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Introduction to Cambridge Journals

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1 Introduction to Cambridge Journals
Katy Christomanou Publishing Director, STM Journals Neil Hammond Publishing Editor, STM Journals Anglia Ruskin University, 20 January 2010

2 Introduction to Cambridge Journals
About Cambridge Journals Cambridge Journals Online (CJO) How to publish in Cambridge Journals Open Access policy

3 Cambridge University Press A very selective history
1534 – Cambridge University Press receives Royal Charter 1584 – First book published by CUP 1893 – Journal of Physiology becomes first journal to be published by CUP. 1997 – Cambridge Journals Online (CJO) is launched

4 Cambridge Journals Over 240 journals, covering a wide range of subjects, split roughly evenly into two groups: HSS – Humanities and Social Sciences STM – Science, Technical and Medical Over 26,000 articles were published in 2009. Journals are a mixture of CUP-owned, society-owned, and shared ownership.

5 Cambridge Journals Structure
Editorial, Publications development HSS and STM – teams in UK (Cambridge), US, and recently Asia Production Marketing & sales Online hosting

6 Sample HSS Journals

7 Sample STM Journals

8 Production Excellent reputation for quality Efficient and timely
Thorough quality-control procedure Regular investment in new workflow systems Industry-leading position on sustainable printing Efficient and timely Typically, acceptance to online publication within 5 weeks Typically, acceptance to print issue within 8 weeks

9 Production workflow

10 Cambridge Journals Online (CJO)

11 Cambridge Journals Online (CJO)
All journals hosted online on our own platform Continuous development Annual cycle includes 3 releases, plus bespoke development and weekly meetings of steering committee. Collaborations across the publishing industry COUNTER, CrossRef, RightsLink

12 Cambridge Journals Online
370,000 articles 10 Million Unique Sessions each month 1 Million full text downloads each month 350,000 Registered Users 10,000 Organisation Administrators Robust: close to 99% uptime

13 CJO Screenshot (new design)

14 CJO features Electronic archive for almost all journals back to volume 1 Single homepage and branding for each journal Links to most-cited articles (tracking cites from other journals and publishers) and most-read articles Articles online ahead of print – FirstView COUNTER-compliant usage statistics for all journals alerts for new issues and FirstView articles Fully hyperlinked text, articles, and references ‘Cited by’ links to Google Scholar and Crossref Free sample content for all journals

15 How to publish in Cambridge Journals

16 How to publish in Cambridge Journals
Points to Consider: 1) Selecting a Journal 2) Instructions to Contributors 3) Types of Article 4) Structure and Style 5) Tables, Illustrations and Photographs 6) Rejections and Revision 7) How to Submit 8) Post Acceptance

17 1) Selecting a Journal Select a journal in the preliminary stages
- Predetermines style and intended audience Impact Factor – The IF can provide some broad indications Intended readership, aims and scope Read current articles - All Cambridge journals have free issues Search for previous articles on topic - Free Searches on CJO Journal Citation Reports Service Consider editorial decision time and post acceptance turnaround Does the journal offer FirstView online access? Ask the Editor about suitability if in doubt!

18 2) Instructions to Contributors
Pay attention to journal specific guidelines for contributors as papers that have to be revised will take longer to be published These guidelines can include instructions for: Specific page layouts Short Title Keywords Number of Pages Reference Style If the journal provides a template or style file, use it.

19 3) Types of Paper Consider the type of paper you are writing, as this will have implications on both likelihood of acceptance and the citation rate, and check that the journal accepts such paper types. - Original Article - Review Article - Case Report (Now less acceptable for publication unless they are unique and report on an unexpected association or outcome.)

20 4) Structure and Style ABC of Effective Writing A – Accuracy
B – Brevity C – Clarity Keep sentences short and simple (20 words is a guideline) Be positive rather than negative Consider an international readership Avoid needless words and jargon Define any abbreviations on first use Check references carefully Correctly label figures

21 5) Tables, Illustrations and Photographs
May need to be separate from text, check instructions. Tables should be simple and not duplicate information in the text. Figures typically required in low-resolution format for review and high-resolution TIFF/EPS format for final production Ensure you have secured necessary permissions for any third party material you have used, prior to submission. Remember colour is not a substitute for careful thought about data display!

22 6) Rejections and Revisions
The usual reasons for rejection are: Poor or incomprehensible English Insufficient originality Serious scientific flaws Absence of a message that is important to the target audience Questionnaire surveys with low response rates Articles that are simply descriptive with little attempt at evaluation If you are sending a revised manuscript back to the journal, you should include a detailed point-by-point explanation of how you have addressed each reviewers’ and editors’ comments.

23 7) How to Submit Increasingly Cambridge journals use online submission systems, which enable authors to track their article. submission may still be used in some cases. Always refer to Instructions for contributors for journal specific information. (e.g. format for submission of any supplementary material.) Include a cover letter/ with any required information and if necessary a concise version of the logic of the paper. Remember submission of a paper is taken to denote that all authors have seen the final version and approved it.

24 8) Post Acceptance We add value to the accepted manuscript with:
Copy editing (and proof-reading stage) Production at the highest industry standards State-of-the-art online delivery Print delivery meeting the Forestry Commission standards Intensive marketing of all our content (more than 170,000 recipients of our table-of-contents alerts) Usage statistics available at journal and paper level Open access options meeting funding bodies’ requirements Supply of metadata to abstracting and indexing services

25 Open Access Policy

26 Open Access (OA) Historically, access to published articles was available only via a subscription to the publishing journal, and was only available in that one location. Publishers now offer various degrees of ‘open access’ to published articles. These can be differentiated by what is made open, when it is made open, and where it is openly available.

27 OA – What, when, and where? What? – “Author’s original” (unrefereed draft) – “Accepted manuscript” (refereed manuscript) – “Version of record” (published article) When? – Immediately upon acceptance – Immediately upon publication – After some embargo period Where? – Author’s website – Departmental website – Subject repository (arXiv, RepEc, PMC, …) – Institutional repository

28 Open Access: Brief History
1999 OA Initiative launched BMC announced E-Biomed proposed (H. Varmus) 2002 Budapest Initiative PLoS launched 2003 Wellcome Trust endorses OA mandates (72 institutions, 48 funders)

29 OA Archiving vs Publishing
Archiving - ‘Green’ Mandates by institutions and funders Repositories Institutional, subject or national Accepted Manuscript or Version of Record PDF Metadata can be harvested Publishing - ‘Gold’ One-off payment, or subsidised from other sources Version of Record PDF Re-use, re-purposing, modification permitted Deposit in PubMed Central, etc

30 Open Access: Mandates Funders: Wellcome Trust, RCUK
(c.50 to date) NIH, Canadian RC HHMI MPG, DFG and others Institutions: Macquarie (Australia), Hong Kong (c.100 to date) Helsinki, CNRS, INRA (France), Humboldt (Germany), Hokkaido, Stockholm, Oslo, Glasgow, Southampton, Harvard Schools, Stanford Dept of Education Institutional Repositories: c.1300 repositories to date

31 Open Access: Cambridge Policy
Cambridge = ‘Green’ publisher with ‘Gold’ OA offered on a hybrid basis via the Cambridge Open Option. We meet all* of the requirements of funders and institutional mandates (and recommendations) * Exception – Harvard FAS and Law School

32 Open Access: Cambridge Policy
Can post a copy of the Accepted Manuscript on author’s or department’s web page and on subject or institutional repository Can be deposited immediately upon acceptance Publisher copyright and source must be acknowledged Publisher’s Version of Record/PDF may be used on authors’ personal or departmental web page any time after publication, with a link to the publisher’s version Publisher’s Version of Record/PDF may be used in a subject or institutional repository after 12 month embargo

33 Open Access: Other publishers and NIH
AAAS Deposit not allowed, only to funder’s designated repository, Accepted Manuscript, 6 month embargo APA Deposit allowed, Accepted Manuscript version Elsevier Deposit allowed, Accepted Manuscript version,12 month embargo NPG Deposit not allowed, only to funder’s designated repository, 6 month embargo Oxford Deposit allowed, Accepted Manuscript, embargo varies T&F Deposit allowed, Accepted Manuscript version, 12 month embargo

34 Cambridge and OA Related Activities
Participate in AGORA, HINARI, INASP and OARE initiatives. Provides wide dissemination to developing countries at no or heavily-discounted cost. Cambridge Journals offers a hybrid OA model, where authors have the option of publishing their article as OA, on payment of a one-off publishing fee. Cambridge Journals is an associate member of Open Access Scholarly Publishers Association (OASPA). Cambridge Journals is participating in EU-funded PEER Project (Publishing Ecology of European Research).

35 Issues raised by Open Access
Funding Cost Dissemination Usage Peer Review Institutions are contradictory

36 Open Access and the future
Sustainable ‘gold’ OA probably requires funding changes, and is likely to be limited to certain subject areas, and possibly less prestigious journals. No hard evidence yet to show that ‘Green’ OA has a negative impact on subscriptions, provided that VoR has a 12-month embargo period. However, still fears that the increase in institutional mandates may slowly erode subscriptions.

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