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NNSA P ROGRAM P ERSPECTIVE Jeff Underwood Office of Infrastructure and Capital Planning, NA-00-20 Office of Infrastructure and Operations, NA-00 May 21.

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Presentation on theme: "NNSA P ROGRAM P ERSPECTIVE Jeff Underwood Office of Infrastructure and Capital Planning, NA-00-20 Office of Infrastructure and Operations, NA-00 May 21."— Presentation transcript:

1 NNSA P ROGRAM P ERSPECTIVE Jeff Underwood Office of Infrastructure and Capital Planning, NA Office of Infrastructure and Operations, NA-00 May DOE Property Management Virtual Workshop

2 Organizational Structure 11 Associate Administrator Infrastructure & Operations Program Executive Officer (VACANT) Deputy Associate Administrator *Est. 15 Sep 2012 Infrastructure Resource Management Field Coordination Office Savannah River Field Office Savannah River Field Office Sandia Field Office Kansas City Field Office Livermore Field Office NNSA Production Office Nevada Field Office Los Alamos Field Office Environment, Safety & Health Infrastructure & Capital Planning Packaging & Transportation Quality Management Center of Excellence Quality Management Center of Excellence Sustainability Center of Excellence Sustainability Center of Excellence 00-SV 00-NV 00-SN 00-LA 00-NPO LL 00-KC Security Operations Legend  I - Established 26 JUN 2012  II - NNSA approved 20 Dec 2012 package submitted to DOE 15 Jan 2013 III - In development with NA-70 DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS 2

3 The NA-00 Vision 3 NNSA ORGANIZING PRINCIPAL We are a unified organization, centrally governed. We do our work at headquarters, in the field, and around the world. NA-00 SHORT TERM VISION “Become the cornerstone for the Administrator and Principal Deputy of a unified organization, centrally governed to enable and facilitate changes in other areas.” To fulfill the vision, NA-00 must: Build the NNSA and NA-00 Operating Models Arrest the declining state of infrastructure throughout NNSA Achieve measureable operational excellence Achieve scalable, repeatable, predictable, and transparent cyclic processes Efficiently manage scarce resources particularly people and funding

4 NA Initiatives Builder Sustainment Management System (BSMS) End State Planning G-2 Infrastructure Module Risk-Based D&D 4

5 BSMS Flow Chart Distress “Symptoms” at building component level Distress “Symptoms” at building component level Failure Curve Condition Index “Programming” module Mission Dependency Index (Developed by program, uses site provided data) Mission Dependency Index (Developed by program, uses site provided data) IPL (Site level actions prioritized at Enterprise level) 5

6 Why BSMS? State of the Art condition “risk of failure” assessments based on engineering data with results comparable across Nuclear Security Enterprise (NSE). Reduction in costs of assessment. Common frame of reference for discussing infrastructure condition with Department of Defense. Opportunity to build collaboration with Corps of Engineers to put NNSA on the cutting edge of infrastructure assessment, planning, and management. 6

7 End State Planning – Basic Premise NNSA is a government-owned aerospace scientific, consulting, and production enterprise with a mature product line and multiple customers. Its nuclear weapon “backbone” supports all NNSA missions; to sustain that backbone with its mature product line NNSA needs to grow national security and other business lines that draw on the core competencies of the backbone. NNSA’s infrastructure must be “right-sized” to support both the backbone and the surrounding business lines. 7

8 End State Planning - Concept The first “P” in PPBE. Develop NNSA planning guidance based on existing site guidance and comparable policies from industry and academia Plan for all customers. Each site proposes the end state that will meet its current mission and business development requirements. NNSA integrates site end states into a single “right-sized” enterprise end state, approved by program offices, and translates that “right- sized” end state into a capital investment roadmap. “Right-Sized” means redundancies are identified and defensible, utilities and other enabling infrastructure are scaled to mission, and consistent with national consensus standards. End states are updated annually. 8

9 G-2 Infrastructure Module Concept Proposed Infrastructure Investments and Changes (Sites enter data.) Proposed Infrastructure Investments and Changes (Sites enter data.) Decision Module (Programs review proposals against mission and planning standards) Decision Module (Programs review proposals against mission and planning standards) Approved Infrastructure Investments FIMS (Current Infrastructure) FIMS (Current Infrastructure) Current State End State Road Map Current State End State Road Map Programming What Iffer Builder CostWorks/CAIS 9

10 Risk-Based D&D 1.The business case for proposed D&D projects is broader than the often minimal reduction in operating and maintenance costs. 2.Allowing facilities to remain standing for many years with minimal maintenance and surveillance creates risk. 3.Management of that risk needs to be quantified and tracked along with footprint. 4.Footprint, by itself, is an imperfect metric that steers D&D investments toward the lower cost per square foot facilities, away from the more expensive projects and away from management of the risks of extended minimal maintenance and surveillance. 10

11 Take Aways Enterprise level perspective Moving infrastructure toward a transparent, enterprise level, data-driven assessment and planning model, with automated data entry and decision processes Risk-based infrastructure decisions Scalable, repeatable, predictable, and transparent cyclic processes 11

12 BACK UP SLIDES DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS

13 NA-00 - Formed June 26, 2012 B-1 The Office of Infrastructure and Operations DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS

14 NNSA Integrated Operations Concept Lab / Plant Execute Lab / Plant Execute FUNCTIONAL OFFICE NA-SH, NA-IM FUNCTIONAL OFFICE NA-SH, NA-IM Office of the Administrator Strategic Vision Operational Expectations Policy/ Requirements Development Process On-site Oversight And Performance Review Infrastructure Requirements Support or Execution PROGRAM OFFICE NA- 10,20,40,80 PROGRAM OFFICE NA- 10,20,40,80 Requirements/ Directions NA-00 Coordinate Integrate Standardize NA-00 Coordinate Integrate Standardize Consistent Implementation (Allows for purposeful differences) Assessment DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS B-2 Strategic Vision

15 Operations of Facilities MRR Containers Storage Program Readiness Construction Readiness in Technical Base and Facilities Defense Programs, NA-10 Site Operations: Includes facility operations costs; utilities; development and implementation of the Nuclear Safety Basis; and ES&H programs. Site Sustainment: Includes direct maintenance costs, re-capitalization projects, GPPs/Capital Equipment projects, RAMP costs, OPCs. Site Support : Includes Container activities - a part of Program Readiness, specifically, Nuclear Safety Research and Development Program and Nuclear Criticality Safety Program Long-Term Stewardship (formerly EPO) was realigned from within Site Stewardship. Site Support : Includes Container activities - a part of Program Readiness, specifically, Nuclear Safety Research and Development Program and Nuclear Criticality Safety Program Long-Term Stewardship (formerly EPO) was realigned from within Site Stewardship. Facilities Disposition: Reduce risks by preparing high priority production facilities with mercury issues, safety and security concern. Nuclear Operations Capability MRR Storage Pu Metal Processing Program Readiness Capabilities Based Investments Construction Nuclear Programs, NA-10 Cross-walk from Defense Programs to Site Stewardship B-3 *All funds remain in the Weapons Activities Appropriation Site Stewardship, NA-00 DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS

16 NA-00 Accomplishments To Date Established NA-00 Headquarters organizations, realigned NNSA Field Office personnel to report directly to NA-00, consolidated Y-12 and Pantex Field Offices into the NNSA Production Office (NPO) Issued Strategic PEP, which streamlines NNSA evaluation of contractor performance by focusing on strategic outcomes indicative of acceptable overall performance in lieu of its historic tactical focus. Ensures consistency across the enterprise and assesses the M&Os on common criteria. Established Sustainability Center of Excellence and Quality Management Center of Excellence Developed standardized Leadership Strategic Performance Objectives. Established employee SPOs by functional area to increase visibility of the Headquarters Program Functions to the performance of the Field Office personnel executing the mission; i.e. FPDs, COs, and GC) Established the Capabilities Based Field Office (CBFO) structure, which is the result of a unified approach to identify essential common functions that NNSA field offices must perform, and realign resources to best execute the mission Established Performance Reporting: NA-00 White boarding, Action Tracking and Dashboard Transferred funding from DP to NA-00 to support facilities and infrastructure operations and maintenance Lead in initiating and integrating an enterprise-wide management system that complies with an international consensus standards (ISO 9000 – 9008) to improve efficiency and financial stewardship. Approved Business Management System and Business Model 16 DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS B-4

17 [a] [a] This represents the proposed control level. Site Stewardship Congressional Budget Request B-5 DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS

18 Mapping from FY13 Operations of Facilities to FY14 Site Operations and Sustainment B-6 FY13 RTBF Operation of Facilities $1.49B FY13 RTBF Operation of Facilities $1.49B FY14 EI Site Operations $1.11B FY14 EI Sustainment $0.43B The change from FY13 to FY14 includes target transfer for NIF operations and recapitalization. TOTAL FY14 $1.54B Operations of Facilities in FY2013 RTBF = Site Operations + Sustainment in FY2014 budget request DEPARTMENT OF ENERGY | NATIONAL NUCLEAR SECURITY ADMINISTRATION | OFFICE OF INFRASTRUCTURE AND OPERATIONS

19 NNSA BSMS Goals Implement for all BSMS supported infrastructure by 9/14/2014. Draw on Construction Engineering Research Laboratory development activities to get on “cutting edge” of infrastructure maintenance and to participate as possible, including development of utilities module. Fully implement CAIS for infrastructure not currently addressed by BSMS. Set a precedent to take NNSA to the cutting edge of infrastructure planning and management. B-7

20 BSMS Implementation Concept Validate/fully implement UNIFORMAT II inventory used by CAIS Train assessment and planning staff Integrate BSMS training into site training programs Integrate “distress” assessments with existing maintenance and assessment practices and procedures Conduct initial assessments Determine programming parameters Validate uniform implementation across complex “First Wave” will further refine gap before formal tasking issued to sites. B-8

21 Current Strategy 1.Implement at two “First Wave” sites. With “Second Wave” starting a few months later. 2.Develop high level milestones that can be incorporated into contractor performance evaluation plans. LLNL and Y12 lead effort, with other sites following. Set/revise milestones based on leader’s experience. Implement milestones through “rolling wave” planning. 3.M&O’s develop plans to meet milestones. 4.Implement “off the shelf” with no modifications other than those needed to tailor to unique building components. 5.NA develop MDI guidance and plans. 6.Use deadlines, milestones, and award fee to create sense of urgency. B-10

22 BSMS - Near Term Steps USACE provides integrator as single point of contact for NNSA. Understand implementation by other agencies, establishing networking contacts with others at same and more advanced stage of implementation. Working with integrator and “First Wave” sites, develop high level milestones and an estimate of funding to be provided to USACE. Sign Supplemental Agreement under existing MOU. Develop quantified performance measures of implementation success. Identify training available, develop a strategy for making it available to sites (M&O’s or NNSA fund? Train the Trainer?...?). “Roll out” BSMS in a series of VTC’s with each site as soon as possible to keep all M&O’s and their federal offices aware of plans, progress and their roles, to obtain their inputs to implementation memorandum, and to invite sites to join Y12 and LLNL in “rolling wave” implementation. Develop, in concert with NNSA program offices, a plan for MDI with screening questions oriented around NNSA mission. Determine delta between BSMS and DOE policy and document equivalencies. Based on above, develop a high level tasking memorandum to direct sites to implement BSMS, including high level milestones to be used in fee determinations, with a complex-wide “kick-off” training session and workshop hosted by CERL. B-12

23 What-Iffer - Concept Based on Y12 planning proposal. Integrates operating spending, maintenance spending, and capital investment in a risk-based “zero sum” budget. Will be used by NNSA to inform budget decisions made between embargo of the budget and submission of budget to Congress. NNSA will send out a “data call” when requirements are established. B-11


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