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EHealth Record (eHR) Internship Pilot Programme 電子健康記錄職前實習計劃 Briefing Session 簡介會 17-05-2012 Organiser 營辦機構 Sponsor 贊助機構.

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Presentation on theme: "EHealth Record (eHR) Internship Pilot Programme 電子健康記錄職前實習計劃 Briefing Session 簡介會 17-05-2012 Organiser 營辦機構 Sponsor 贊助機構."— Presentation transcript:

1 eHealth Record (eHR) Internship Pilot Programme 電子健康記錄職前實習計劃 Briefing Session 簡介會 Organiser 營辦機構 Sponsor 贊助機構

2 Agenda Foreword About Cyberport What is eHR Internship Pilot Programme? Why Joining this Programme? Who is Eligible? How to Apply? How to Select Applicants? When Will Announce the Results? Responsibilities of Successful Applicants Reimbursement of Subsidy Timeline Action Q&A

3 Foreword Invitation for application on the eHealth Record (eHR) Internship Pilot Programme in 2012 Project funder Technical agency for implementing the territory-wide eHR Programme Secretariat Administration and project management office Hong Kong Cyberport Management Company Limited Hospital Authority | eHR Office

4 About Cyberport 1 Vision Establish Cyberport as a leading ICT hub in Asia-Pacific region 3 Mission Focuses Nurturing ICT industry startups and entrepreneurs to foster local talent Driving collaboration through better utilisation resources and create business opportunities Accelerating ICT adoption through strategic initiatives and partnerships

5 Cyberport Knowledge Centre Support ICT adoption initiative Drive knowledge based programmes that will transform HK into an inclusive knowledge-based digital economy Make Cyberport a living example of a digital inclusive community Invest resources in local talent development

6 What is eHR Internship Pilot Programme? Background In July 2009, LEGCO approved HK$702M for implementing the 1 st stage of the 5-year eHR Programme (2009/10 – 2013/14) eHR Programme will lead to increased involvement of the private sector on the use of electronic medical record/electronic patient record (eMR/ePR) systems, implying significant health informatics skills will be needed outside of HA. Programme objectives- –To train and provide practical experience for graduates from healthcare- related or IT disciplines –To help deploy eMR/ePR systems or take part in eHR-related activities for private healthcare providers, NGOs, or IT vendors supporting healthcare providers –To enhance health informatics capacity in Hong Kong

7 What is eHR Internship Pilot Programme? 2012 Programme – a pilot programme 10 interns 2013 Programme – a full programme interns eHR Internship Programme 2012 Pilot Programme 10 placements 2013 Full Programme (Upon Review of Pilot Programme) Around 100 placements

8 What is eHR Internship Pilot Programme? Employer Student Intern Work for Employ eHR Internship Programme SubsidizeProvide training to eHR-related Projects

9 What is eHR Internship Pilot Programme? Scope of eHR Projects a)Deploy eMR/ePR systems; or b)Implement change management initiatives including redesign of workflows, data standardization, etc. during deployment of eMR/ePR systems; or c)Implement Government eHR Initiatives including the deployment of Clinical Management System (CMS) Adaptation and CMS On-ramp and installation of the integration modules.

10 What is eHR Internship Pilot Programme? Student Intern to be Recruited Local post-secondary and tertiary fresh graduates (2011/12): a)University Grants Committee funded information technology, medical engineering, healthcare and health informatics related programmes organized by local post-secondary and tertiary institutions; or b)Full-time locally accredited post-secondary courses in information technology, medical engineering, healthcare and health informatics related programmes organized by local post-secondary institutions. Intern who is permanent HK resident / is resident permitted to remain in HK for more than 7 years.

11 What is eHR Internship Pilot Programme? Scope of Subsidy Each company can apply subsidy for up to 3 intern places Up to HK$4,000 / month / intern or 50% of the intern’s basic monthly salary (plus employer’s MPF contribution), whichever is lower Maximum term of 6 months Think about 3 scenarios: ScenarioSubsidy Amount A) salary < HK$8,000< HK$4,000 e.g. HK$3,500 B) salary = HK$8,000= HK$4,000 C) salary > HK$8,000= HK$4,000

12 What is eHR Internship Pilot Programme? HA Training for Interns The programme will include: 1)a short induction course (half day), plus 2)a requirement for interns to complete an eLearning Course on Applied Clinical Informatics programme organized by Poly U. Course fee for eLearning Course: HK$5,000. Fully reimbursable if 80% or above attendance. Disbursement through Cyberport. Successful applicants should support their interns to attend these HA arranged trainings.

13 Why Joining this Programme? mission

14 Benefits of Joining Need of extra manpower for the implementation of eHR Programme Image building Cyberport will aid in the process of staff recruitment in case of difficulties in finding one To have staff who have better knowledge in eHR because of training availability

15 Who is Eligible? Eligible Employer All Hong Kong registered organizations/companies who meet all of the following criteria are eligible to apply- 1.Currently undertaking eHR-related projects; and 2.Available full-time intern position(s) for 6 months; and 3.Capable of providing eHR/health informatics related on-job training to interns.

16 How to Apply? Complete the application form Each applicant should only use one form for application for all interns Should quote the monetary figures in Hong Kong Dollars and make sure that monetary figures quoted are accurate Submit the completed form in both and hard copy format DEADLINE: 31 May 2012, 5:00PM (1) PDF file to (2) Hard copy (in a sealed envelope marked CONFIDENTIAL): Cyberport Knowledge Centre Hong Kong Cyberport Management Company Limited Units , Level 11, Cyberport 2, 100 Cyberport Road, Hong Kong

17 How to Select Applicants? Vetting Mechanism By an independent Vetting Committee to process applications. Secretariat will conduct initial screening on each application. Based on initial assessment, the Secretariat will prepare a shortlist for Vetting Committee’s final consideration. Vetting Committee 1 representative from eHR Project Management Office, Hospital Authority 1 representative from Food and Health Bureau 1 professional practitioner either from ICT industry Secretariat - Cyberport

18 How to Select Applicants? Vetting Criteria Scope of Internship Eligibility of Applicants Qualifications of Interns

19 When Will Announce the Results? Results to be announced in early June 2012 Companies can start recruiting interns after being notified on their successful applications

20 Responsibilities of Successful Applicants 1.Ensure that the objectives of the submitted training plan set out are fulfilled; 2.Provide all profiles for the intern place to the Secretariat for record purpose; 3.Keep the Secretariat informed of any changes/updates of the internship at the earliest convenience; 4.Acknowledge the subsidy of the eHR Office and the Secretariat in all publicity materials including both printed and online material; 5.Release the interns to attend necessary trainings courses arranged by eHR Project Management Office, HA; 6.Attend the review sessions with interns arranged by the Secretariat during and after the internship for the benefits of future programme development; 7.Submit the review reports with all required supporting documents according to the reimbursement schedule; 8.Comply with the employment laws of Hong Kong.

21 Reimbursement of Subsidy Approved subsidy amount shall be reimbursed after the 6-month internship placement period. Submit review reports and the statement of accounts with proof of salary disbursement, and MPF records. Successful applicants are required to submit the required documents within 2 weeks after the completion of internship placement.

22 Other Activities / Engagements Cyberport will arrange site visits to each successful applicant’s workplace during the internship period. Appreciation Ceremony cum sharing session at the end of programme. Publicity of the programme throughout the internship period.

23 Timeline MAYJUN JUL- DEC JAN- FEB FEB- MAR Briefing & Application Vetting results Recruitment of interns Internship period Site visit Review report & Reimbursement Evaluation & Appreciation ceremony

24 Actions During application: Fill out the application form Specify the training details Attach B/R copy Mind the deadline Successful application: Recruit interns Inform Cyberport the start of internship Keep student records, e.g. employment agreement, payroll, etc. Fill out evaluation form Submit internship claims on time

25 Q&A Please feel free to ask questions.

26 THANK YOU! Further enquires, please contact Cyberport team: Tel: Mr. Terence Leung Tel: | Ms. Carol Yung Tel: |

27 Please Note Subsidy will NOT be granted to cover the following types of internship or expenses: No eMR/ePR systems or eHR related projects for the intern(s) to work on during the internship placement period. No relevant planned training for the intern(s) during the internship placement period. Intern who does not meet the criteria. Expenses other than basic salary and employer’s MPF contribution; such as allowances, overhead or fringe benefits, etc. Intern who is not permanent HK resident or is resident permitted to remain in Hong Kong for less than seven years. Internship contract does not comply with the employment laws of HK.

28 Credible in Implementation of Internship Programme OGCIO funded projects ($10M)  Sponsorship Scheme of I.T. Internship Coordination & Facilitation Programme o Year 07/08 | 08/09 | 09/10 | 10/11  Sponsorship Scheme for I.T. Exchange Programme o Year 05/06 | 06/07 | 07/08 | 08/09 | 09/10 Cyberport self-funded projects ($0.7M)  Hong Kong-Shanghai ICT Internship Programme o Year 2011 | 2012


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