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Clinical and Internship Tracking Tool Randall W. Benner, M.Ed, NREMT-P University of Cincinnati, College of Medicine Program Director, CFD EMS Program.

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Presentation on theme: "Clinical and Internship Tracking Tool Randall W. Benner, M.Ed, NREMT-P University of Cincinnati, College of Medicine Program Director, CFD EMS Program."— Presentation transcript:

1 Clinical and Internship Tracking Tool Randall W. Benner, M.Ed, NREMT-P University of Cincinnati, College of Medicine Program Director, CFD EMS Program

2 Tracking a Student’s Activity This spread sheet was designed simply to track student clinical and internship exposures in our program. Although it works well for us, that does not mean it will fit perfectly into your EMS program without some editing. Helps to meet many State and CoA standards for tracking exposures across age, gender, pathology, and complaint. Macros have been developed to more efficiently summarize the data.

3 Basic Design ITEMS ACROSS THE TOP (rows 2-3) –These are the skills, pathologies, demographics, etc. that are tracked The number in parenthesis is the program’s requirement for that particular skill/experience TOP LEFT COLUMN (rows 4-19) –These are the clinical (hospital) rotation sites and the rows that totals this data BOTTOM LEFT COLUMN (rows 22-37) –These are the internship rotation sites and the rows that totals this data As the boxes are filled in according to the daily site and skill/experience gained, and the data is “posted” the EXCEL program will keep a running total across the bottom so the student and program can see progression towards the required outcomes.

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5 A Portion of the Tracking Form shows YSU clinical tracking

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7 Internship Breakdowns

8 Items Tracked In order to assure student exposure, progression, and adherence to CoAEMSP and many State standards, the following are tracked (the student must PERFORM the skills to get credit, not observe: –Hours spent in each rotation –Patient demographics –Skills –Complaints –Pathologies –Other Paramedical Skills

9 Items Tracked

10 Student instructions for the use of the Tracking Sheet

11 Getting Started 1.You will need to download two programs Clinical Student Internship Master.xls Clinical Internship Master.xls 2.You will use the “clinical internship master” file to create the student’s individual files.

12 Step 1 Open “clinical internship master” file. You will see the below screen.

13 Step 2 Reopen the file, and you’ll see something similar to the following (student files)

14 Step 3 Email or copy the each file to the respective student that is going to be filling it out, unless you have faculty that reviews the student’s exposures and can enter it themselves. Explain to students how to complete the EXCEL sheet (next slide)

15 Step 3 - Students The student enters their daily data into the tab identified as “ -INPUT” (second tab from left) After entering hours and skills data, they will click on the “instructions” tab, and click the button labeled “Post Input Data to Totals Sheet” They then click on the third tab, “student01”, and they can see their completed work. Students can track EMS run numbers with 4 th tab When done, student should re-save file.

16 Step 4 At prescheduled times, have the students give you back a copy of their updated file. Put all these files back into the same directory as they were originated (overwrite). Open “clinical internship master.xls” file

17 Step 4 continued With all files in same directory, run data using below buttons….

18 The Individual Summary Formatted to be placed in the student’s file The summary File has tabs for each student Created by a macro which reads the data from the student’s spreadsheet

19 The Individual Summary An individual student’s summary of –Hours –Skills For both Clinical and Internship activity

20 The Combined Summary A summary of all student’s activity Create a totals summary sheet for departmental (accreditation) use, and to track individual student progress Broken down by –Clinical / Internship / Accumulated –Fall / Spring / Summer / Total

21 The Combined Summary

22 What to do with data? 1.Analyze outcomes to ensure breadth of student exposures 2.Helps assure student progression and completion 3.Print out individual copy for student records 4.Print out summative records for program administrative files

23 Conclusion Efficient and accurate student tracking is becoming more and more important. This program is just one way to achieve this end, other ways do exist. Although I am not a computer program by profession, please email me with any questions and I’ll do my absolute best to help you! THANKS!! randall.benner@yahoo.com


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