formulate some concrete action Plan – 1 st Nov 2014 Medical Facility (Facilitator: Anil Gupta): First AID & B.P. Monitoring: To be in place and usage Training: 1 st Nov 2014 Medical Rooms: Already considered for the new office. Tie up with Local Clinic: Tie-up with a clinic in a radius of 5 kms from office for an emergency. Information of the same to be circulated to all – 1 st Nov 2014 Infrastructure
Standardization (Facilitator: SS Bindu): Seating Arrangement / Storage Space: To be implemented in the new office Parking Space: 1 st Nov 2014 Re-Creational Activities: (Facilitator: SS Bindu & Narender Negi): a.Janakpuri Terrace chosen for pilot project, checking the feasibility of the same, will update details in next call b.Tie-up with some nearby Health Club: Seating Arrangement / Storage Space: Cost Negotiation On-Will get concluded by 1 st Nov 2014 Availability of Healthy Snacks within the Workplace (On-Purchase) (Facilitator: Narender Negi): Cafeteria where healthy Snacks / Juices can also be available (on purchase) through out the office timings. Short Term: 1 st Nov 2014 Long Term: In the new Office Infrastructure
Employee Voice Had sessions with the employees to understand their inputs regarding promoting the employee voice : Employee Development & opportunities Empowerment Communication Personal Touch
Internal Job Postings (IJPs) PROGRESS SO FAR Policy Draft Readied & shared with the team for comments Applicable for the NDVC population (Up to AM Level). The employee must have worked for a minimum of three years in the current role. Should have got not less than ‘ME’. Shortlisted candidates will go through the selection process as applicable to the external candidates.
Open House update… Positive Feedback for starting this connect program !!!
Location Recognition Programme Update Best Unit Best Employee / Star of the month Pat on the Back Best Branch (Sales) Best Branch (Service) GagretStarted. On Going To be started N /A Recognition Programs…
Way Forward… All open positions to be visible at the dashboardNov, 2 nd Week Open House – Update & Action PlanTo cover all major locations / functions by Nov 2 nd Week R&R ImplementationOn going