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PubMed LinkOut Tips, Tricks and Enhancements MLA 2004 Washington D.C.

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Presentation on theme: "PubMed LinkOut Tips, Tricks and Enhancements MLA 2004 Washington D.C."— Presentation transcript:

1 PubMed LinkOut Tips, Tricks and Enhancements MLA 2004 Washington D.C.

2 PubMed LinkOut Submission Utility Enhancements Sliding Scale (retention period) Subscriptions, Delay (Embargo) periods, Month & Year dates – Edit Holdings Call Numbers – LinkOut Serhold Call Numbers & Custom Holdings – Upload Holdings

3 PubMed LinkOut Submission Utility Enhancements Add a Link - Serhold and Upload Holdings Cancel Print Holdings – Serhold and Upload Holdings Statistics

4 PubMed LinkOut Tips and Tricks Alternative methods to add online holdings Display Icons for Multiple Libraries Send an Abstract with your Icon Additional Content

5 PubMed LinkOut Submission Utility You will need: LinkOut Library ID LinkOut password The utility is found at:

6 LinkOut Enhancements Subscription Periods – Online Holdings You can select the Month and Year for a subscription’s start or end date. You can select a delay (embargo period) for titles. Your links will not show until the delay period is past. A sliding scale subscription (retention period) can now be selected for online holdings. Choose the “Retained for” option.

7 LinkOut Enhancements Sliding Scale Subscriptions -

8 LinkOut Enhancements Call Numbers – Serhold Libraries

9 LinkOut Enhancements Upload Holdings A function to load print holdings for: Libraries who are not Serhold members Linkout-SERHOLD and Upload Holdings may be combined when two or more libraries wish to display each other’s holdings under separate icons (one icon for each library). If you wish to display the print holdings of two or more libraries under just one icon, you must use Upload Holdings only

10 LinkOut Enhancements Call Numbers & Custom Holdings - Upload Holdings Call numbers and/or a Custom Holdings statement can be added to the Upload Holdings text file. The file must be 1.5 MB or smaller Call numbers can be up to 50 characters long Custom Holdings can be up to 50 characters long You can add a call number, a holdings statement or both The file must be maintained, updated and reloaded by the library but this can be done as often as you wish File is active by 2 pm the next business day

11 LinkOut Enhancements Call Numbers & Custom Holdings The format for the file is : ISSN|ESSN|Medline abbreviation|Start year|End year|Start volume|End volume|Acquisition status|Call Number|Custom holdings statement| JAMA subscription: ||JAMA|1990|1998|262|279|4| JAMA subscription with call number: ||JAMA|1990|1998|262|279|4|W1.J161 JAMA subscription with custom holdings statement and no call number: ||JAMA|1990|1998|262|279|4||Library retains current year only

12 LinkOut Enhancements Call Numbers & Custom Holdings More examples are available in the online tutorial More examples are available in the online tutorial holdings.html#UploadHoldings holdings.html#UploadHoldings

13 LinkOut Enhancements Add a Link – Serhold and Upload Holdings A link to your catalog or an ISSN search can be added to A link to your catalog or an ISSN search can be added to your print holdings display. It works immediately. your print holdings display. It works immediately. You may need to work with your vendor to create You may need to work with your vendor to create the correct search syntax the correct search syntax

14 LinkOut Enhancements Add a Link – the link is added in the Registration section to the Location or Library Catalog URL box or both

15 LinkOut Enhancements Add a Link To insert a URL in the Location box, it must be coded in HTML To insert a URL in the Location box, it must be coded in HTML PubMed PubMed No special coding is needed for the Library Catalog URL box No special coding is needed for the Library Catalog URL box

16 LinkOut Enhancements Add a Link – the link will display in the print record

17 LinkOut Enhancements And send the user to the appropriate screen

18 LinkOut Enhancements Models ( also in the online tutorial ): Dynixhttp://mylibrary.edu/ipac20/ipac.jsp?session=10H43S&X &menu=search&aspect=numbers&profile=mylibrary&ri=&index=ISSNEX&term=&lo.issn; Endeavor Voyager ExLibris Aleph &request=&lo.issn; Innovative Millenium

19 LinkOut Enhancements Cancel All Print Holdings Print holdings can be deleted via Serhold or Upload Holdings. Warning: This will delete ALL print holdings

20 LinkOut Enhancements Select Cancellation

21 LinkOut Enhancements Select Confirm

22 LinkOut Enhancements Statistics have been updated LinkOut Total: total full-text and print accesses LinkOut Full-Text: number of times users click on your library’s online full-text icon LinkOut Print: number of times users click on your library’s print collection icon holding=[library username] - number of times users access PubMed using the PubMed URL with your username Statistics are also available in text version for export NOTE: Statistics don’t track the number of users or IPs.

23 LinkOut Tips and Tricks Alternate methods Ebsco users can ask Ebsco to automatically load holdings information from EBSCO’s full text databases and Electronic Journals Service (EJS) to LinkOut. Ebsco can load holdings one time or on a continual basis. Only titles listed under “Ebsco” on the providers list will be effected. PubMed.doc

24 LinkOut Tips and Tricks Alternate methods Note: When Ebsco sends files on a continual basis, the titles will NOT be visible in the submission utility and you cannot manage them. The links created by this file will be shown in PubMed. To avoid unexpected results like duplicate links, you should delete all holdings you marked under Ebsco in the submission utility BEFORE Ebsco sends your file to us.

25 LinkOut Tips and Tricks Alternate methods OhioLink users can ask OhioLink to add online holdings Serhold users can have print holdings uploaded and maintained via Serhold/OCLC. Once loaded, any new or edited records should be automatically sent to LinkOut for loading.

26 LinkOut Tips and Tricks Display Multiple Holdings Icons for multiple libraries can be displayed in LinkOut The other library must have holdings (online or print) already loaded in LinkOut holding=uwisclib,uablib

27 LinkOut Tips and Tricks Display Multiple Holdings:

28 LinkOut Tips and Tricks Display Multiple Holdings Note: This method can also be used by Serhold libraries who wish to have their Serhold print holdings uploaded and show the print holdings of another library. An icon for each collection will be displayed.

29 LinkOut Tips and Tricks Send an abstract with your Icon: There are 2 ways to send an abstract with your icon visible in it. Mail the URL with the holding=yourlib command included Mail the URL with the holding=yourlib command included Send an HTML via PubMed Send an HTML via PubMed

30 LinkOut Tips and Tricks Send an abstract with your Icon: Add the holding=yourlibrary command to the URL of the citation or abstract and send it in an abstract and send it in an &cmd=Retrieve&db=pubmed&dopt=Abstract&list_uids=

31 LinkOut Tips and Tricks When the recipient clicks the link, they see

32 LinkOut Tips and Tricks Send an abstract with your Icon: Send an from within the citation Send an from within the citation Choose from the “Send to” drop down box Choose from the “Send to” drop down box on the right side of the screen on the right side of the screen

33 LinkOut Tips and Tricks

34 Make sure the format is “HTML”:

35 They receive an like this

36 LinkOut Tips and Tricks For the method, the recipient must be able to receive HTML mail Multiple citations can be sent using either method

37 LinkOut Tips and Tricks Additional Content: Additional Content can be found by selecting “Links” and choosing LinkOut from the green “Links” box

38 Additional Content

39 PubMed LinkOut For help or questions, contact


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