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Peak LAN Project Kirk Baringer Meagan Beeman Allison Benton Yolanda Boyd Thomas Guess.

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Presentation on theme: "Peak LAN Project Kirk Baringer Meagan Beeman Allison Benton Yolanda Boyd Thomas Guess."— Presentation transcript:

1 Peak LAN Project Kirk Baringer Meagan Beeman Allison Benton Yolanda Boyd Thomas Guess

2 Project Information Peak Systems, located in Meridian, Louisiana Information Systems Consultants Project: City of Meridian’s social welfare agency Goal: to build complete Local Area Network (LAN) Budget $90,000 to be completed in 26 days

3 Project Team Risk Team Size Three people Team Composition Project Manager and two interns Is this enough manpower?

4 Project Team Risk Team Size Three people Team Composition Project Manager and two interns Is this enough manpower?

5 Project Team Risk Team Size Three people Team Composition Project Manager and two interns Is this enough manpower?

6 Budget Risk Established budget is $90,000 Do not cut corners Cheaper Hardware Hardware and Software compatibility Hardware reliability Is this a realistic budget?

7 Timeline Risk Project complete in one month Allot of hardware Hardware Locating and purchasing Delivery Testing Multiple suppliers Is this enough time?

8 External Access Risk Security Wired always better Privacy Act information Wireless less secure Physical vs. internet based database Database corruption

9 User Account Risk List must be accurate Names, roles, and permissions Log on problems Access problems Earlier enough in project

10 Risk Assessment Mapping out risks can be beneficial for a project. Helps prepare a team for what might occur. Scenario analysis is the most commonly used technique for analyzing risks.

11 Risk Assessment Matrix Risk EventLikelihoodImpactDetection DifficultyWhen Team Size Very HighHighVery LowContinuous Budget HighVery HighLowContinuous Availability of hardware and software ModerateHighModerateInstallation Secure external/wireless access High Installation User priorities & authorizations - can’t log on LowModerateHighStart-up

12 Project Team Risk Risk Management Matrix Risk EventResponseContingency PlanTriggerWho is Responsible Team sizeAdd personnel Sub-contract if possible and within budget Workload compared to timeline Peak Project Manager working with City of Meridian Budget Increase budget or downsize project Negotiate with the City of Meridian At the earliest point it becomes obvious the budget is too small City of Meridian And Peak project manager Availability of hardware and software Send bids out to several suppliers See if extras can be placed on standby and returned if unused From the onset of the LAN project if there are shortages Peak project manager Secure external/wireless access Set up tests to ensure this system is working and secure Have alternate ways for remote employees to access the server At the earliest point this system can be tested and doesn’t work. Peak Project manager User priorities & authorizations -can’t log on Have a standby system while transitioning to the new LAN or work weekends and off peak hours Have a secondary server system on standby and don’t take the entire LAN down until the new system is running At the earliest point the LAN can be tested, run tests periodically throughout the installation to help catch glitches. Peak Project manager

13 Team Size Risk EventResponseContingency PlanTriggerWho is Responsible Team sizeAdd personnelSub-contract if possible and within budget Workload compared to timeline Peak Project Manager working with City of Meridian Add personnel if needed Sub-contract if within budget Use the workload compared to the timeline as the trigger Responsibility lies with both, Peak and the City of Meridian

14 Team Budget Increase the budget if possible or downsize the scope Negotiate the budget with the city of Meridian When it becomes obvious the budget is too small - trigger Responsibility lies with both, Peak and the City of Meridian BudgetIncrease budget or downsize project Negotiate with the City of Meridian At the earliest point it becomes obvious the budget is too small City of Meridian And Peak project manager Risk EventResponseContingency PlanTriggerWho is Responsible

15 Availability of SW & HW Send our multiple bids to suppliers of needed SW & HW Research whether extras can be ordered and held/returned If there are shortages this is an immediate trigger The Peak project manager is solely responsible for this Risk EventResponseContingency PlanTriggerWho is Responsible Availability of hardware and software Send bids out to several suppliers See if extras can be placed on standby and returned if unused From the onset of the LAN project if there are shortages Peak project manager

16 Secure external/internal access Frequently test to ensure the system is working and secure Establish alternate ways for remote employees to access Earliest point system is tested and fails - trigger Responsibility lies with Peak project manager Risk EventResponseContingency PlanTriggerWho is Responsible Secure external/wireless access Set up tests to ensure this system is working and secure Have alternate ways for remote employees to access the server At the earliest point this system can be tested and doesn’t work. Peak Project manager

17 Priorities: Authorizations/user log on Stand-by system while transitioning to new LAN Work weekends and during non-peak hours to test Establish secondary server for temporary back-up Test LAN early and often; if it fails - trigger Responsibility lies with Peak project manager Risk EventResponseContingency PlanTriggerWho is Responsible User priorities & authorizations -can’t log on Have a standby system while transitioning to the new LAN or work weekends and off peak hours Have a secondary server system on standby and don’t take the entire LAN down until the new system is running At the earliest point the LAN can be tested, run tests periodically throughout the installation to help catch glitches. Peak Project manager

18 Performing Monte Carlo Simulation A Monte Carlo simulation helps predict risk by using data to predict trends Performing a risk analysis will assist both PEAK and the City of Meridian in determining if the LAN project can be completed on time and within budget Having statistical data will allow the project manager to make sound decisions

19 Benefits of Monte Carlo Simulation Allows for testing of theories before launching the LAN project Provides statistical validity to the City by measuring probability that the project will meet its stated goals Reveals trends that can be modified to decrease risk Assists the project manager in communicating ways that the project can be restructured for enhanced quality, efficiency and cost

20 Steps to Perform Define the problem to be solved Can project be completed on time and within budget? Define the drivers/variables of the problem What might some of the delays and hidden costs be?

21 Steps Cont. Define the uncertainty for the variables Assign best, most likely and worst case estimates to the identified variables Analyze the model using simulation Create a model that will compute the assigned formulas to create estimates

22 End


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