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Welcome to LATA Environmental Services of Kentucky, LLC, Vendor Forum At this time….. Meet and Greet 1:00-1:30 LATA Environmental Services of Kentucky,

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Presentation on theme: "Welcome to LATA Environmental Services of Kentucky, LLC, Vendor Forum At this time….. Meet and Greet 1:00-1:30 LATA Environmental Services of Kentucky,"— Presentation transcript:

1 Welcome to LATA Environmental Services of Kentucky, LLC, Vendor Forum At this time….. Meet and Greet 1:00-1:30 LATA Environmental Services of Kentucky, LLC, Vendor Forum

2 Opening Remarks Philip Griggs Procurement Manager LATA Environmental Services of Kentucky, LLC, Vendor Forum

3 Procurement Planning - Projected Major Procurements and Estimated Dates ProjectDescription Tentative RFP Issue Date 1 C-410 D&DDecontamination & Decommission - Building C-410March SW Plume RDSIDrilling SubcontractMarch SW Plume RDSIMobile Field LaboratoryMarch GeneralIDIQ Subcontract for Drilling Services (through to 2015)March C-400 GroundwaterRental of Filter PressApril GeneralRecompete Rental of Porta Potties Hand Wash StationsApril C-400 GroundwaterFabrication of Regenerable Carbon Treatment SystemApril GeneralIDIQ MSA Respirator Canisters (through to 2015)April GeneralDiesel Fuel – Furnish and Deliver to Specific LocationsApril C-400 GroundwaterFabrication of “Vacuum Blower”May C-400 GroundwaterFabrication of “Steam Boiler”May C-400 GroundwaterRental of Cooling TowerMay C-400 GroundwaterRental of Emergency GeneratorMay C-400 GroundwaterRental of Transformer (2,500 kva)May GeneralRespirator Cleaning Subcontract (through to 2015)May C-400 GroundwaterMechanical/Electrical/Civil Installation SubcontractorJuly 2012

4 Safety Manager Eddie Magness LATA Environmental Services of Kentucky, LLC, Vendor Forum

5 Eddie A. Magness, MBA, CSP ES&H Manager LATA Kentucky February 22, 2012 Safety Is Serious Business

6 Code of Hammurabi One of the earliest known written laws Babylonian laws and punishments addressed safety  If a builder builds a house for someone, and does not construct it properly, and the house which he built falls in and kills its owner, then the builder shall be put to death. One of the earliest building codes…although pretty harsh it did incentivize focus on safety Only qualified builders, prepared to take the risk of death, built houses There may have been a shortage of subcontractors in ancient Babylon We don’t kill subcontractors; however, 4,000 years later LATA KY still takes safety seriously

7 Use your influence Demonstrate personal commitment to do the right thing Work safely on purpose Others are always watching you and will follow your example Cultivate a questioning attitude Have a healthy uneasiness for what could happen Respect the fact that bad things can and do sometimes happen Complacency can lead to injury or death Challenge assumptions Avoid “group think” Investigate anomalies If it doesn’t seem right, it probably isn’t right…get it fixed Maintain vigilant situation awareness Workplace conditions constantly change Routine suddenly can become dangerous at best…or even life threatening Be A Good Safety Citizen

8 WELCOME Mark Duff LATA Kentucky Project Manager LATA Environmental Services of Kentucky, LLC, Vendor Forum

9 Project Status Upcoming Projects Mark Duff LATA Environmental Services of Kentucky, LLC, Vendor Forum

10 1. Southwest Plume Remedial Design Site Investigation scheduled for May–August C-400 installation of electrodes, wells, other infrastructure–Start Work June Northeast Plume Optimization to add 1-4 extraction wells and up to 20 monitoring wells CY C-410 D&D Project–RFP Issue February Soils Operable Unit Sitewide Evaluation–Summer BGOU SMWU 4 characterization-September 2012 LATA Environmental Services of Kentucky, LLC, Vendor Forum

11 Approved Supplier List Jennie Freels LATA Environmental Services of Kentucky, LLC, Vendor Forum

12 LATA Environmental Services of Kentucky process for Approved Supplier Selection and Evaluation ASME NQA (and Addenda through 2007), Part I, Requirement 7, Section 200, "Supplier Selection and Evaluation" 10 CFR , Quality Assurance Criteria DOE C, Quality Assurance LATA Environmental Services of Kentucky, LLC, Vendor Forum

13 Adding Vendors to the Approved Supplier List (ASL) Suppliers of critical items are evaluated and approved prior to subcontract or purchase order award. Quality Assurance (QA) is responsible for determining if a supplier is capable of meeting applicable requirements described in Title 10 CFR Part , Quality Assurance Criteria, and/or PAD-PLA-QM-001, Quality Assurance Program and Implementation Plan for the Paducah Environmental Remediation Project. Information on the vendor/supplier (QA) Program or Plan is requested on the Prospective New Supplier Questionnaire – Indicate whether the company ‘s Quality Manual and/or implementing procedures address the elements in DOE C Quality Program Elements and provide documentation showing use of the elements (i.e., QA procedures, QA manuals) – Identify the codes and/or Standards to which the company QA Program complies (i.e., certificate numbers, dates of certification) – Provide information regarding the organizational structure of the company (i.e., organizational chart, count of personnel in QA) – Identify the different equipment available and activities performed by the company (i.e., welding, national codes/standards routinely used for manufacturing/processing products or services) LATA Environmental Services of Kentucky, LLC, Vendor Forum

14 Evaluation for Addition to ASL Supplier evaluation and selection may include one or more of the following: Supplier history of providing identical or similar product that performs satisfactory in actual use; Supplier quality record information and practices that can be evaluated objectively through written documents and recognized certification(s); and Supplier's technical and quality capability as determined by direct evaluation of facilities, personnel, and implementation of supplier's QA program. An on-site assessment of the supplier may be performed before a final determination is made for addition to the ASL. IF the supplier is not able to meet the requirements of a stand-alone QA program, bidders may be directed to work under the LATA Kentucky QA program for work performed on-site. LATA Environmental Services of Kentucky, LLC, Vendor Forum

15 Maintaining Approved Supplier Status Annually QA sends out “Annual Supplier Evaluation Questionnaire” to vendors/suppliers requesting the following information: Changes made to the company QA Program in the past 12 months If certificates or accreditations from nationally recognized organizations, such as ASME, ISO, NAVLAP, ASNT, AWS, etc., have been maintained Has the company QA Program been audited in the past year by other state or federal agencies or listed as an approved supplier for any NQA-1 regulated facility and/or DOE prime operating contractor in the last 12 months Have any significant programmatic deficiencies been identified in the past year either by internal or external audit sources LATA Kentucky evaluates end user satisfaction through Supplier Service Evaluation and reviews supplier nonconformances for the year. LATA Environmental Services of Kentucky, LLC, Vendor Forum

16 Critical Items Defined Critical items are goods and services, including commercial grade items that require rigorous procurement and inspection processes to prevent significant personal injury to the workforce and public and/or an environmental noncompliance. Critical items include, but are not limited to, the following: Waste containers (e.g., shipping containers, intermodals, drums, waste boxes) for off-site shipment Sorbent or absorbent materials used in waste packaging Waste treatment equipment and waste treatment services Waste disposal services for regulated wastes M&TE and M&TE calibration services and calibration standards (i.e., buffers, weights, etc.) Instrument calibration services Hoisting and rigging equipment and hardware LATA Environmental Services of Kentucky, LLC, Vendor Forum

17 Critical Items Defined (Continued) Respiratory protection equipment and cleaning services Industrial hygiene monitoring equipment Fall protection equipment Compressed gas cylinders with mixed gases composition Pressure vessels Safety class, safety significant, fire protection, or defense-in-depth items Structures, systems, and components identified as safety significant in the safety basis for a specific facility Analytical lab services Code-required nondestructive evaluation, X-ray, and weld inspection services Training providers for topics important to safety (e.g., competent person in rigging, scaffolding, trenching/shoring, etc.) or American Society for Nondestructive Testing, Inc., Level I or II inspector qualification LATA Environmental Services of Kentucky, LLC, Vendor Forum

18 Business/Economic Information How you can tell us what you do Mark Cauley Business Manager LATA Environmental Services of Kentucky, LLC, Vendor Forum

19 Accounting Tips/Invoicing Diane Adams LATA Environmental Services of Kentucky, LLC, Vendor Forum

20 QUESTIONS If you think of a question/comment that we did not have time to discuss, please your question/comment to In the subject line, please put “Vendor Forum Follow-Up Questions.” LATA Environmental Services of Kentucky, LLC, Vendor Forum

21 Thank you for attending the February 2012 LATA Kentucky Vendor Forum. Please fill out and submit Critique Forms before you leave, or to us at LATA Environmental Services of Kentucky, LLC, Vendor Forum


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