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Applying for an Internship Traditional Route 2014 - 2015.

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Presentation on theme: "Applying for an Internship Traditional Route 2014 - 2015."— Presentation transcript:

1 Applying for an Internship Traditional Route

2 December 3, 2014 Access to DC computerized system for selection process Access to DC computerized system for selection process and payment by credit card or PayPal and payment by credit card or PayPal December 8, 2014 December 8, 2014 submit Confirmation of Completion of Academic Program submit Confirmation of Completion of Academic Program forms to Maria Knaus, General Office forms to Maria Knaus, General Office February 1, 2015 February 1, 2015 Deadline for application packages to reach Internship Deadline for application packages to reach Internship Programs and to submit registration fee and submit Programs and to submit registration fee and submit internship choices. In 2015 Feb 1 st falls on a SUNDAY!! internship choices. In 2015 Feb 1 st falls on a SUNDAY!!

3 Application Package Available ing your request to: ing your request to: Use your U of M address as this will be used to contact you as additional info comes in. DC Member web site DC Member web site Content/Public/internship-application- package.aspx Content/Public/internship-application- package.aspxwww.dietitians.ca/Downloadable- Content/Public/internship-application- package.aspxwww.dietitians.ca/Downloadable- Content/Public/internship-application- package.aspx

4 Traditional Internship Handbook  Go to Faculty of Human Ecology, then Human Nutritional Sciences, then Dietetic Internships, then Traditional Internship Handbook Go to Faculty of Human Ecology, then Human Nutritional Sciences, then Dietetic Internships, then Traditional Internship Handbook

5 Be sure to: 1. Visit DC’s website: Look at the program summaries. Look at the program summaries. 2. Visit websites for individual programs. programs. 3. Borrow Dietetic Internship binder from General Office General Office -2 hours or overnight after 4 pm -2 hours or overnight after 4 pm 4. Review Dietetic Handbook. 5. Ask questions.

6 Application Documents Required  To each Internship Program you apply: Personal Letter & Resume. Personal Letter & Resume. Official Transcript of Marks. Official Transcript of Marks. Confirmation of Completion of Academic Program Confirmation of Completion of Academic Program (signed by university program director). (signed by university program director). Confidential Reports (from 3 people). Confidential Reports (from 3 people). Dietetic Internship: Applicant’s Contact Info. Dietetic Internship: Applicant’s Contact Info. Acknowledgement of Dietetic Internship Application. Acknowledgement of Dietetic Internship Application. Other material requested by individual program. Other material requested by individual program.  To General Office Permission to Access Your Student Record. Permission to Access Your Student Record.  Later Dietetic Internship Acceptance Form (upon acceptance). Dietetic Internship Acceptance Form (upon acceptance).

7 Cover Letter  May include: Why their program? Why their program? Why you are a good candidate (what you offer)? Why you are a good candidate (what you offer)? What you have learned from your experiences? What you have learned from your experiences? Your short or long term goals. Your short or long term goals.  Important: Check brochures & address what they emphasize! Check brochures & address what they emphasize!

8 Resumé  Experience - Paid or volunteer: Healthy Start for Mom and Me, Osteoporosis Society, Kids in the Kitchen, Canadian Diabetes Association, Food banksHealthy Start for Mom and Me, Osteoporosis Society, Kids in the Kitchen, Canadian Diabetes Association, Food banks Hospital-food service or patient/education relatedHospital-food service or patient/education related University of Manitoba: extracurricular activities, Practicum project.University of Manitoba: extracurricular activities, Practicum project.

9 Educational Requirements: GPA 3.0 or above (check program brochures, some programs state cumulative/degree specific GPA and other programs emphasize the last two years of your program) GPA 3.0 or above (check program brochures, some programs state cumulative/degree specific GPA and other programs emphasize the last two years of your program) List awards & honors. List awards & honors. Resumé

10  Student Employment Services: have drop-in hours or can make and appointment, Lindsey Hiebert have drop-in hours or can make and appointment, Lindsey Hiebert  Workshops on resume writing  Individualized Appointments (1/2 hour) Letter critique Letter critique Resume writing Resume writing Mock interview Mock interview Job search. Job search. Cover Letter & Resumé

11 Review of Final Drafts  Draft Cover Letter & Resume.  Meet individually with Lindsey in Career Services to review.  Edit.  Ask friends/family to edit (good writing skills).  Edit again.  Finalize and print black ink on white paper.

12 Transcripts Student Records Office Student Records Office for info for info. 400 U.C. for next day pick-up (1 p.m.)400 U.C. for next day pick-up (1 p.m.) Official transcript for each internship applied to (3 max).Official transcript for each internship applied to (3 max). Include 1 st term marks & list 2nd term courses.Include 1 st term marks & list 2nd term courses. Don’t open the transcript.Don’t open the transcript.

13 Confirmation of Completion of Academic Program (C of C form) - Submit the completed forms to the General Office Attention: Maria Knaus - four copies please - four copies please ( the 4 th copy is to have on hand in case you go to ( the 4 th copy is to have on hand in case you go to Round 2 of the selection Process) Round 2 of the selection Process) - Also submit a Permission to Access Student’s file form, available in General Office or if this file form, available in General Office or if this form is already on file then attach a note to your form is already on file then attach a note to your C of C form to advise us of this, we need your C of C form to advise us of this, we need your student ID student ID - Deadline December 8 th.

14 Reference Letters  Confidential Report in Dietetic Internship Application Package 3 Referees. 3 Referees. Ask referees to return form to you in sealed envelope with their signature across the flap. Ask referees to return form to you in sealed envelope with their signature across the flap. One report for each application.One report for each application. Can photocopy, but signatures must be original.Can photocopy, but signatures must be original.

15 Confidential Reports (3) Give referees a form for each application Give referees a form for each application E.g., 3 copies if you are applying to 3 places.E.g., 3 copies if you are applying to 3 places. It is acceptable to fill out 1 form (except the signature) & photocopy.It is acceptable to fill out 1 form (except the signature) & photocopy. Each form must have an original signature.Each form must have an original signature. Ask them to return to you in sealed envelope with their signature across flap. Ask them to return to you in sealed envelope with their signature across flap.

16 Who Should Complete a Confidential Report for You? Academic and/or registered dietitian prefered Academic and/or registered dietitian prefered Higher ratings for letters from dietitians?Higher ratings for letters from dietitians? Those who know you best & who also know dietetics. Those who know you best & who also know dietetics. Professional: Professional: Professors, Dietitians, Employers, Volunteer supervisors.Professors, Dietitians, Employers, Volunteer supervisors.

17 Evaluation Criteria DependabilityDependability Initiative/self directionInitiative/self direction Organizational/Organizational/ planning skills planning skills Leadership qualitiesLeadership qualities Time managementTime management Analytical abilityAnalytical ability Application of knowledge Team skills Oral & written communication Response to feedback (seeking also) Potential contribution to dietetics Highlight your strengths and unique contributions.

18 Helping Your Referees Help You  Jog their memory: Summarize your contact with them. Summarize your contact with them. Refresh their memory on your major accomplishments with them. (I am asking you to recommend me because you know that I … ) Refresh their memory on your major accomplishments with them. (I am asking you to recommend me because you know that I … ) Individualize your suggestions. Individualize your suggestions.

19 Internships in Canada CANADA  14 post-graduate internship programs  88 positions.  Combined Master’s degree internships also available.

20 Combined MSc/Intership  8 programs in Canada that offer this program  DC website has these listed on website  Application process and deadlines are different!! See their brochures. Deadline is usually earlier.

21 How Do You Choose a Program?  Mobility/financial support. None to little stipends. Many are requesting a program fee.  Program assets/disadvantages.  Matching your assets to the program.  Time dedicated to all aspects of dietetics: Management, Clinical & Community. Management, Clinical & Community.  Previous/anticipated communications with program director (i.e. tours, , telephone).

22 How do you choose a program? Review the Internship Brochures: Copies are in the Internship Binder available from the General Office Copies are in the Internship Binder available from the General Office Go to the DC website, Internship Match section Go to the DC website, Internship Match section

23 Interviews  Many of the program will do either a phone or in person interview.  Usually done in late February.  Some do a group in person interview so you must be present.  Check the Internship Handbook for samples of questions that have been asked of students in previous years.

24 Selection Process  You may apply up to 3 programs – only apply to those programs from which you would accept an internship position  DC manages a web-based computer system – - internship programs enter a listing of ranked - internship programs enter a listing of ranked applicants that they will accept applicants that they will accept - students enter the 3 programs to which they - students enter the 3 programs to which they have applied have applied  System matches the program and student lists

25 Selection Process Students receive on March 10 th whether successful or unsuccessful of the results Students receive on March 10 th whether successful or unsuccessful of the results Some students may receive more than one offer Some students may receive more than one offer Students must choose one program resulting in Students must choose one program resulting in openings and then the process moves down the openings and then the process moves down the list until all openings are filled list until all openings are filled If a program runs out of available applicants a Round 2 selection process may be required If a program runs out of available applicants a Round 2 selection process may be required

26 Selection Process – What do you need to do?  Registration Access to the computerized process starts December 3, 2014 at  Must pay a fee of $ includes GST, credit card only or PayPal  Payment must be processed and applicants must enter data into the system before February 1 st to be eligible to apply for the selection

27 SAMPLE FOR EVALUATING DIETETIC INTERN APPLICANTS 1. ACADEMIC RATING - 20 POINTS MAXIMUM 1. ACADEMIC RATING - 20 POINTS MAXIMUM 2. CONFIDENTIAL REPORTS - 20 POINTS MAXIMUM 2. CONFIDENTIAL REPORTS - 20 POINTS MAXIMUM 3. LETTER OF APPLICATION - 10 POINTS MAXIMUM 4. RESUME - WORK & VOLUNTEER EXPERIENCE - 30 POINTS 4. INTERPERSONAL SKILLS REPORT – 20 POINTS

28 2 nd Chances  After Round 1 of selection process, some programs may still have vacancies then there may be a Round 2  Can reapply up to the next 3 years after you graduate – after this you need academic upgrading

29 Success  U of M’s success rate:  Last year: 14 applied 3 accepted  2013: 7 applied, 1 accepted 2012 : 21 applied, 6 accepted 2012 : 21 applied, 6 accepted  2011 : 24 applied, 4 accepted 2010 : 27 applied, 9 accepted, 1 of these in 2 nd 2010 : 27 applied, 9 accepted, 1 of these in 2 nd round round Of those accepted some were graduates from previous years. Of those accepted some were graduates from previous years.

30 Success Tip #1  Start preparing early.  Conceptualize education/experience. - Sell yourself in terms of transferable skills - Sell yourself in terms of transferable skills

31 Success Tip #2 Seek advice:  Student Employment Services: Workshops Workshops Individualized Advice Individualized Advice Free & available to recent graduates. Free & available to recent graduates.  Student & Career Counseling services.  Professors, dietitians, other students, this year’s interns, prior graduates, friends (editing?) …

32 Success Tip #3  Select referees/evaluators carefully.  Provide them with helpful information. Coach them!!

33 Success Tip #4 Don’t get “hung-up” on what others are doing. Individuality could be your asset!

34 Success Tip #5 Demonstrate commitment to the profession:  List any memberships: Memberships: DC, MAHE. Memberships: DC, MAHE.  List conferences & special courses.  List volunteer contributions: even minor volunteer efforts e.g. helping out at a conference. even minor volunteer efforts e.g. helping out at a conference. These complement education & other experience.

35 Success Tip #6 Submit a Professional Application.  Type all forms, letters, etc. Unless told not to. Forms in package are fillable. Unless told not to. Forms in package are fillable.  Follow instructions.  Tailor applications to the program. Dead giveaway to address wrong program. Dead giveaway to address wrong program. Edit. Edit. Edit.

36 Success Tip #7 Plan B: Seek out alternatives:  Graduate studies.  Work as an assistant to dietitian.  Work as a home economist or in food industry.

37 Success Tip #8 Don’t give up.  2 nd round application may happen.  Only for those who apply in 1 st round.  Can apply again next year.

38 Success Tip #9  Relax, don’t panic.  Working early helps prevent errors/omissions.  Attend a stress workshop or see a counselor.

39 For Further Info  Watch your .  Watch the 4 th floor bulletin board.  Ask questions. Phone, or meet with Maria Knaus MSc, RD: Phone, or meet with Maria Knaus MSc, RD: Room 211: by appointment.Room 211: by appointment.

40 Deadlines  U of M Dec. 8: Submit to Human Ecology General Office Dec. 8: Submit to Human Ecology General Office 4 copies of Confirmation of Completion of Academic Program form4 copies of Confirmation of Completion of Academic Program form and signed Permission to Access Student File to Maria Knaus. and signed Permission to Access Student File to Maria Knaus. Jan 17.: Pick up signed C of C forms from General Office Jan 17.: Pick up signed C of C forms from General Office Early Jan.: Order transcripts (to include 1 st term marks). Early Jan.: Order transcripts (to include 1 st term marks).  DC & Internship Directors Dec. 3: Register for the Computerized selection process. Dec. 3: Register for the Computerized selection process. Feb. 1: Application packages to Internship Directors. Feb. 1: Application packages to Internship Directors. Mar. 10: Selection Process results are communicated. Mar. 10: Selection Process results are communicated. Mar. 11 : Successful applicants must enter system to accept Mar. 11 : Successful applicants must enter system to accept or decline or decline Mar. – May: Selection Process Round 2 if required Mar. – May: Selection Process Round 2 if required Remember for 2015 Feb 1 st is a Sunday !!! Remember for 2015 Feb 1 st is a Sunday !!!

41 DC Scholarships for Interns  Last year 3 scholarships: $ 750 $ 750 $1,000 $1,000 $2,500 $2,500  Deadline ~ February 1 st when you apply for internship.  Aboriginal Multi-Media Society  Canadian Council for Aboriginal Business Foundation for the Advancement of Aboriginal Foundation for the Advancement of Aboriginal Youth Scholarship Youth Scholarship $2,500 through Sodexho program initiative:$2,500 through Sodexho program initiative:

42 Tips for Success  Start preparing early. Fill any gaps in education/experience.  Seek advice from Student Employment Services.  Select evaluators who know you well & one who knows dietetics.  Don’t get “hung-up” on what others are doing. Individuality could be your asset! Individuality could be your asset!  Relax, don’t panic. Actively relax.  Demonstrate commitment.  Seek out alternatives: Have a Plan B.

43 Additional sessions  Wednesday Nov 12th 2:30 – 4:30 PM Room 474 Student Counseling and Room 474 Student Counseling and Career Services Career Services - Resume writing workshop and Info - Resume writing workshop and Info Session on MB program Session on MB program

44 Best of Luck to You All


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